Board Meeting Notes 2016-07-05

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Board Meeting Minutes
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Meeting Start:

Attendance

  • Board Members
    • Justin
    • Michael
    • Lyn
    • Simon
    • Jennie
    • Brian
    • Dave


  • Other Members
    • Andrew
    • Ken

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • Volunteer Authorizer
    • Area Host Review
    • Animals, Events, Alcohol Policy review
    • Bylaws committee submission to the board
    • Move-in update
    • Bylaw update
  • Old business
    • Double reimbursement to Eric B.
    • Door code update
    • Banking update from Brian
    • Lighting update
    • Business cards
  • Old Todos
    • Justin to give Brian a check
    • Simon to remove ACH from Secretary account; all ACH payments go through president account - Done
    • Brian will put together a vote for cleaning service - Done
    • Michael will award points to Gerald & Priscilla and ask Dean to contact Priscilla - Done

Minutes

Discussion on previous minutes

  • NA

Consent Agenda

  • All in favor of approving previous minutes

Committee Reports

Reports from Committees

Bylaws committee

  • Bylaws committee has drafts that were shared with board
  • Committee is ready to share draft with lawyers
    • All board members to review bylaws
    • Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement
      • Should these things be handled outside of the bylaws committee?
  • Should we get feedback from the lawyers or the members first?
    • Let's make sure that we understand everything in the bylaws before sending to the membership
  • Are there areas that the bylaws committee wants feedback on from the lawyers?
    • Nothing specifically - feel pretty good about the
  • Could the committee put together a list of the differences between the version from the lawyers and the latest version?
    • Addressed somethings that seemed

Safety Committee

  • No news. Will do walkthrough when we have access next door

Mail

Financial Report

  • Chase Checking: $72,313.86
  • Chase Savings: $73,654.46
  • PEX: 11219.95
  • PayPal: 8783.47

Membership Report

  • Starving Hackers: 297
  • Full Members: 118
  • Total Members: 415
  • Quorum: 40

Transactions

  • Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit
  • Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@
    • Dave will clear quickbooks-email@ to send reports to directors-only@
    • Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday
    • It's difficult to create reports on unclassified expenses
  • Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account
    • Brian will talk to Chase this week

Member Leaving Reason Reports

  • Need to save money right now

RT

New Business

  • Area Host Review
  • Animals, Events, Alcohol Policy review

Old Business

  • Double reimbursement to Eric B.
  • Door code update
  • Banking update from Brian
  • Lighting update
  • Business cards

Votes