Difference between revisions of "Board Meeting Notes 2016-03-01"

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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
**
+
** Jennie
 +
** Lyn
 +
** Michael
 +
** Ray
 +
** Simon
  
 
* Other Members
 
* Other Members
−
**
+
** Andrew Camardella
  
 
== Agenda ==
 
== Agenda ==
Line 25: Line 29:
 
* Check RT queue
 
* Check RT queue
 
* New business
 
* New business
 +
** Discuss expediting getting a lease signed.
 +
** New Member / Onboarding / Welcome Committee
 
* Old business
 
* Old business
  
Line 32: Line 38:
  
 
=== Consent Agenda ===
 
=== Consent Agenda ===
 +
* Previous minutes approved unanimously
  
 
=== Committee Reports ===
 
=== Committee Reports ===
Line 37: Line 44:
 
Reports from [[Committees]]
 
Reports from [[Committees]]
  
 +
* Safety committee - waiting for a lease
 +
** Some fire extinguishers still need to go up, Ray would like some advice from the safety committee, he'll followup.
 +
 +
* Space-planning committee
 +
** Dan gave a plot of survey with outline of detail
 +
** Tony thought Brian might now where the plans for the building are.
 +
** There is an svg drawing of the blueprints for the building on the wiki somewhere
 +
** Figuring out space for different desires from the survey
 +
 +
* Bylaw committee
 +
** Lyn has five people for the committee, hopefully formed by next meeting
 
=== Mail ===
 
=== Mail ===
 +
* One piece power racing
  
 
=== Financial Report ===
 
=== Financial Report ===
−
* '''Chase Checking:'''  
+
* '''Chase Checking:''' $39,676.18
−
* '''Chase Savings:'''  
+
* '''Chase Savings:''' $73,644.66
−
* '''PEX:'''  
+
* '''PEX:''' $2,872.12
−
* '''PayPal:'''  
+
* '''PayPal:''' $5,513.35
  
 
=== Membership Report ===
 
=== Membership Report ===
−
* '''Starving Hackers:'''  
+
* '''Starving Hackers:''' 274
−
* '''Full Members:'''  
+
* '''Full Members:''' 113
−
* '''Total Members:'''  
+
* '''Total Members:''' 387
−
* '''Quorum:'''
+
* '''Quorum:''' 38
  
 
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
 +
* In Justin's email, check in next meeting
 +
  
 
=== RT ===
 
=== RT ===
 +
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4317 RT4317]] Simon to let them know we haven't seen it.
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4350 RT4350]] Jennie to refer to Ray
 +
 +
 +
* Simon to let Brian know about Treasury tickets for when he's recovered
 +
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 RT4354]] - request to redeem a member point -
 +
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4336 RT4336]] - We need to refund JP $40 (one month) for volunteer authorization
 +
 +
 +
 +
* Simon to look into Flying Broomstick payment and communicate with Justin and Brian to get Flying Broomstick paid
 +
 +
 +
====Member Points====
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4323 4323]] Dave requesting a member point - passes unanimously
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4322 4322]] Lyn requests member points - passes unanimously with one abstain
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4321 4321]] Lyn requests to spend a member point
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4315 4315]] Ray requests member points - passes unanimously with one abstain
 +
* Michael to handle member point tickets
 +
 +
* We had a brief discussion of member points & [[Things_that_get_Member_Points]]
 +
** This page might be better titled "Things that ''may'' get Member Points"
  
 
=== New Business ===
 
=== New Business ===
 +
 +
* Double rent
 +
** Simon to send Justin a note about canceling the ACH for next month
 +
 +
====Expediting getting a lease signed====
 +
* Justin & Dan need to get together to sign a lease
 +
* Report from Eric Beauchamp is that the negotiation is mostly done
 +
* Michael to ask Eric to push Dan to sign a lease
 +
** Ray is a backup to talk to Dan
 +
 +
====New member onboarding====
 +
* Revise welcome materials & orientation
 +
** Refer to the [[Orientation_Program_Policy_Vote]]
 +
** Ray is working on revising welcome materials
 +
* Ease authorization and getting people working sooner
 +
* Recruiting & growth
 +
* New member mentors
  
