Difference between revisions of "Board Meeting Notes 2016-07-05"

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*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813]
 
*** [https://rt.pumpingstationone.org/Ticket/Display.html?id=4813 4813]
  
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==To Do==
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* All of board to review bylaw drafts
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* Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
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* Justin will do more research to find out what the current liquor liability agreement is
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* Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
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* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate]
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* Dave will clear quickbooks-email@ to send reports to directors-only@
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* Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
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* Brian will talk to Chase this week about ACH fees
  
 
== Votes ==
 
== Votes ==
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* Approved member points for Gerald, Shelly
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* Voted 4-2-1 to select a wood shop authorizor
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* Voted unanimously to appoint Ken as wood shop authorizer and Jeremy as Metals Authorizer

Latest revision as of 23:19, 5 July 2016


Board Meeting Minutes
<< Board Meeting Notes 2016-06-21 2016 Board Meetings Board Meeting Notes 2016-07-19 >>

Meeting Start:

Attendance

  • Board Members
    • Justin
    • Michael
    • Lyn
    • Simon
    • Jennie
    • Brian
    • Dave


  • Other Members
    • Andrew
    • Ken

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • Volunteer Authorizer
    • Area Host Review
    • Animals, Events, Alcohol Policy review
    • Bylaws committee submission to the board
    • Move-in update
    • Bylaw update
  • Old business
    • Double reimbursement to Eric B.
    • Door code update
    • Banking update from Brian
    • Lighting update
    • Business cards
  • Old Todos
    • Justin to give Brian a check
    • Simon to remove ACH from Secretary account; all ACH payments go through president account - Done
    • Brian will put together a vote for cleaning service - Done
    • Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla - Done

Minutes

Discussion on previous minutes

  • NA

Consent Agenda

  • All in favor of approving previous minutes

Committee Reports

Reports from Committees

Bylaws committee

  • Bylaws committee has drafts that were shared with board
  • Committee is ready to share draft with lawyers
    • All board members to review bylaws
    • Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement
      • Should these things be handled outside of the bylaws committee?
  • Should we get feedback from the lawyers or the members first?
    • Let's make sure that we understand everything in the bylaws before sending to the membership
  • Are there areas that the bylaws committee wants feedback on from the lawyers?
    • Nothing specifically - feel pretty good about the
  • Could the committee put together a list of the differences between the version from the lawyers and the latest version?
    • Addressed somethings that seemed

Safety Committee

  • No news. Will do walkthrough when we have access next door

Mail

Financial Report

  • Chase Checking: $72,313.86
  • Chase Savings: $73,654.46
  • PEX: 11219.95
  • PayPal: 8783.47

Membership Report

  • Starving Hackers: 297
  • Full Members: 118
  • Total Members: 415
  • Quorum: 40

Transactions

  • Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit
  • Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@
    • Dave will clear quickbooks-email@ to send reports to directors-only@
    • Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday
    • It's difficult to create reports on unclassified expenses
  • Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account
    • Brian will talk to Chase this week

Member Leaving Reason Reports

  • Need to save money right now

RT

New Business

  • New Volunteer Authorizers
    • Jeremy is new hot metal authorizer
    • Ken is new wood shop authorizer
  • Animals, Events, Alcohol Policy review
    • These were put in place because they were noted in our insurance policy
    • Animal clause is not in this year's policy
    • Alcohol policy
      • Unclear what the current alcohol liability / agreement is with insurance
      • Don't have the most current version
      • Refers to serving alcohol and closing the premises, neither of which are particularly relevant
    • Is there value in revisiting this?
    • Any changes would go through a member vote
    • Maybe we should schedule a working session in the future to go through these policies and bylaw, etc.
      • Jennie will put together a doodle poll to schedule a working meeting
    • Justin will do more research to find out what the current liquor liability agreement is
  • Area Host Review
  • Bylaws committee submission to the board
    • See committee report above
  • Move-in update
    • Waiting for update from Dan
    • Justin will schedule a walkthrough when landlord works are complete
      • Lighting and front door
        • Waiting on lighting Comed & contractor for more info about the install
        • We were offered a credit to fix the front door
          • Could use this as an opportunity to update keypads
    • Area Host Review
      • Area host review will begin tonight - will review applications next meeting
  • Old business
    • CTO update
      • Inactive member script is in effect and should be running regularly
      • door code change is next on the list
    • Double reimbursement to Eric B.
      • More next time we see him
    • Banking update from Brian
      • More next week
    • Lighting update
      • We sent the paperwork, haven't heard back from contractor/comed
    • Business cards
  • Old Todos
    • Justin to give Brian a check - Done
    • Simon to remove ACH from Secretary account; all ACH payments go through president account - Done
    • Brian will put together a vote for cleaning service - Done
    • Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla - Done


To Do

  • All of board to review bylaw drafts
  • Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
  • Justin will do more research to find out what the current liquor liability agreement is
  • Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
  • Simon to Check to make sure that Ray got his point and that the ticket is a duplicate
  • Dave will clear quickbooks-email@ to send reports to directors-only@
  • Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
  • Brian will talk to Chase this week about ACH fees

Votes

  • Approved member points for Gerald, Shelly
  • Voted 4-2-1 to select a wood shop authorizor
  • Voted unanimously to appoint Ken as wood shop authorizer and Jeremy as Metals Authorizer