Difference between revisions of "Board Meeting Notes 2015-07-21"

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Meeting Start: 7:13 PM
+
Meeting Start: 7:15 PM
  
 
=== Attendance ===
 
=== Attendance ===
  
 
* Board Members
 
* Board Members
 +
** Sevin
 +
** Ryan
 +
** Ray
 +
** Sheila
 +
** Jenny
 
* Other Members
 
* Other Members
 +
** Carl
  
 
=== Agenda ===
 
=== Agenda ===
Line 37: Line 43:
 
* Insurance Review
 
* Insurance Review
 
** Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
 
** Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
−
** Cameras - Ryan spoke with insurance agent, got approval from underwriters, just need to buy and install. These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help.
+
** Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
−
** Increase of business property coverage from $24,000 to $77,850 will cost $487 annually.
 
−
** Need to update waiver. Doorman Dave will take care of updating the liability waiver. Ryan will review it and send it to Dave.
 
 
* Need to consider scheduling Area Host and Volunteer Authorizer review.  
 
* Need to consider scheduling Area Host and Volunteer Authorizer review.  
 
* Billing landlord for his share of electricity
 
* Billing landlord for his share of electricity
Line 47: Line 51:
 
* T-shirt swag
 
* T-shirt swag
 
** Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
 
** Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
 +
* PEX Card
 +
** Ray's PEX card has not arrived.
 +
** Tom needs to re-order a new card for Sevin.
 +
** Tom will contact PEX on both issues.
  
 
=== Minutes ===
 
=== Minutes ===
 +
* Mail: None.
 +
* Membership report:
 +
** Full members: 109
 +
** Starving hackers: 284
 +
** Total: 393
 +
* Financial report not given. Persons inaccessible.
 +
* Member leaving reason report: Not Available.
 +
* RT
 +
** 3115 - Reimburse Khoi for trash bags.
 +
** 3097 - Reimburse Ron for metals area expenses.
 +
** 2652 - Financial Report request. We urgently need to file our 2014 tax return. This must take precedence over delivering 2015 informational reports.
 +
* New Business
 +
* Old Business
 +
** Accounting
 +
*** Tom is meeting with Jeff Upchurch, the accountant, on Thursday. We are asking for asking for a status report by Friday indicating the schedule for filing 990s.
 +
** Area Host and Volunteer Authorizer review
 +
*** Sevin will send out a direct announcement to all members by EOD Wednesday.
 +
 +
Board meeting closed at: 8:00 PM
  
 
=== Votes ===
 
=== Votes ===

Latest revision as of 01:00, 22 July 2015


Board Meeting Minutes
<< Board Meeting Notes 2015-07-14 2015 Board Meetings Board Meeting Notes 2015-07-28 >>

Meeting Start: 7:15 PM

Attendance

  • Board Members
    • Sevin
    • Ryan
    • Ray
    • Sheila
    • Jenny
  • Other Members
    • Carl

Agenda

  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check [email protected]
  • Member leaving reason report
  • Check RT queue
  • Review Trello board, report progress made.
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

New Business

Old Business

  • Account delegation
    • Chase
      • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
  • Ray to get business cards for Board members, and "generic" PS:One cards.
    • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
  • Costco business membership
  • Insurance Review
    • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
    • Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
  • Need to consider scheduling Area Host and Volunteer Authorizer review.
  • Billing landlord for his share of electricity
    • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
  • Emergency Lights
    • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
  • T-shirt swag
    • Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
  • PEX Card
    • Ray's PEX card has not arrived.
    • Tom needs to re-order a new card for Sevin.
    • Tom will contact PEX on both issues.

Minutes

  • Mail: None.
  • Membership report:
    • Full members: 109
    • Starving hackers: 284
    • Total: 393
  • Financial report not given. Persons inaccessible.
  • Member leaving reason report: Not Available.
  • RT
    • 3115 - Reimburse Khoi for trash bags.
    • 3097 - Reimburse Ron for metals area expenses.
    • 2652 - Financial Report request. We urgently need to file our 2014 tax return. This must take precedence over delivering 2015 informational reports.
  • New Business
  • Old Business
    • Accounting
      • Tom is meeting with Jeff Upchurch, the accountant, on Thursday. We are asking for asking for a status report by Friday indicating the schedule for filing 990s.
    • Area Host and Volunteer Authorizer review
      • Sevin will send out a direct announcement to all members by EOD Wednesday.

Board meeting closed at: 8:00 PM

Votes

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