Board Meeting Notes 2015-06-09

Board Meeting Minutes
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Meeting Start: 7:07 PM

Attendance

• Board Members
  • Derek
  • Sevin
  • Ryan
  • Doorman Dave
  • Ray
  • Sheila
  • Jenny

• Other Members
  • Carl
  • Justin

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested.
  • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
• Costco business membership
• Insurance Review
  • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install.
  • New policies - Waiting for agent on how to proceed.
  • Need to update waiver.
• Need to consider scheduling Area Host and Volunteer Authorizer review.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.

Minutes

• Mail: Bank statements, Power Racing mail has been distributed.
• Membership report:
• Full members: 112
• Starving hackers: 291
• Total: 403
• Financial report given.
• Member leaving reason report (1):
  • Moving out of region.
• RT
  • 2905 - Air conditioner repair. Voted $750 for Justin to fix this. Loaded on his PEX card.
  • 2601 - Reimburse Bry for birthday cake. She wants a check. Derek will write check tonight if Bry is here.
  • 2900 - Invoice from cleaners. Derek set up payment for this.
  • 2894 - 1 point to Jason for authorizing 5 people on laser.
  • 2892 - Jesse spending 1 member point as dues reduction. Done.
  • 2884 - 2 points for Doorman Dave - hosting TOOOL and blog post.
  • 2880 - Mike Skilton spends 2 points as a dues reduction. Done.
• New Business
  • Adding Sheila to PayPal.
• Old Business
  • Account Delegation
    • Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
  • Emergency Lights
    • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
  • T-shirt swag
    • Samples made. Buying some for people going to Maker Faires.
  • Insurance Review
    • Costco does not sell the security camera system in the store. Derek will order one. Doorman Dave will help with install.
    • Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.

Board meeting closed at: 7:40 PM

Votes

• Vote for $750 to fix air conditioner out of general funds. Approved unanimously.
• Vote for up to $100 for password management software for Board of Directors. Approved unanimously.
• Vote to purchase 10 shirts for Maker Faire. Approved unanimously.