Difference between revisions of "Board Meeting Notes 2016-04-05"

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(Created page with "{{Board Meeting Notes | Previous YYYY-MM-DD= 2016-03-15 | Next YYYY-MM-DD= 2016-04-13 }} Meeting Start: == Attendance == * Board Members ** * Other Members ** == Agenda =...")
 
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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
**
+
**Justin Conroy
 +
** Lyn Cole
 +
** Michael Skilton
 +
** Simon Pyle
  
 
* Other Members
 
* Other Members
Line 24: Line 27:
 
* Check RT queue
 
* Check RT queue
 
* New business
 
* New business
 +
** Lease
 
* Old business
 
* Old business
  
Line 29: Line 33:
  
 
=== Discussion on previous minutes ===
 
=== Discussion on previous minutes ===
−
 
+
* N/A
 +
* Previous meeting minutes approved unaninmously
 
=== Consent Agenda ===
 
=== Consent Agenda ===
  
Line 35: Line 40:
  
 
Reports from [[Committees]]
 
Reports from [[Committees]]
 +
 +
====Space Committee====
 +
* Working on three proposals
 +
** Considering wall moves
 +
* Not recommending adding new area hosts
 +
* Everett meeting with Maria to make changes
 +
* Three plans to be presented by end of March to membership
 +
* Currently ~$15,000 cost for buildout
 +
* How will the vote to run?
 +
** Ranked choice voting, two rounds, or something else
 +
* Suggestions: longer than a week for review of plans
 +
 +
====Safety Committee===
 +
* Waiting for a lease date
 +
* "Landlord works addendum" - items we need the landlord to fix
 +
** Needs to be updated in current lease draft
 +
====Bylaws Committee====
 +
* Formed but not yet met
  
 
=== Mail ===
 
=== Mail ===
 +
* Letter from the IRS
 +
** '''We got 501(c)3 status!''' Thanks to everybody who worked towards making this happen.
 +
* Returned check from Adams Refrigeration
 +
** Justin to write a new check to Adams Refrigeration
  
 
=== Financial Report ===
 
=== Financial Report ===
−
* '''Chase Checking:'''  
+
* '''Chase Checking:''' $48,412.35
−
* '''Chase Savings:'''  
+
* '''Chase Savings:''' $73,644.66
−
* '''PEX:'''  
+
* '''PEX:''' $1,727.12
−
* '''PayPal:'''  
+
* '''PayPal:''' $2,537.24
 +
 
 +
* No transactions in quickbooks other than Paypal since the last meeting
  
 
=== Membership Report ===
 
=== Membership Report ===
−
* '''Starving Hackers:'''  
+
* '''Starving Hackers:''' 271
−
* '''Full Members:'''  
+
* '''Full Members:''' 112
−
* '''Total Members:'''  
+
* '''Total Members:''' 383
−
* '''Quorum:'''
+
* '''Quorum:''' 38
  
 
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
 +
(Covers past 4 weeks)
 +
* Didn't take advantage of the space, didn't have a project
 +
* Negativity towards people who are not authorized on equipment
 +
* Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot
 +
* Moved away
 +
* Too busy
 +
* Didn't have need for tools, would have liked to have more table workspace
 +
* Moving to Evanston, saving money
 +
* Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information.
 +
* Didn't visit often enough, not enough free time
 +
 +
* Can we share member leaving reports in a way outside of the meeting?
  
 
=== RT ===
 
=== RT ===
 +
=====Member Point Requests====
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4405 4405] Ryan requests points for 3 blog posts and office hours with 7 attendees
 +
** Vote to grant 4 points
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4397 4397]] Jesse requests member points
 +
** 2 points
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4362 4362]] Anna requests point for Jason
 +
** 1 point
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4361 4361]] Ray requests point for laser authorization
 +
** 1 point
 +
 +
* Vote for all member points passes unanimously
 +
 +
* Side note: our budget for member point is 4 per meeting
 +
 +
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4407 4407]] Ryan requests spend 2 member points
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4385 4385]] Jason requests spend the rest of his points
 +
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4354 4354]] Spend request
 +
** Michael to handle spend requests
 +
 +
Member spend point process:
 +
* Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there.
 +
** Michael to handle member point spend requests
 +
  
 
=== New Business ===
 
=== New Business ===
 +
====ADA Compliance====
 +
* Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with
 +
** Ask our current attorneys?
 +
** Maybe the landlords can
 +
** Justin to ask lawyers for an opinion on ADA compliance
 +
 +
 +
* Michael to talk to Jennie about donation forms
 +
 +
====Open Suspended Payment Tickets====
 +
* New status on member payment queue - for tickets that we need to followup on in the near future
 +
** Ask Dave to add a new status
  