 
=== Old Business ===
 
=== Old Business ===
 +
====Todos from last meeting====
 +
* Jennie, Dave will send business card info to Ray - DONE
 +
** Ray will send pdfs of cards
 +
* Jennie to follow up with area hosts and collect keys to donation boxes - in progress
 +
** Ron has a key still
 +
** Simon gave Anna's key to Jennie
 +
* Justin will write response to IRS - DONE
 +
* Justin to pay Flying Broomstick - [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4291 ticket 4291]] -
 +
** Simon to check in with Brian
 +
* Justin will introduce Michael to insurance agent - DONE
 +
* Michael will investigate getting coverage for volunteer liability and look into options - DONE
 +
** Michael talked to Paul ---via email---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST)
 +
** Volunteers are covered, with the exception of if a volunteer harms another volunteer ---my current understanding,will continue review---[[User:Mskilton|Mskilton]] ([[User talk:Mskilton|talk]]) 22:48, 1 March 2016 (CST)
 +
** Federal law that protects volunteers cuts off at $500 - they may become employees at some point.
 +
*** Regardless our insurance covers both volunteers or employees
 +
** Michael suggests written agreements with hosts/authorizers defining volunteer relationships
 +
** Michael will look into a template for written agreements
 +
* Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE
 +
* Lyn will lead the search for a committee chair for bylaw committee - DONE
 +
* Simon will start email thread about welcome committee - fail
 +
* Simon to add a downgrade email template - DONE
 +
* (unowned) - Take Sam Reicks name off his shelf - DONE by Lyn
  
 
== Votes ==
 
== Votes ==

Latest revision as of 01:55, 4 March 2016


Board Meeting Minutes
<< Board Meeting Notes 2016-02-16 2016 Board Meetings Board Meeting Notes 2016-03-15 >>

Meeting Start:

Attendance

  • Board Members
    • Jennie
    • Lyn
    • Michael
    • Ray
    • Simon
  • Other Members
    • Andrew Camardella

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • Discuss expediting getting a lease signed.
    • New Member / Onboarding / Welcome Committee
  • Old business

Minutes

Discussion on previous minutes

Consent Agenda

  • Previous minutes approved unanimously

Committee Reports

Reports from Committees

  • Safety committee - waiting for a lease
    • Some fire extinguishers still need to go up, Ray would like some advice from the safety committee, he'll followup.
  • Space-planning committee
    • Dan gave a plot of survey with outline of detail
    • Tony thought Brian might now where the plans for the building are.
    • There is an svg drawing of the blueprints for the building on the wiki somewhere
    • Figuring out space for different desires from the survey
  • Bylaw committee
    • Lyn has five people for the committee, hopefully formed by next meeting

Mail

  • One piece power racing

Financial Report

  • Chase Checking: $39,676.18
  • Chase Savings: $73,644.66
  • PEX: $2,872.12
  • PayPal: $5,513.35

Membership Report

  • Starving Hackers: 274
  • Full Members: 113
  • Total Members: 387
  • Quorum: 38

Member Leaving Reason Reports

  • In Justin's email, check in next meeting


RT

  • [RT4317] Simon to let them know we haven't seen it.
  • [RT4350] Jennie to refer to Ray


  • Simon to let Brian know about Treasury tickets for when he's recovered
    • [RT4354] - request to redeem a member point -
    • [RT4336] - We need to refund JP $40 (one month) for volunteer authorization


  • Simon to look into Flying Broomstick payment and communicate with Justin and Brian to get Flying Broomstick paid


Member Points

  • [4323] Dave requesting a member point - passes unanimously
  • [4322] Lyn requests member points - passes unanimously with one abstain
  • [4321] Lyn requests to spend a member point
  • [4315] Ray requests member points - passes unanimously with one abstain
  • Michael to handle member point tickets

New Business

  • Double rent
    • Simon to send Justin a note about canceling the ACH for next month

Expediting getting a lease signed

  • Justin & Dan need to get together to sign a lease
  • Report from Eric Beauchamp is that the negotiation is mostly done
  • Michael to ask Eric to push Dan to sign a lease
    • Ray is a backup to talk to Dan

New member onboarding

  • Revise welcome materials & orientation
  • Ease authorization and getting people working sooner
  • Recruiting & growth
  • New member mentors

Old Business

Todos from last meeting

  • Jennie, Dave will send business card info to Ray - DONE
    • Ray will send pdfs of cards
  • Jennie to follow up with area hosts and collect keys to donation boxes - in progress
    • Ron has a key still
    • Simon gave Anna's key to Jennie
  • Justin will write response to IRS - DONE
  • Justin to pay Flying Broomstick - [ticket 4291] -
    • Simon to check in with Brian
  • Justin will introduce Michael to insurance agent - DONE
  • Michael will investigate getting coverage for volunteer liability and look into options - DONE
    • Michael talked to Paul ---via email---Mskilton (talk) 22:48, 1 March 2016 (CST)
    • Volunteers are covered, with the exception of if a volunteer harms another volunteer ---my current understanding,will continue review---Mskilton (talk) 22:48, 1 March 2016 (CST)
    • Federal law that protects volunteers cuts off at $500 - they may become employees at some point.
      • Regardless our insurance covers both volunteers or employees
    • Michael suggests written agreements with hosts/authorizers defining volunteer relationships
    • Michael will look into a template for written agreements
  • Dave will handle member point tickets (trygve/4294, Ray/4242, Simon/ - DONE
  • Lyn will lead the search for a committee chair for bylaw committee - DONE
  • Simon will start email thread about welcome committee - fail
  • Simon to add a downgrade email template - DONE
  • (unowned) - Take Sam Reicks name off his shelf - DONE by Lyn

Votes

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