Board Meeting Notes 2015-06-30

Board Meeting Minutes
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Meeting Start: 7:06 PM

Attendance

• Board Members
  • Derek
  • Sevin
  • Ryan
  • Tom
  • Doorman Dave
  • Sheila
  • Jenny
• Other Members
  • Carl
  • Justin

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Doorman Dave setting up LastPass for account credential storage. Funds voted for this.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
• Sevin may have a contact for a pro bono lawyer to work on reviewing our Bylaws.
  • Looks like the firm may be interested.
  • Sevin to inquire with our original pro bono lawyer on scope of current engagement before engaging new pro bono counsel.
• Costco business membership
• Insurance Review
  • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install. These are purchased, awaiting install.
  • New policies - Increase of business property coverage to $77,850 is in effect. We should expect an invoice.
  • Need to update waiver. Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
• Need to consider scheduling Area Host and Volunteer Authorizer review.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
• Emergency Lights
  • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
• T-shirt swag
  • Samples made. Buying some for people going to Maker Faires.

Minutes

• Mail: ComEd statement
• Membership report:
• Full members: 110
• Starving hackers: 277
• Total: 387
• Financial report given.
• Member leaving reason report (11):
  • Haven't been in 3 years, too busy. Hard time feeling welcome; onboarding could have been better thought out. [Note: Joined in Fall 2009] Also obtained own workshop.
  • Moved out of state. Concerned that PS:One has become increasingly bureaucratic.
  • Loved the space, but won't be using it for a few months.
  • No problems. Math Office Hours had run its course.
  • Moved away from Chicago.
  • Moved away from Chicago.
  • Traveling. Will be back in September.
  • Haven't been in over a year and have been there a few times. Interested in "occasional" hacker membership.
  • Amazing placce, hopes to be back home and reinstate membership.
  • Trying to cut back for next few month.
  • Insufficient funds.
• RT
  • 2973 - Reimbursement for Arturo for kitchen things. Done.
  • 2990 - Dean's purchases from an auction. Triano approved. Total: $535 for a long list of items.
  • 2607 - In absence of Tool Cage Area Host, Board approves spending $200 for personal protective equipment.
• New Business
  • Investigating hiring an Accountant / Bookkeeper to maintain QuickBooks
• Old Business
  • Insurance Review
    • Increase of business property coverage from $24,000 to $77,850 will cost $487 annually.
    • Cameras are by the bar and need to be installed.

Board meeting closed at: 7:19 PM

Votes

• Board approves spending $200 for personal protective equipment from Tool Cage budget. Passed unanimously.