Board Meeting Notes 2015-07-28

Board Meeting Minutes
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Meeting Start: 7:10 PM

read mail
Financial/membership report
Review the paypal and banking transactions.
Check [email protected]
Member leaving reason report
Check RT queue
Review Trello board, report progress made.
review [email protected]
check talk page for board meeting notes, see if any discussion on the agenda took place
new business
old business

Account delegation
- Chase
  - Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
Ray to get business cards for Board members, and "generic" PS:One cards.
- Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
Costco business membership
Insurance Review
- Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
- Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
Billing landlord for his share of electricity
- Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
Emergency Lights
- Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
T-shirt swag
- Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
PEX Card
- Ray's PEX card has not arrived.
- Tom needs to re-order a new card for Sevin.
- Tom will contact PEX on both issues.
Accounting
- Tom is meeting with Jeff Upchurch, the accountant, on Thursday. We are asking for asking for a status report by Friday indicating the schedule for filing 990s.
Area Host and Volunteer Authorizer review

Mail: ???
Membership report:
- Full members: 111
- Starving hackers: 287
- Total: ???
Financial report: Chase - 90,500 paypal - 11,000 PEX - 10,000
Member leaving reason report:
- Moved away, would like to have had more "How to use" instruction available for use of tools in the space beyond basic authorization
- Moved to San Jose
- Full time job has taken up their time so not using membership. Would like to have better info on the wiki, with suggestion to add support for members.
- Temporary suspension, saving some money. Suggestions for making the space more inviting.
RT
- 3111 - Pay Dave back for hosting fees
- 3123 - Purchase the new Planner
New Business
- 3181 - Points request for Turk Night - all except Jenny as she is a board member
- 3182 - Makerfaire Detroit - approved for all
- 3110 - Ray requesting to redeem a point - Yes
- 3101 - Ray requesting point for laser auths - Yes
- 3109 - Ray requesting point for 3d printer - Yes
- 3120 - Will requesting point for analog game night - Yes
- 3118 - Lyn requesting to use a point to upgrade - Yes
- 3171 - Shae wants to spend 2 points - yes
Old Business
- Update on applications for Area Hosts and Authorizers. About 6 people have applied, Shae for 3 spots. Will work on organizing the info and scoring sheet
- Ryan now has the 990s to file and is planning on scanning them first
- Ryan working to extract info and add into 1023 application
- Ray and Sevin's PEX cards have arrived
- Dave has run some video cables

Board meeting closed at: 7:28 PM

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