Difference between revisions of "Board Meeting Notes 2015-07-21"

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{{Board Meeting Notes
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| Previous YYYY-MM-DD= 2015-07-14
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| Next YYYY-MM-DD= 2015-07-28
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| YYYY=2015
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}}
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Meeting Start: 7:15 PM
 +
 
 +
=== Attendance ===
 +
 
 +
* Board Members
 +
** Sevin
 +
** Ryan
 +
** Ray
 +
** Sheila
 +
** Jenny
 +
* Other Members
 +
** Carl
 +
 
 +
=== Agenda ===
 +
 
 +
* read mail
 +
* Financial/membership report
 +
* Review the paypal and banking transactions.
 +
 +
* Member leaving reason report
 +
* Check RT queue
 +
* Review Trello board, report progress made.
 +
 +
* check talk page for board meeting notes, see if any discussion on the agenda took place
 +
* new business
 +
* old business
 +
 
 +
=== New Business ===
 +
 
 +
=== Old Business ===
 +
* Account delegation
 +
** Chase
 +
*** Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
 +
* Ray to get business cards for Board members, and "generic" PS:One cards.
 +
** Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
 +
* Costco business membership
 +
* Insurance Review
 +
** Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
 +
** Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
 +
* Need to consider scheduling Area Host and Volunteer Authorizer review.
 +
* Billing landlord for his share of electricity
 +
** Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
 +
* Emergency Lights
 +
** Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
 +
* T-shirt swag
 +
** Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
 +
* PEX Card
 +
** Ray's PEX card has not arrived.
 +
** Tom needs to re-order a new card for Sevin.
 +
** Tom will contact PEX on both issues.
 +
 
 +
=== Minutes ===
 +
* Mail: None.
 +
* Membership report:
 +
** Full members: 109
 +
** Starving hackers: 284
 +
** Total: 393
 +
* Financial report not given. Persons inaccessible.
 +
* Member leaving reason report: Not Available.
 +
* RT
 +
** 3115 - Reimburse Khoi for trash bags.
 +
** 3097 - Reimburse Ron for metals area expenses.
 +
** 2652 - Financial Report request. We urgently need to file our 2014 tax return. This must take precedence over delivering 2015 informational reports.
 +
* New Business
 +
* Old Business
 +
** Accounting
 +
*** Tom is meeting with Jeff Upchurch, the accountant, on Thursday. We are asking for asking for a status report by Friday indicating the schedule for filing 990s.
 +
** Area Host and Volunteer Authorizer review
 +
*** Sevin will send out a direct announcement to all members by EOD Wednesday.
 +
 
 +
Board meeting closed at: 8:00 PM
 +
 
 +
=== Votes ===

Latest revision as of 01:00, 22 July 2015


Board Meeting Minutes
<< Board Meeting Notes 2015-07-14 2015 Board Meetings Board Meeting Notes 2015-07-28 >>

Meeting Start: 7:15 PM

Attendance

  • Board Members
    • Sevin
    • Ryan
    • Ray
    • Sheila
    • Jenny
  • Other Members
    • Carl

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check [email protected]
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
  • Costco business membership
  • Insurance Review
    • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
    • Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
  • Need to consider scheduling Area Host and Volunteer Authorizer review.
  • Billing landlord for his share of electricity
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
  • Emergency Lights
    • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
  • T-shirt swag
    • Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
  • PEX Card
    • Ray's PEX card has not arrived.
    • Tom needs to re-order a new card for Sevin.
    • Tom will contact PEX on both issues.

Minutes

  • Mail: None.
  • Membership report:
    • Full members: 109
    • Starving hackers: 284
    • Total: 393
  • Financial report not given. Persons inaccessible.
  • Member leaving reason report: Not Available.
  • RT
    • 3115 - Reimburse Khoi for trash bags.
    • 3097 - Reimburse Ron for metals area expenses.
    • 2652 - Financial Report request. We urgently need to file our 2014 tax return. This must take precedence over delivering 2015 informational reports.
  • New Business
  • Old Business
    • Accounting
      • Tom is meeting with Jeff Upchurch, the accountant, on Thursday. We are asking for asking for a status report by Friday indicating the schedule for filing 990s.
    • Area Host and Volunteer Authorizer review
      • Sevin will send out a direct announcement to all members by EOD Wednesday.

Board meeting closed at: 8:00 PM

Votes

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