Board Meeting Notes 2015-08-11

Board Meeting Minutes
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Meeting Start: 7:08 PM

Attendance

• Board Members
  • Derek
  • Ryan
  • Doorman Dave
  • Ray
  • Shelia
• Other Members
  • Justin
  • Brian Chojnowski

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• Review Trello board, report progress made.
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Old Business

• Account delegation
  • Chase
    • Need to make downtown trip with Derek. Will get Sevin a Chase card and add Ryan to account.
• Ray to get business cards for Board members, and "generic" PS:One cards.
  • Business cards - Someone needs to pay for this. PEX card ordered for Ray, has not arrived.
• Costco business membership
• Insurance Review
  • Cameras - These are purchased, stored by the bar, awaiting install. Dave will install these if nobody gets to it before him. He could use help. Cables run for one camera.
• Billing landlord for his share of electricity
  • Sevin requested meter readings from the landlord for the electric bill so we can bill him for this.
• Emergency Lights
  • Sevin says most are mounted to the walls. We need to hire an electrician to wire them.
• T-shirt swag
  • Samples made. Buying some for people going to Maker Faires. On hold due to graphics resolution issue.
• PEX Card
  • Ray's PEX card has not arrived.
  • Tom needs to re-order a new card for Sevin.
  • Tom will contact PEX on both issues.
• Accounting
  • Jeff Upchurch prepared draft 990 and AG990-IL
  • The 990s list incorrect info for the Board. Ryan found other issues. We need to contact our accountant Jeff Upchurch to correct this before filing.
  • Ryan working to extract info and add into 1023 application for 501(c)(3).
• Treasurer Replacement
  • We have received only one nomination for Treasurer, Brian Chojnowski.
  • Announcement of election went out 8/4/15, to be held 8/11/15.

Minutes

• Mail: Nothing useful.
• Membership report:
  • Full members: 110
  • Starving hackers: 286
  • Total: 396
• Financial report: Chase: $93,272, PayPal: $6,329, PEX: $9,146.
• Member leaving reason report (1):
  • Made two visits to PS:One, doesn't have time, long commute.
• RT
  • 3251 - Reimburse Ron Olson for $16.35 for
  • 3230 - Reload PEX card for Justin.
  • 3221 - Reimburse Ryan for liquid nitrogen. We have the receipt now. Done.
  • 3123 - Purchase planer. Done. We need a receipt. It arrived Monday.
  • 3215 - Ron Olson needs PEX reloaded for welding gas.
  • 3252 - Need to purchase proper fire extinguishers and signs. $743. See vote.
  • 3231 - Need to pay $2500 to Plante Moran for tax returns prepared in early 2015. Done.
  • 2782 - Ryan to look at encoder repair ticket to see if this is done.
  • 3247 - Doorman Dave requested 1 point each for Triano, Jenny, Greg, and Derek for blog posts. Approved.
  • 3246 - Dave requests 1 point for August TOOOL meeting. Approved.
• New Business
• Old Business
  • 990 Filing - Ryan reviewed 990s and AG990-IL's. Derek is providing Jeff with the corrections and questions.
  • Due date is Aug 15. 990 requires signature from Derek only.
  • Ryan needs to add attachment for reason to request waiver of fines.
  • The plan is to hold off on filing AG990-IL until CO-1 is prepared.

Board meeting closed at: 7:44 PM

Votes

• The Board votes to spend up to $800 on 9 fire extinguishers, brackets and signs. Passed unanimously.