Board Meeting Notes 2015-08-04

Board Meeting Minutes
<< Board Meeting Notes 2015-07-28	2015 Board Meetings	Board Meeting Notes 2015-08-11 >>

Meeting Start: 7:02 PM

Attendance

• Board Members
  • Derek
  • Ray
  • Jenny
  • Sevin
  • Shelia
  • Ryan
  • Dave
• Other Members
  • Andrew
  • Jay
  • Brian

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
• Costco business membership
• Insurance Review
  • Member feedback requested on 3 policies. Comments indicate Animal policy may need revision. Need to discuss
  • Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
• Emergency Lights
  • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
• T-shirt swag
  • Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
• PEX Card
  • Ray's PEX card has not arrived.
  • Tom needs to re-order a new card for Sevin.
  • Tom will contact PEX on both issues.
• Accounting
  • Jeff Upchurch prepared draft 990 and AG990-IL
  • The 990s list incorrect info for the Board. We have contacted our accountant Jeff Upchurch to correct this before filing.
  • Ryan working to extract info and add into 1023 application for 501(c)(3).

Minutes

• Mail: Chase statement for the laser.
• Membership report:
  • Full members: 108
  • Starving hackers: 288
  • Total: 396
• Financial report: Chase: $83,372, PayPal: $13,451, PEX: $9,826.
  • Ordered planer on Friday.
  • Will transfer from PayPal to Chase.
• Member leaving reason report:
  • Hasn't had time to use the space, wants to rejoin later.
  • Financial reasons, will be back.
  • Temporary cancellation, gone for August and September. Criticisms: 3D printers inoperable. Otherwise, extremely open and welcoming, wood shop helped the member with job.
  • Too many demands on time, financial reasons. Unsure how to "navigate" PS:One.
• RT
  • 3161-3164 - Reimbursements to Triano. Done.
  • 3221 - Reimburse Ryan for liquid nitrogen. Done.
  • 3199 - Disruptive person at Python Office Hours. Python Office Hours code of conduct has been updated.
  • 3215 - Pex card reimbursement for Ron. Done.
  • 3158 - Reimburse Jason Shanfield for bandsaw blade. Done.
  • 3217 - Flying Broomstick invoice. Done.
  • 3107 - Reload Justin's Pex card. Done.
  • 3123 - Purchase of planer. Receipt pending.
  • 3154 - Member point to Casey for cleaning the shop.
  • 3143 - No member points for Arturo. (Kitchen area host can't get points for cooking events.) 1 member point each to Will Garza and Trygve for washing dishes.
  • 2779 - Someone needs to work with Arturo to get receipts.
• New Business
  • Engaged MWE to clarify Bylaws around impeachment vote for requirements on quorum and treatment of Present votes. Waiting for answer.
• Old Business
  • Treasurer Replacement
    • We have received only one nomination for Treasurer, Brian Chojnowski.
    • Nominations closed Thursday, July 30. Announcement didn't go out on that date as planned.
    • Announcement of election to be held at the next meeting on Tuesday, August 11 with one candidate.
    • The definition of running unopposed is unclear. This is a good area to improve the Bylaws as part of a formal legal review.
  • Area Host review
    • CNC: Andrew Camardella
    • Electronics / Mechatronics: Anna Yu
    • General Area: Justin T. Conroy
    • Graphic Arts and Textiles: Shellie Lewis
    • Hot Metals Shop: Ron Olson
    • Kitchen: Arturo Duarte
    • Metal Shop: Dean Anderson
    • Wood Shop: Matt Triano
    • Tool Cage: Shae Kurko
  • Volunteer Authorizer review
    • CNC: Empty, need to fill!
    • Hot Metals: Simon Cygielski
    • Machine Shop: Todd Allen
    • Machine Shop: Empty, need to fill!
    • Wood Shop: Eric Beauchamp

Board meeting closed at: 8:02 PM

Votes

• The Board votes to amend Board Policy on Animals, replacing the policy text with: "Live animals are not permitted on the premises of Pumping Station: One, except for service animals as defined by the Americans With Disabilities Act and applicable state law. Persons must comply with all applicable laws and regulations regarding service animals." Approved unanimously.