Board Meeting Notes 2016-04-05

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
    • 1. Approve previous minutes.
    • 2. RT 4432 Remove cameras request. Resolution: This is not a proper issue for vote by the board. Mark as resolved, notify requester.
    • 3. RT #4447 Clean up day food reimbursement. Resolution: Agree to reimburse.
    • 4. RT#4421 Member point(s) for Christopher Kohl. Resolution: Grant 1 member point.
    • 5. RT#4416 Incident on 3/17. Resolution: Mark as resolved.
    • 6. RT#4465 Member points for shop cleanup. Resolution: Grant 1 member point each to Lauren Svedman, Josh Dennis, Milam Smith, Bruce McConachie, James Baker and David Baker
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • Finalize a list of items we would like to get the landlord to agree to take care of in conjunction with the new lease.
    • Interim donation receipt process.
    • T ake some action forward regarding securing the PS1 premises so that we can provide personalized access to the space. Features by priority:
      • Front door - reliable, RFID, Keycard, or other access control system that supports > 2000 individuals.
      • Audit capable system
      • Allows for import of member access data (API control) but caches data so it is resilient and reliable.
      • Back Door and 3515 Elston door.
    • Take some action forward regarding setting up a HR documentation repository.
      • Access controls appropriate for our organization’s peculiarities.
      • Do we need more than access control to files? Do we need a more formal HR system.
      • Probably there is some process that needs to be formalized to go along with the technology for a viable solution.
    • PayPal - upgrade to PayPal Payments Pro - $40/mo, allows for management of subscription profiles (critical for reactivating suspended subscriptions)
      • PayPal - Negotiate transaction fees (we are over the $100k/yr threshold so we should be able to do better than 2.2% + $.30/transaction for NFP)
    • Member status needs to trigger change in AD
  • Old business

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

Mail

Financial Report

  • Chase Checking:
  • Chase Savings:
  • PEX:
  • PayPal:

Membership Report

  • Starving Hackers:
  • Full Members:
  • Total Members:
  • Quorum:

Member Leaving Reason Reports

RT

New Business

Old Business

To Do

  • Justin to ask lawyers for an opinion on ADA compliance
  • Justin to write a new check to Adams Refrigeration
  • Michael to talk to Jennie about donation forms
  • Michael to share information about liability coverage to Director's Google Drive
  • Michael to handle member point spend requests
    • [4385] Jason requests spend the rest of his points - ?
    • [4407] Ryan requests spend 2 member points - DONE
    • [4354] Spend request - DONE
  • Who is handling member give point requests?
    • Michael did; thanks Michael
  • Brian will contact insurance company to get a quote to cover identified assets (~122K)
  • Ray to order business cards
  • Ask Dave to add a new status to member payment queue for Paypal suspended payment cases
  • [RT4350] Jennie to reply (and include Ray's contact)

Votes

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