Board Meeting Notes 2016-01-05

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Justin
  • Lyn
  • Brian
  • Brian
  • Ray
  • Doorman Dave
  • Jenny
  • Sheila

• Other Members
  • Andrew C.

Agenda

• check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
  • Vote to cover liquor liability
• Committee reports
  • Finance
  • Safety Planning
  • Space Planning
• Read mail
• Financial/membership report
• Review the paypal and banking transactions.
• nothing truly interesting
• Member leaving reason report
• none
• Check RT queue

• New business
  • Vote to replace Hot Metals Authorizer. Justin (talk) 10:25, 5 January 2016 (CST)
• Hot Metals authorizer hasn't been doing any authorizer so that position is open
  • Discuss Board Transitional Period/Training for new board members. Justin (talk) 14:46, 5 January

2016 (CST)

• Old business
  • Discuss board consultancy.
  • Board Orientation.
  • Remind Tony re:payment for electric bills
  • Taxes need to be paid to Dan when they are calculated.
  • 501(c)(3)/1023 status update. Still waiting
  • Create committees as outlined in Vote on Space Planning --Dbever (talk) 08:52, 11 December 2015 (CST)
  • Pay insurance invoice once vote to cover liquor liability passes.

Minutes

Committee Reports

Reports from Committees (if no one reports anything, make a note of it here)

• Finance
  • Need help with assembling the budget, Brian helped with important information today
• Safety Committee for new space
  • Members are lined up, everything is ready to go, committee
• Space Planning for new space
  • Will create 2 surveys, 1 for area hosts and the 2nd for members
• Looked at Michael Skilton's mockup sketches
• Talked about darkroom, finishing room, clean rooms, noise issue, kitchen area, storage

Mail

• none

Financial Report

• Chase Checking: $34,391.45
• Chase Savings: $60,640.24
• PEX: $10,036.50
• PayPal: $13,679.64

Membership Report

• Starving Hackers:111
• Full Members:265
• Total Members:376
• Quorum:37

RT

• #4016 Lyn requesting a member point
• #3879 Insurance renewal - receipts
• #3960 Accounting for donation boxes - Doorman Dave responded to Michael S.
• Andrew C. how are donations reported? No procedure so far, area hosts are responsible for the contents
• Dave will talk with Michael S.
• #4038 Michael Skilton - blacksmithing sessions and fixing back door 7 Ayes, 0 Nayes
• #4033 Brad J. - member point for authorizing 3 people
• #3935 Arturo - member point for event 7 Ayes, 0 Nayes
• #4079 Doorman Dave -2 member points 7 Ayes, 0 Nayes

New Business

• • Vote on Machine Shop Volunteer Authorizer(s). Justin (talk) 09:02,

31 December 2015 (CST)

• Michael & JP - are voted as the new Machine Shop Authorizer 7 Ayes, 0 Nayes
• Replace Todd as Machine Shop Authorizers 7 Ayes, 0 Nayes
• Andrew would like to have a second authorizer and will let us know when that is important
  • Vote to replace Hot Metals Authorizer. Justin (talk) 10:25, 5 January 2016 (CST)
• Hot Metals authorizer hasn't been doing any authorizer so that position is open
  • Discuss Board Transitional Period/Training for new board members. Justin (talk) 14:46, 5 January

2016 (CST)

• We want to make the transition smooth for the new board by having the 2015 board attend two 2016 boards
  • Authorize $575 for liquor liability. 7 Ayes, 0 Nayes

Old Business

• • Discuss board consultancy.
  • Board Orientation.
  • Remind Tony re:payment for electric bills Ray is taking that task.
  • Taxes need to be paid to Dan when they are calculated.
  • 501(c)(3)/1023 status update. Still waiting
  • Create committees as outlined in Vote on Space Planning --Dbever (talk) 08:52, 11 December 2015 (CST)
  • Pay insurance invoice once vote to cover liquor liability passes.

Votes

Vote to cover liquor liability $575.00 7 Ayes, 0 Nayes - vote passes