Difference between revisions of "Board Meeting Notes 2016-05-03"
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
| − | ** | + | ** Justin |
| + | ** Ray | ||
| + | ** Michael | ||
| + | ** Lyn | ||
| + | ** Jennie | ||
| + | ** Simon | ||
| + | ** Brian | ||
| + | ** Dave | ||
| + | |||
* Other Members | * Other Members | ||
| Line 39: | Line 47: | ||
** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]] | ** [[https://docs.google.com/document/d/1hZlurd597s1OFFk-BC9bYGVClQSpA5AO0udUD_K-lyU/edit Template here]] | ||
* Michael will follow up with city consultant about business license | * Michael will follow up with city consultant about business license | ||
| + | ** Did more research, continues | ||
* Justin & Michael will create invoice for electrical billing | * Justin & Michael will create invoice for electrical billing | ||
| + | ** To do tonight after the meeting | ||
* Ray to order business cards | * Ray to order business cards | ||
** Simon to followup | ** Simon to followup | ||
| Line 50: | Line 60: | ||
=== Consent Agenda === | === Consent Agenda === | ||
| − | + | * Past minutes approved unanimously | |
=== Committee Reports === | === Committee Reports === | ||
| − | + | * Space planning committee did not meet | |
| + | **Lease update - Justin talked to Eric, has been talking about a move-in date | ||
| + | * Bylaws committee | ||
| + | ** Almost finished reading bylaws by lawyers and our bylaws, and comparing to Illinois law | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
=== Mail === | === Mail === | ||
| + | * Letter from the IRS - re: April 12 tax exempt status inquiry | ||
| + | ** Reconfirmation that we do indeed have tax exempt status | ||
=== Financial Report === | === Financial Report === | ||
| − | * '''Chase Checking:''' | + | * '''Chase Checking:''' $112,298.85 |
| − | * '''Chase Savings:''' | + | * '''Chase Savings:''' $73,649.48 |
| − | * '''PEX:''' | + | * '''PEX:''' $13,847.39 |
| − | * '''PayPal:''' | + | * '''PayPal:'''$8,890.29 |
=== Membership Report === | === Membership Report === | ||
| − | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 290 |
| − | * '''Full Members:''' | + | * '''Full Members:''' 117 |
| − | * '''Total Members:''' | + | * '''Total Members:''' 407 |
| − | * '''Quorum:''' | + | * '''Quorum:''' 39 |
| + | |||
| + | ===Review Transactions Since Last Board Meeting=== | ||
| + | * Flying Broomstick | ||
| + | * Quickbooks | ||
| + | * Comed | ||
| + | * WM Internet | ||
| + | * Rent | ||
| + | * Adobe | ||
| + | * People's Gas | ||
| + | |||
| + | * Need to ask Area Hosts to send in receipts | ||
| + | ** Justin will email area hosts to ask them to send in receipts | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
| + | * Got too busy, never used the space, will rejoin later | ||
| + | * Not enough time due to job and life | ||
=== RT === | === RT === | ||
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4600 | Charge this to CNC area budget, but also credit $200 for the donation from Lucas]] | ||
| + | |||
=== New Business === | === New Business === | ||
| + | * [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 | Requesting member points for Andrew & Jason for laser maintenance | ||
| + | ** Andrew can't get member points for doing responsibilities under CNC area host | ||
| + | ** But he's also been super helpful and done work above and beyond, such as the dust collector upgrade that deserves a member point | ||
| + | ** All voted in favor of member points for Jason & Andrew | ||
| + | |||
| + | ** Jennie will grant Andrew and Jason member points and handle member point spending | ||
| + | ***[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 Grant and spend Jason's point] | ||
| + | *** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4605] | ||
| + | ***[https://rt.pumpingstationone.org/Ticket/Display.html?id=4587] | ||
| + | ** Michael will spend a member point for Jason | ||
| + | |||
| + | ==== Chase ==== | ||
| + | * Justin got ACH sorted out - hooray! | ||
| + | * We no longer will be paying double rent or ACH fees. We're one month ahead on rent payments. | ||
| + | * Next time we do a board transition, make sure to cancel all ACH payments before any accounts are canceled | ||
| + | |||
| + | |||
| + | ==== PayPal Update ==== | ||
| + | * Brian is fighting through PayPal customer 'service' to get us the nonprofit paypal transaction rate | ||
| + | * Also working on suspensions: | ||
| + | ** PayPal has a plan call PayPal Pro that handles suspensions better. We're not on PayPal Pro; we're grandfathered into an old plan that doesn't exist anymore but also doesn't have this. | ||
| + | ** We voted to spend $40/mopnth upgrade to PayPal Pro; but, it may come with a higher processing fee, depending on the nonprofit deal Brian is working | ||
| + | ** Brian is continuing to work on this | ||
| + | |||
| + | * Jennie will update the suspension email with instructions to cancel and restart subscription | ||
| + | * Jennie will update the door code email to remind people not to give out the door code | ||
| + | |||
| + | ==== PayPal Chargebacks ==== | ||
| + | * Brian is following up on a member's possible double membership & the chargebacks that resulted | ||
| + | ** Does anybody know David Funcheon and whether he had one or two people on his account? | ||
| + | * These notices are only sent to money@ | ||
| + | ** money@ doesn't forward to anything | ||
| + | ** We can see the notices of the chargebacks in the account login screen | ||
| + | |||
| + | ====CTO update==== | ||
| + | * Dave will leave outgoing email on Comcast for now, though they throttle outgoing email | ||
