Difference between revisions of "Board Meeting Notes 2015-10-20"

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(→‎Old Business: whoops, added notes on old business to wrong part of page)
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Meeting Start:  
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Meeting Start: 7:10pm
  
 
=== Attendance ===
 
=== Attendance ===
 
* Board Members
 
* Board Members
−
**
+
** Jenny
 +
** Justin
 +
** Ray
 +
** Sheila
  
 
* Other Members
 
* Other Members
−
**
+
** Steve
  
 
=== Agenda ===
 
=== Agenda ===
Line 43: Line 46:
 
=== Minutes ===
 
=== Minutes ===
  
 +
* Member report
 +
** 110 full
 +
** 279 starving
 +
** 37 quorum
 +
 +
* Financial report
 +
** paypal 8074
 +
** chase checking 33498.56
 +
** chase savings 60634.16
 +
** pex 7289.04
 +
 +
* New agenda
 +
** Ray will find out more details on what has been set up for CCTV
 +
 +
* Old agenda
 +
** 1024/1023: Derek is working on the forms and attachements and the goal is to send them this week
 +
** IRS penalthy: [https://rt.pumpingstationone.org/Ticket/Display.html?id=3633 RT3633] Derek submitted an appeal letter to the lawyer.
 +
 +
 +
* RT
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3470 purchase printer paper, assigned to Derek as he has a key
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=1618 Brian to call to get receipts
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3596 woodshop area needs receipt
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3252 fire extinguisher purchases need receipts
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3514 electric bill reimbursment, brian is working on it
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3653 Ray and Sheila will be around Wednesday evening, sent email
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=1237 Emergency lighting system. do another vote to pay electrician
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=2782 Heidenhain encoder repair
 +
 +
** https://rt.pumpingstationone.org/Ticket/Display.html?id=3406 financial report, brian is working and has info. more details
 +
*** quickbooks may have a feature to autogenerate monthly report to rt.
 +
*** Brian met with accountant today.
 +
*** Brian documenting treasurer procedures on the wiki.
 +
*** Books need to be reconciled monthly
 +
*** Year-end reconcialation can be done by the accountant.
 +
*** Brian will send out the budget to info at
 +
*** Tracking committed member points in the financial report
 +
*** end of year, go to the database and give accountant the total of member points
 +
*** https://github.com/hef/ps1auth/issues/132 add feature for monthly report for member points
 +
 +
Observations from Brian re finances:
 +
* minimal run rate for month is around to 127 members
 +
* need around 251 members to maintain current space with utilities tools etc.
 +
* utilities are higher than expected. 1200 electrical/month, start investigation for ways to be more efficient. check that use correlates to new tools, etc.
 +
* Request a status update to [[2015 Moving Committee]]
 +
* With more space the run rate may need aprox 300 members,
 +
 +
For next week discuss a new area, systems.
  
 
=== Votes ===
 
=== Votes ===
 +
 +
* Consent agenda
 +
** For: 4
 +
** Against: 0
 +
** Abstain: 0
 +
 
* Create second Woodshop Volunteer Authorizer position.
 
* Create second Woodshop Volunteer Authorizer position.
−
** For:
+
** For: 4
−
** Against:
+
** Against: 0
−
** Abstain:
+
** Abstain: 0
 +
 
 +
* Move board meetings to 1st and 3rd Tuesdays.
 +
** For: 5
 +
** Against: 0
 +
** Abstain: 0
 +
** Comment: member meetings every Tuesday will still have a board member
 +
** Sheila will update the calendar
  
−
=== Membership Report ===
+
Meeting close: 8:17 pm

Revision as of 01:17, 21 October 2015


Board Meeting Minutes
<< Board Meeting Notes 2015-10-13 2015 Board Meetings Board Meeting Notes 2015-10-27 >>

Meeting Start: 7:10pm

Attendance

  • Board Members
    • Jenny
    • Justin
    • Ray
    • Sheila
  • Other Members
    • Steve

Agenda

  • Approve Consent Agenda
  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Check [email protected]
  • Member leaving reason report
  • Check RT queue
  • review [email protected]
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
  • old business

Consent Agenda

  • Previous meeting minutes.
  • Justin will take point on requesting and reviewing applications for General Area Host, CNC Volunteer Authorizer, and Machine Shop Volunteer Authorizer.

New Business

  • Create second Woodshop Volunteer Authorizer position.
  • Get information on CCTV install so we have access and work out adherence to a data management plan. I wish to retain data for the minimum amount of time required. I wish to restrict access to the recordings. Skm (talk) 13:28, 20 October 2015 (CDT)

Old Business

  • 1023 status
  • IRS penalty

Minutes

  • Member report
    • 110 full
    • 279 starving
    • 37 quorum
  • Financial report
    • paypal 8074
    • chase checking 33498.56
    • chase savings 60634.16
    • pex 7289.04
  • New agenda
    • Ray will find out more details on what has been set up for CCTV
  • Old agenda
    • 1024/1023: Derek is working on the forms and attachements and the goal is to send them this week
    • IRS penalthy: RT3633 Derek submitted an appeal letter to the lawyer.


    • https://rt.pumpingstationone.org/Ticket/Display.html?id=3406 financial report, brian is working and has info. more details
      • quickbooks may have a feature to autogenerate monthly report to rt.
      • Brian met with accountant today.
      • Brian documenting treasurer procedures on the wiki.
      • Books need to be reconciled monthly
      • Year-end reconcialation can be done by the accountant.
      • Brian will send out the budget to info at
      • Tracking committed member points in the financial report
      • end of year, go to the database and give accountant the total of member points
      • https://github.com/hef/ps1auth/issues/132 add feature for monthly report for member points

Observations from Brian re finances:

  • minimal run rate for month is around to 127 members
  • need around 251 members to maintain current space with utilities tools etc.
  • utilities are higher than expected. 1200 electrical/month, start investigation for ways to be more efficient. check that use correlates to new tools, etc.
  • Request a status update to 2015 Moving Committee
  • With more space the run rate may need aprox 300 members,

For next week discuss a new area, systems.

Votes

  • Consent agenda
    • For: 4
    • Against: 0
    • Abstain: 0
  • Create second Woodshop Volunteer Authorizer position.
    • For: 4
    • Against: 0
    • Abstain: 0
  • Move board meetings to 1st and 3rd Tuesdays.
    • For: 5
    • Against: 0
    • Abstain: 0
    • Comment: member meetings every Tuesday will still have a board member
    • Sheila will update the calendar

Meeting close: 8:17 pm

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