Board Meeting Notes 2015-12-01

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Board Meeting Minutes
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Meeting Start:


  • Board Members
    • Derek
    • Ray
    • Brian
    • Lyn
    • Jenny
  • Other Members
    • none


  • read mail
  • Financial/membership report
  • Review the paypal and banking transactions.
  • Member leaving reason report
  • Check RT queue
  • check talk page for board meeting notes, see if any discussion on the agenda took place
  • new business
    • Board consultancy.
    • Board orientation page, everyone needs check it for relevance
  • old business



  • Waste Management invoice
  • Comcast Business advertisement

Finance Report

  • Chase Checking: $25,820.81
  • Chase Savings: $60,638.19
  • PEX: $6,554.33
  • PayPal: $18,946.89

Membership Report

  • 115 full members
  • 261 starving hackers
  • 376 total members Brian has been reconciling the amount members with the payment methods, reason for drop in membership
  • Quroum 39

Member Leaving Reason Reports

  • He could never get to the space.


  • Reimbusement to Triano rt#3882 for router table
  • Justin reimbursement from discrepancy over noisemakers rt#3718
  • RT#3877 Trygve ticket taken by Derek, sending
  • RT#3723 check member points dispute
  • RT#3865 Ray member points for laser authorizations

New Business

  • Discuss board consultancy Skm (talk) 11:54, 1 December 2015 (CST)
  • I propose we start planning new board orientation here Board Orientation Skm (talk) 11:54, 1 December 2015 (CST)
  • We need to file our annual report. Derek will work on it tomorrow morning. We have to pay a fee to file it. See the votes section.

Old Business

  • Remind Tony re:payment for electric bills
  • Taxes need to be paid to Dan when they are calculated.
  • Levi (NWE lawyer) handed the 1023 packet over for review to another partner, Derek will follow up
  • Daniel (lawyer) needs to give update to board
  • At the last meeting, Paul, our insurance broker, met with us to discuss renewing our insurance coverage. Derek needs to sign something, but now it's not clear if he needs to sign more pages than what Paul initially mentioned. He sent a question to Paul via email for clarification. Regardless, we need to pay the premium. See the votes section.


  • Vote to spend $10 to send to the state for filing the annual report
    • Vote passed unanimously.
  • Insurance premiums - $2776 annual payment business owners, crime coverage, directors insurance.
    • Vote passed unanimously.