| + | * Dave will look for something cheaper than Mandrill and faster/less throttled than Comcast | ||
| + | * Dave is working on expiring logins (computers, rt, wiki, etc.) based on membership status | ||
| + | * Dave working on door code change prep | ||
| + | ** Want to check to make sure everybody has an active email in their account | ||
| + | |||
| + | ==== Area Host update ==== | ||
| + | * Take a look at the email/doc Michael sent to send to area hosts | ||
=== Old Business === | === Old Business === | ||
| − | + | ==== Extra insurance ==== | |
| + | * Brian is waiting for an additional quote for insurance for equipment | ||
| + | * Brian will follow up with insurnace to let them know we're above 400 members | ||
== Votes == | == Votes == | ||
Revision as of 01:02, 4 May 2016
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2016-04-19 | 2016 Board Meetings | Board Meeting Notes 2016-05-17 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Ray
- Michael
- Lyn
- Jennie
- Simon
- Brian
- Dave
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Approve meeting minutes from 2016-04-19
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Member points for Andrew & Jason. Laser repair, dust collection, air line repair. Requesting 1 each https://rt.pumpingstationone.org/Ticket/Display.html?id=4573
- Chase stuff
- Old business
Old Todos
- Simon will deposit Comed check and let Brian know about the refund - DONE
- Email Brian about tickets 4485 & 4487 because they're not in the treasury queue yet
- Michael to handle member point granting on 4501 and 4424 - DONE
- Email Brian to make sure he saw the [PayPal communication]
- Mark 4511 as resolved - DONE
- Justin to [send a donation thank you letter]
- Michael will follow up with city consultant about business license
- Did more research, continues
- Justin & Michael will create invoice for electrical billing
- To do tonight after the meeting
- Ray to order business cards
- Simon to followup
- Brian will contact insurance company to get a quote to cover identified assets (~122K)
- Simon followup
Minutes
Discussion on previous minutes
Consent Agenda
- Past minutes approved unanimously
Committee Reports
- Space planning committee did not meet
- Lease update - Justin talked to Eric, has been talking about a move-in date
- Bylaws committee
- Almost finished reading bylaws by lawyers and our bylaws, and comparing to Illinois law
Reports from Committees
- Letter from the IRS - re: April 12 tax exempt status inquiry
- Reconfirmation that we do indeed have tax exempt status
Financial Report
- Chase Checking: $112,298.85
- Chase Savings: $73,649.48
- PEX: $13,847.39
- PayPal:$8,890.29
Membership Report
- Starving Hackers: 290
- Full Members: 117
- Total Members: 407
- Quorum: 39
Review Transactions Since Last Board Meeting
- Flying Broomstick
- Quickbooks
- Comed
- WM Internet
- Rent
- Adobe
- People's Gas
- Need to ask Area Hosts to send in receipts
- Justin will email area hosts to ask them to send in receipts
Member Leaving Reason Reports
- Got too busy, never used the space, will rejoin later
- Not enough time due to job and life
RT
New Business
- [[https://rt.pumpingstationone.org/Ticket/Display.html?id=4573 | Requesting member points for Andrew & Jason for laser maintenance
- Andrew can't get member points for doing responsibilities under CNC area host
- But he's also been super helpful and done work above and beyond, such as the dust collector upgrade that deserves a member point
- All voted in favor of member points for Jason & Andrew
- Jennie will grant Andrew and Jason member points and handle member point spending
- Michael will spend a member point for Jason
Chase
- Justin got ACH sorted out - hooray!
- We no longer will be paying double rent or ACH fees. We're one month ahead on rent payments.
- Next time we do a board transition, make sure to cancel all ACH payments before any accounts are canceled
PayPal Update
- Brian is fighting through PayPal customer 'service' to get us the nonprofit paypal transaction rate
- Also working on suspensions:
- PayPal has a plan call PayPal Pro that handles suspensions better. We're not on PayPal Pro; we're grandfathered into an old plan that doesn't exist anymore but also doesn't have this.
- We voted to spend $40/mopnth upgrade to PayPal Pro; but, it may come with a higher processing fee, depending on the nonprofit deal Brian is working
- Brian is continuing to work on this
- Jennie will update the suspension email with instructions to cancel and restart subscription
- Jennie will update the door code email to remind people not to give out the door code
PayPal Chargebacks
- Brian is following up on a member's possible double membership & the chargebacks that resulted
- Does anybody know David Funcheon and whether he had one or two people on his account?
- These notices are only sent to money@
- money@ doesn't forward to anything
- We can see the notices of the chargebacks in the account login screen
CTO update
- Dave will leave outgoing email on Comcast for now, though they throttle outgoing email
- Dave will look for something cheaper than Mandrill and faster/less throttled than Comcast
- Dave is working on expiring logins (computers, rt, wiki, etc.) based on membership status
- Dave working on door code change prep
- Want to check to make sure everybody has an active email in their account
Area Host update
- Take a look at the email/doc Michael sent to send to area hosts
Old Business
Extra insurance
- Brian is waiting for an additional quote for insurance for equipment
- Brian will follow up with insurnace to let them know we're above 400 members