Board Meeting Notes 2016-07-19

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Justin
  • Jennie
  • Lyn
  • Michael
  • Simon
  • Brian

• Other Members
  • Will
  • Pete / Bio Guy

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
  • Area Host Review
• Old business
  • Old Todos

Minutes

Consent Agenda

• Previous minutes approved

Committee Reports

• Safety
  • Committee will have access to next door, will plan a walkthrough
  • Will begin to purchase safety equpiment for next door (first aid kits, fire extinguishers, insurance-mandated security cameras)
    • This can come out of Safety or Move budgets
• Lighting upgrades will begin tomorrow.

Mail

• Pex card for Eric B.
  • Lyn will email him to tell him to pick it up

• T.A. Cummings
  • Policy increase invoice - $819
    • Square footage is incorrect
    • Should be closer to ten thousand - the number is on the lease
  • Brian to follow up with insurance about invoice & square footage discrepancy

Financial Report

• Chase Checking: $82,072.61
• Chase Savings: $73,654.46
• PEX: $10,833.08
• PayPal: $6372.45

Membership Report

• Starving Hackers: 291
• Full Members: 121
• Total Members: 412
• Quorum: 41

Member Leaving Reason Reports

• Joined PS1 and Analytics Lounge, was using analytics lounge more than PS1
• Moved to CA
• Hasn't been here in a year, figured it was time for a break
• Not enough free time

RT

• 5006 & 5007
  • Simon to ask for more details
• 4982 Shellie asking for a donation letter
  • Justin to followup with Shellie on 4982 , send the donation letter request form
  • Donation Letter Request Form

New Business

Area Host Reviews

• Hot Metals:
  • Ron
• Crafts:
  • Shellie
• Electronics:
  • Anna
• General Space:
  • Erik
    • Would it be worth separating out the supply replenishment & managing general space (e.g. member storage and project storage)?
      • To keep in mind for the future, as the space gets bigger
• CNC
  • Andrew
    • Consider second authorizer when doing authorizer review next month
• Cold Metal
  • Dean
• Woodshop
  • Eric, already reviewed previous meeting
• Tool Cage
  • Role: maintain tool cage, organize, keep consumables - for all areas
  • Do we keep the role? With the sprawl, tools may move into individual areas
  • Could change the position to focus more on organization, increasing stock
  • Are there tools that we want to encourage people to bring on their own from home?
    • We'll probably never have high quality chisels that stay sharp, but it's nice to have some so-so versions for learning
  • Could send the tools into individual hosted areas
  • Board votes to open up applications again for the position, Shae to be area host until notice
    • Michael will write up some more info for the application
    • Michael will email area hosts to give them more information
• Kitchen
  • Gerald

Old Business

• Jennie to send another doodle poll to discuss policies
  • Email on director's list if you're interested in being part of the conversation
• Bylaws - continue to read through
• Banking change is coming along - