Board Meeting Notes 2016-07-05
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Board Meeting Minutes | ||
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<< Board Meeting Notes 2016-06-21 | 2016 Board Meetings | Board Meeting Notes 2016-07-19 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Michael
- Lyn
- Simon
- Jennie
- Brian
- Dave
- Other Members
- Andrew
- Ken
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Volunteer Authorizer
- Area Host Review
- Animals, Events, Alcohol Policy review
- Bylaws committee submission to the board
- Move-in update
- Bylaw update
- Old business
- Double reimbursement to Eric B.
- Door code update
- Banking update from Brian
- Lighting update
- Business cards
- Old Todos
Minutes
Discussion on previous minutes
- NA
Consent Agenda
- All in favor of approving previous minutes
Committee Reports
Reports from Committees
Bylaws committee
- Bylaws committee has drafts that were shared with board
- Committee is ready to share draft with lawyers
- All board members to review bylaws
- Some items were split out as a separate project, work continues - e.g. code of conduct / disciplinary procedure, member agreement
- Should these things be handled outside of the bylaws committee?
- Should we get feedback from the lawyers or the members first?
- Let's make sure that we understand everything in the bylaws before sending to the membership
- Are there areas that the bylaws committee wants feedback on from the lawyers?
- Nothing specifically - feel pretty good about the
- Could the committee put together a list of the differences between the version from the lawyers and the latest version?
- Addressed somethings that seemed
Safety Committee
- No news. Will do walkthrough when we have access next door
Financial Report
- Chase Checking: $72,313.86
- Chase Savings: $73,654.46
- PEX: 11219.95
- PayPal: 8783.47
Membership Report
- Starving Hackers: 297
- Full Members: 118
- Total Members: 415
- Quorum: 40
Transactions
- Comed, Gas, Trash, Rent, Comcast, Adobe, Inutit
- Brian created report of expenses classified from area to automatically send from quickbooks to directors-only@
- Dave will clear quickbooks-email@ to send reports to directors-only@
- Brian will shift the quickbooks so that area hosts get it on Wednesday, board gets it on Sunday
- It's difficult to create reports on unclassified expenses
- Chase charged us for three ACH user accounts, but should only be two - Simon deactivated ACH on his account
- Brian will talk to Chase this week
Member Leaving Reason Reports
- Need to save money right now
RT
- Point requests - currently two points over budget for the year
New Business
- Area Host Review
- Animals, Events, Alcohol Policy review
Old Business
- Double reimbursement to Eric B.
- Door code update
- Banking update from Brian
- Lighting update
- Business cards