Difference between revisions of "Board Meeting Notes 2016-07-19"

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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
**
+
** Justin
 +
** Jennie
 +
** Lyn
 +
** Michael
 +
** Simon
 +
** Brian
  
 
* Other Members
 
* Other Members
−
**
+
** Will
 +
** Pete / Bio Guy
  
 
== Agenda ==
 
== Agenda ==
Line 25: Line 31:
 
* Check RT queue
 
* Check RT queue
 
* New business
 
* New business
 +
** Area Host Review
 
* Old business
 
* Old business
 +
** Old Todos
  
 
== Minutes ==
 
== Minutes ==
Line 32: Line 40:
  
 
=== Consent Agenda ===
 
=== Consent Agenda ===
 +
* Previous minutes approved
  
 
=== Committee Reports ===
 
=== Committee Reports ===
 +
* Safety
 +
** Committee will have access to next door, will plan a walkthrough
 +
** Will begin to purchase safety equpiment for next door (first aid kits, fire extinguishers, insurance-mandated security cameras)
 +
*** This can come out of Safety or Move budgets
 +
* Lighting upgrades will begin tomorrow.
  
−
Reports from [[Committees]]
+
=== Mail ===
 +
* Pex card for Eric B.
 +
** Lyn will email him to tell him to pick it up
  
−
=== Mail ===
+
* T.A. Cummings
 +
** Policy increase invoice - $819
 +
*** Square footage is incorrect
 +
*** Should be closer to ten thousand - the number is on the lease
 +
** Brian to follow up with insurance about invoice & square footage discrepancy
  
 
=== Financial Report ===
 
=== Financial Report ===
−
* '''Chase Checking:'''  
+
* '''Chase Checking:''' $82,072.61
−
* '''Chase Savings:'''  
+
* '''Chase Savings:''' $73,654.46
−
* '''PEX:'''  
+
* '''PEX:''' $10,833.08
−
* '''PayPal:'''  
+
* '''PayPal:''' $6372.45
  
 
=== Membership Report ===
 
=== Membership Report ===
−
* '''Starving Hackers:'''  
+
* '''Starving Hackers:''' 291
−
* '''Full Members:'''  
+
* '''Full Members:''' 121
−
* '''Total Members:'''  
+
* '''Total Members:''' 412
−
* '''Quorum:'''
+
* '''Quorum:''' 41
  
 
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
 +
* Joined PS1 and Analytics Lounge, was using analytics lounge more than PS1
 +
* Moved to CA
 +
* Hasn't been here in a year, figured it was time for a break
 +
* Not enough free time
  
 
=== RT ===
 
=== RT ===
 +
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=5006 5006] & [https://rt.pumpingstationone.org/Ticket/Display.html?id=5007 5007]
 +
** Simon to ask for more details
 +
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] Shellie asking for a donation letter
 +
** Justin to followup with Shellie on [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] , send the donation letter request form
 +
** [https://docs.google.com/document/d/1feGC8ZR-UMtXbTYn6WKLXC-8-PPW2-oYPs08tIzNPOQ/edit Donation Letter Request Form]
  
 
=== New Business ===
 
=== New Business ===
 +
==== Area Host Reviews ====
 +
* Hot Metals:
 +
** Ron
 +
* Crafts:
 +
** Shellie
 +
* Electronics:
 +
** Anna
 +
* General Space:
 +
** Erik
 +
*** Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)?
 +
**** To keep in mind for the future, as the space gets bigger
 +
* CNC
 +
** Andrew
 +
*** Consider second authorizer when doing authorizer review next month
 +
* Cold Metal
 +
** Dean
 +
* Woodshop
 +
** Eric, already reviewed previous meeting
 +
* Tool Cage
 +
** Role: maintain tool cage, organize, keep consumables - for all areas
 +
** Do we keep the role? With the sprawl, tools may move into individual areas
 +
** Could change the position to focus more on organization, increasing stock
 +
** Are there tools that we want to encourage people to bring on their own from home?
 +
*** We'll probably never have high quality chisels that stay sharp, but it's nice to have some so-so versions for learning
 +
** Could send the tools into individual hosted areas
 +
** Board votes to open up applications again for the position, Shae to be area host until notice
 +
*** Michael will write up some more info for the application
 +
*** Michael will email area hosts to give them more information
 +
* Kitchen
 +
** Gerald
  