 
=== Old Business ===
 
=== Old Business ===
 +
====Liability Coverage====
 +
* Michael to share information about liability coverage to Director's Google Drive
 +
* We have about $77,850 of coverage
 +
* Michael has identified roughly $122,000 of assets based on wiki values and receipts
 +
* Rough guess of assets is $175,000
 +
* Brian will contact insurance company to get a quote
 +
 +
** Michael has a number of locks with similar keys
 +
 +
* Ray to order business cards
  
 
== Votes ==
 
== Votes ==

Revision as of 01:24, 16 March 2016

[[Category:{{{YYYY}}} Board Meetings]]

Board Meeting Minutes
<< Board Meeting Notes 2016-03-15 [[:Category:{{{YYYY}}} Board Meetings|{{{YYYY}}} Board Meetings]] Board Meeting Notes 2016-04-13 >>

Meeting Start:

Attendance

  • Board Members
    • Justin Conroy
    • Lyn Cole
    • Michael Skilton
    • Simon Pyle
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • Lease
  • Old business

Minutes

Discussion on previous minutes

  • N/A
  • Previous meeting minutes approved unaninmously

Consent Agenda

Committee Reports

Reports from Committees

Space Committee

  • Working on three proposals
    • Considering wall moves
  • Not recommending adding new area hosts
  • Everett meeting with Maria to make changes
  • Three plans to be presented by end of March to membership
  • Currently ~$15,000 cost for buildout
  • How will the vote to run?
    • Ranked choice voting, two rounds, or something else
  • Suggestions: longer than a week for review of plans

=Safety Committee

  • Waiting for a lease date
  • "Landlord works addendum" - items we need the landlord to fix
    • Needs to be updated in current lease draft

Bylaws Committee

  • Formed but not yet met

Mail

  • Letter from the IRS
    • We got 501(c)3 status! Thanks to everybody who worked towards making this happen.
  • Returned check from Adams Refrigeration
    • Justin to write a new check to Adams Refrigeration

Financial Report

  • Chase Checking: $48,412.35
  • Chase Savings: $73,644.66
  • PEX: $1,727.12
  • PayPal: $2,537.24
  • No transactions in quickbooks other than Paypal since the last meeting

Membership Report

  • Starving Hackers: 271
  • Full Members: 112
  • Total Members: 383
  • Quorum: 38

Member Leaving Reason Reports

(Covers past 4 weeks)

  • Didn't take advantage of the space, didn't have a project
  • Negativity towards people who are not authorized on equipment
  • Live in Libertyville, drive was difficult; difficult to get trained on laser & makerbot
  • Moved away
  • Too busy
  • Didn't have need for tools, would have liked to have more table workspace
  • Moving to Evanston, saving money
  • Lives far away. ID check was annoying - took 4 trips. Too many places to check for authorization information.
  • Didn't visit often enough, not enough free time
  • Can we share member leaving reports in a way outside of the meeting?

RT

=Member Point Requests

  • [4405 Ryan requests points for 3 blog posts and office hours with 7 attendees
    • Vote to grant 4 points
  • [4397] Jesse requests member points
    • 2 points
  • [4362] Anna requests point for Jason
    • 1 point
  • [4361] Ray requests point for laser authorization
    • 1 point
  • Vote for all member points passes unanimously
  • Side note: our budget for member point is 4 per meeting


  • [4407] Ryan requests spend 2 member points
  • [4385] Jason requests spend the rest of his points
  • [4354] Spend request
    • Michael to handle spend requests

Member spend point process:

  • Make a comment approving the point. Make a note in the ticket of whether you updated the member point balance on the member site. Add it to the Treasury queue, and Brian will handle it from there.
    • Michael to handle member point spend requests


New Business

ADA Compliance

  • Space planning committee has asked us to seek professional opinion about what ADA regulations we may need to comply with
    • Ask our current attorneys?
    • Maybe the landlords can
    • Justin to ask lawyers for an opinion on ADA compliance


  • Michael to talk to Jennie about donation forms

Open Suspended Payment Tickets

  • New status on member payment queue - for tickets that we need to followup on in the near future
    • Ask Dave to add a new status

Old Business

Liability Coverage

  • Michael to share information about liability coverage to Director's Google Drive
  • We have about $77,850 of coverage
  • Michael has identified roughly $122,000 of assets based on wiki values and receipts
  • Rough guess of assets is $175,000
  • Brian will contact insurance company to get a quote
    • Michael has a number of locks with similar keys
  • Ray to order business cards

Votes

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