Board Meeting Notes 2015-12-15

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members

• Other Members

Agenda

• Committee reports
• check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• read mail
• Financial/membership report
• Review the paypal and banking transactions.
• Member leaving reason report
• Check RT queue
• new business
  • Board consultancy.
  • Board orientation page, everyone needs check it for relevance

• old business

Consent Agenda

• Create a Space Planning Safety and Fitness Committee tasked with inspecting the new space and presenting a report to the board with recommendations regarding items which may be necessary or prudent to complete before the space is occupied. This should include items such as, safety issues, lighting, cleaning, painting, etc. Where possible estimated costs and time required should be included. This committee would concern itself only with the space as it is, not with infrastructure requirements that may arise during space planning. The committee members will be decided by the committee chair, name goes here. It is suggested that the committees would have no less than 3 and not more than seven members.

• Create a Space Planning for Hosted Areas Committee tasked with creating three versions of an initial plan for changes to the hosted areas and could include a recommendation for new area host positions. These plans should clearly delineate area host responsibility for the entire space. Where possible estimated costs and time required for necessary infrastructure changes or additions should be included. These plans would then be presented to the membership for a vote or votes. The committee members will be decided by the committee chair, name goes here. It is suggested that the committees would have no less than 3 and not more than seven members.

Minutes

Finance Report

• Chase Checking
• Chase Savings
• PEX
• PayPal

New Business

• Create comittees as outlined in Vote on Space Planning --Dbever (talk) 08:52, 11 December 2015 (CST)
• Annual report filed --Dbever (talk) 08:52, 11 December 2015 (CST)
• Insurance renewal signed and sent. Waiting on invoice to pay --Dbever (talk) 08:52, 11 December 2015 (CST)
• Someone has expressed interest in being a Machine Shop Volunteer Authorizer, so I'm opening up applications again. Justin (talk) 09:29, 11 December 2015 (CST)

Old Business

• Discuss board consultancy Skm (talk) 11:54, 1 December 2015 (CST)
• I propose we start planning new board orientation here Board Orientation Skm (talk) 11:54, 1 December 2015 (CST)
• Remind Tony re:payment for electric bills
• Taxes need to be paid to Dan when they are calculated.
• Levi (NWE lawyer) handed the 1023 packet over for review to another partner, Derek will follow up
  • I created a PDF version of our Bylaws per Levi's request, my impression is that he's tying up loose ends and will hopefully be mailing things out soon. --Dbever (talk) 08:53, 11 December 2015 (CST)
• Daniel (lawyer) needs to give update to board