 
=== Old Business ===
 
=== Old Business ===
 +
* Jennie to send another doodle poll to discuss policies
 +
** Email on director's list if you're interested in being part of the conversation
 +
* Bylaws - continue to read through
 +
* Banking change is coming along - Brian is researching
 +
 +
====Old To Do====
 +
* All of board to review bylaw drafts
 +
* Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
 +
** Jennie will send another Doodle Poll
 +
* Justin will do more research to find out what the current liquor liability agreement is
 +
* Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
 +
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=4862 Simon to Check to make sure that Ray got his point and that the ticket is a duplicate]
 +
** Emailed Ray, no response
 +
* Dave will clear quickbooks-email@ to send reports to directors-only@
 +
** Done. Now anybody can post to directors-only@
 +
* Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
 +
* Brian will talk to Chase this week about ACH fees
 +
 +
====New and Carryover To Do ====
 +
* All of board to review bylaw drafts
 +
* Justin will do more research to find out what the current liquor liability agreement is
 +
* Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
 +
* Brian will talk to Chase this week about ACH fees
 +
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=5006 5006] & [https://rt.pumpingstationone.org/Ticket/Display.html?id=5007 5007]
 +
** Simon to ask for more details
 +
* Justin to followup with Shellie on [https://rt.pumpingstationone.org/Ticket/Display.html?id=4982 4982] , send the donation letter request form
 +
** [https://docs.google.com/document/d/1feGC8ZR-UMtXbTYn6WKLXC-8-PPW2-oYPs08tIzNPOQ/edit Donation Letter Request Form]
 +
* Brian to follow up with insurance about invoice & square footage discrepancy
 +
* Lyn will email Eric B. to tell him to pick up Pex Card
  
 
== Votes ==
 
== Votes ==

Latest revision as of 02:12, 27 July 2016


Board Meeting Minutes
<< Board Meeting Notes 2016-07-05 2016 Board Meetings Board Meeting Notes 2016-08-02 >>

Meeting Start:

Attendance

  • Board Members
    • Justin
    • Jennie
    • Lyn
    • Michael
    • Simon
    • Brian
  • Other Members
    • Will
    • Pete / Bio Guy

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • Area Host Review
  • Old business
    • Old Todos

Minutes

Discussion on previous minutes

Consent Agenda

  • Previous minutes approved

Committee Reports

  • Safety
    • Committee will have access to next door, will plan a walkthrough
    • Will begin to purchase safety equpiment for next door (first aid kits, fire extinguishers, insurance-mandated security cameras)
      • This can come out of Safety or Move budgets
  • Lighting upgrades will begin tomorrow.

Mail

  • Pex card for Eric B.
    • Lyn will email him to tell him to pick it up
  • T.A. Cummings
    • Policy increase invoice - $819
      • Square footage is incorrect
      • Should be closer to ten thousand - the number is on the lease
    • Brian to follow up with insurance about invoice & square footage discrepancy

Financial Report

  • Chase Checking: $82,072.61
  • Chase Savings: $73,654.46
  • PEX: $10,833.08
  • PayPal: $6372.45

Membership Report

  • Starving Hackers: 291
  • Full Members: 121
  • Total Members: 412
  • Quorum: 41

Member Leaving Reason Reports

  • Joined PS1 and Analytics Lounge, was using analytics lounge more than PS1
  • Moved to CA
  • Hasn't been here in a year, figured it was time for a break
  • Not enough free time

RT

New Business

Area Host Reviews

  • Hot Metals:
    • Ron
  • Crafts:
    • Shellie
  • Electronics:
    • Anna
  • General Space:
    • Erik
      • Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)?
        • To keep in mind for the future, as the space gets bigger
  • CNC
    • Andrew
      • Consider second authorizer when doing authorizer review next month
  • Cold Metal
    • Dean
  • Woodshop
    • Eric, already reviewed previous meeting
  • Tool Cage
    • Role: maintain tool cage, organize, keep consumables - for all areas
    • Do we keep the role? With the sprawl, tools may move into individual areas
    • Could change the position to focus more on organization, increasing stock
    • Are there tools that we want to encourage people to bring on their own from home?
      • We'll probably never have high quality chisels that stay sharp, but it's nice to have some so-so versions for learning
    • Could send the tools into individual hosted areas
    • Board votes to open up applications again for the position, Shae to be area host until notice
      • Michael will write up some more info for the application
      • Michael will email area hosts to give them more information
  • Kitchen
    • Gerald

Old Business

  • Jennie to send another doodle poll to discuss policies
    • Email on director's list if you're interested in being part of the conversation
  • Bylaws - continue to read through
  • Banking change is coming along - Brian is researching

Old To Do

  • All of board to review bylaw drafts
  • Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
    • Jennie will send another Doodle Poll
  • Justin will do more research to find out what the current liquor liability agreement is
  • Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
  • Simon to Check to make sure that Ray got his point and that the ticket is a duplicate
    • Emailed Ray, no response
  • Dave will clear quickbooks-email@ to send reports to directors-only@
    • Done. Now anybody can post to directors-only@
  • Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
  • Brian will talk to Chase this week about ACH fees

New and Carryover To Do

  • All of board to review bylaw drafts
  • Justin will do more research to find out what the current liquor liability agreement is
  • Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
  • Brian will talk to Chase this week about ACH fees
  • 5006 & 5007
    • Simon to ask for more details
  • Justin to followup with Shellie on 4982 , send the donation letter request form
  • Brian to follow up with insurance about invoice & square footage discrepancy
  • Lyn will email Eric B. to tell him to pick up Pex Card

Votes

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