Board Meeting Notes 2015-06-16

Board Meeting Minutes
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Meeting Start: 7:07 PM

Attendance

• Board Members
  • Derek
  • Sevin
  • Ryan
  • Doorman Dave
  • Sheila
  • Jenny

• Other Members
  • Carl

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested.
  • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
• Costco business membership
• Insurance Review
  • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install. Costco does not sell the security camera system in the store. Derek will order one. Doorman Dave will help with install.
  • New policies - Waiting for agent on how to proceed.
  • Need to update waiver. Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
• Need to consider scheduling Area Host and Volunteer Authorizer review.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
• Emergency Lights
  • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
• T-shirt swag
  • Samples made. Buying some for people going to Maker Faires.

Minutes

• Mail: all junk.
• Membership report:
• Full members: 114
• Starving hackers: 285
• Total: 399
• Financial report given.
• Member leaving reason report (1):
  • Haven't visited in a few months.
• RT
  • 2936 - Reimburse Ron Olson for WISCO welding.
  • 2937 - PEX reimbursement for plasma cutter parts.
  • 2925 - Reimburse Ryan for a second encoder shipping.
  • 2935 - Derek redeeming 1 member point as a dues refund.
  • 2923 - Ryan redeeming 2 member points as a dues refund.
  • 2919 - 1 member point to Ray for 3D printer authorizations.
• New Business
  • Rent increase - adjusted ACH payment up according to our lease, sending payment for shortfall.
• Old Business
  • Insurance Review
    • Cameras arrived. Derek has them. He will bring them to the space.
    • Ryan will respond about the umbrella policy and increase in property coverage.

Board meeting closed at: 7:31 PM