Board Meeting Notes 2015-10-06

Board Meeting Minutes
<< Board Meeting Notes 2015-09-29	2015 Board Meetings	Board Meeting Notes 2015-10-13 >>

Meeting Start: 7:19 PM

Attendance

• Board Members
  • Ryan
  • Brian
  • Ray
  • Sheila
  • Jenny
• Other Members
  • Justin
  • Dan

Agenda

• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Check [email protected]
• Member leaving reason report
• Check RT queue
• review [email protected]
• check talk page for board meeting notes, see if any discussion on the agenda took place
• new business
• old business

Minutes

• Mail: Junk mail. Eagle CAD letter. Some member mail.
• Financial Report:
  • Savings: $60,634
  • PayPal: $17,472
  • Checking: $26,046
  • PEX: $7,338
• Member Leaving Reason Report (9):
  • Concerned about lack of civility.
  • Money and time.
  • Time. Barrier to entry on authorizations. Would prefer full time staff, executive director, volunteer coordinator. Lack of civility.
  • Leaving for several months, just wants to hold the membership.
  • Location, too long for commute. Wants a northern branch.
  • External project circumstances, physical aspects of space.
  • Lack of creature comforts (broken AC, soda fridge).
  • Time. Mailing list forum arguments.
  • Change in career. Time.
• RT:
  • 2394 - Jenny attached receipt for shirts from advertising budget.
  • 1618 - Paid expense from Everett. Still need receipt.
  • 3363 - Receipt for table saw blade. Triano still needs to OK this. Jenny will contact.
  • 3406 - Financial report requested from Skilton. Brian will send him docs he's working on.
  • 3252 - Fire extinguishers. Derek needs to provide receipts.
  • 3290 - TIG welder. Ron needs to provide receipt.
  • 2971 - Receipt needed for cleaning up spray paint overspray. Jenny contacting Jason.
  • 3231 - Plante Moran invoice. Need info / invoice from Derek.
  • 2665 - Request from Justin for General Area budget. Justin has this info. Closed.
  • 3012 - Outstanding cold metal receipts: Beverly shear and CNC Bridgeport. We have info for the shear. Not sure about CNC Bridgeport moving expenses.
  • 2778 - Arturo requesting reimbursement for door hardware. Jenny to investigate if this has been reimbursed.
  • 2354 - Sales tax exempt status. Defer until 501(c)(3) applied for and granted.
  • 3560 - Jason redeemed 1 point for October as refund. We need to check with Jason as he transferred points to Tom. Sheila will contact Jason.
  • 3581 - Brad requests 1 point for September 30 3D printing class. Approved.
  • 3533 - Jenny redeemed 1 point for dues refund.
  • 3548 - Member point to Khoi for building a vacuum table. Approved.
• Old Business:
  • Tax exempt status: To reiterate, Federal 990s sent to IRS for 2011-2014 in August. Form 1023 still needs to be filed to apply for 501(c)(3).
  • Dan thanked the Board for filing tax forms.
• New Business:
  • Moving Committee has sent a non-binding letter of intent (pending member approval) to landlord regarding renting the other side of the building.
  • Monday, Brian is meeting with Jeff Upchurch, our accountant, to improve on our accounting system.

Membership Report

• Full Members: 110
• Starving Hackers: 279
• Total: 389

Meeting End: 8:09 PM