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no edit summary
== Attendance ==
== Attendance ==
* Board Members
* Board Members
**
** Justin
** Michael
** Lyn
** Simon
** Jennie
** Brian
** Dave
* Other Members
* Other Members
**
** Andrew
** Ken
== Agenda ==
== Agenda ==
* Check RT queue
* Check RT queue
* New business
* New business
** Volunteer Authorizer
** Area Host Review
** Area Host Review
** Animals, Events, Alcohol Policy review
** Animals, Events, Alcohol Policy review
** Bylaws committee submission to the board
** Move-in update
** Bylaw update
* Old business
* Old business
**Double reimbursement to Eric B.
**Double reimbursement to Eric B.
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821]
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821]
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813]
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813]
== Minutes ==
== Minutes ==
=== Discussion on previous minutes ===
=== Discussion on previous minutes ===
* NA
=== Consent Agenda ===
=== Consent Agenda ===
* All in favor of approving previous minutes
=== Committee Reports ===
=== Committee Reports ===
Reports from [[Committees]]
Reports from [[Committees]]
==== Bylaws committee====
* Bylaws committee has drafts that were shared with board
* Committee is ready to share draft with lawyers
** All board members to review bylaws
** Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement
*** Should these things be handled outside of the bylaws committee?
* Should we get feedback from the lawyers or the members first?
** Let's make sure that we understand everything in the bylaws before sending to the membership
* Are there areas that the bylaws committee wants feedback on from the lawyers?
** Nothing specifically - feel pretty good about the
* Could the committee put together a list of the differences between the version from the lawyers and the latest version?
** Addressed somethings that seemed
====Safety Committee====
* No news. Will do walkthrough when we have access next door
=== Mail ===
=== Mail ===
=== Financial Report ===
=== Financial Report ===
* '''Chase Checking:'''
* '''Chase Checking:''' $72,313.86
* '''Chase Savings:'''
* '''Chase Savings:''' $73,654.46
* '''PEX:'''
* '''PEX:''' 11219.95
* '''PayPal:'''
* '''PayPal:''' 8783.47
=== Membership Report ===
=== Membership Report ===
* '''Starving Hackers:'''
* '''Starving Hackers:''' 297
* '''Full Members:'''
* '''Full Members:''' 118
* '''Total Members:'''
* '''Total Members:''' 415
* '''Quorum:'''
* '''Quorum:''' 40
=== Transactions ===
* Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit
* Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@
** Dave will clear quickbooks-email@ to send reports to directors-only@
** Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday
** It's difficult to create reports on unclassified expenses
* Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account
** Brian will talk to Chase this week
=== Member Leaving Reason Reports ===
=== Member Leaving Reason Reports ===
* Need to save money right now
=== RT ===
=== RT ===
* Point requests - currently two points over budget for the year
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4904 4904 - 2/12 Chocolate for Shelly]
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4906 4906 - Gardening by the Bucket for Shelly]
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4907 4907 - Japanese Curry Buccaneer's Galley Gerald]
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4908 4908 - Chocolate Truffles Buccaneer's Galley Gerald]
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4909 4909 - Spend request for Shelly]
** All passed unanimously
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4964 4964 Jesse asking to redeem point]
** Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Check to make sure that Ray got his point and it's not a duplicate]
=== New Business ===
=== New Business ===
* New Volunteer Authorizers
** Jeremy is new hot metal authorizer
** Ken is new wood shop authorizer
* Animals, Events, Alcohol Policy review
** These were put in place because they were noted in our insurance policy
** Animal clause is not in this year's policy
** Alcohol policy
*** Unclear what the current alcohol liability / agreement is with insurance
*** Don't have the most current version
*** Refers to serving alcohol and closing the premises, neither of which are particularly relevant
** Is there value in revisiting this?
** Any changes would go through a member vote
** Maybe we should schedule a working session in the future to go through these policies and bylaw, etc.
*** Jennie will put together a doodle poll to schedule a working meeting
** Justin will do more research to find out what the current liquor liability agreement is
* Area Host Review
* Area Host Review
* Animals, Events, Alcohol Policy review
* Bylaws committee submission to the board
** See committee report above
* Move-in update
** Waiting for update from Dan
** Justin will schedule a walkthrough when landlord works are complete
*** Lighting and front door
**** Waiting on lighting Comed & contractor for more info about the install
**** We were offered a credit to fix the front door
***** Could use this as an opportunity to update keypads
** Area Host Review
*** Area host review will begin tonight - will review applications next meeting
* Old business
** CTO update
*** Inactive member script is in effect and should be running regularly
*** door code change is next on the list
**Double reimbursement to Eric B.
*** More next time we see him
** Banking update from Brian
*** More next week
** Lighting update
*** We sent the paperwork, haven't heard back from contractor/comed
** Business cards
* Old Todos
**Justin to give Brian a check - Done
** Simon to remove ACH from Secretary account; all ACH payments go through president account - Done
** Brian will put together a vote for cleaning service - Done
** Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla - Done
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4821 4821]
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813]
=== Old Business ===
==To Do==
* Double reimbursement to Eric B.
* All of board to review bylaw drafts
* Door code update
* Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
* Banking update from Brian
* Justin will do more research to find out what the current liquor liability agreement is
* Lighting update
* Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate]
* Dave will clear quickbooks-email@ to send reports to directors-only@
* Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
* Brian will talk to Chase this week about ACH fees
== Votes ==
== Votes ==
* Approved member points for Gerald, Shelly
* Voted 4-2-1 to select a wood shop authorizor
* Voted unanimously to appoint Ken as wood shop authorizer and Jeremy as Metals Authorizer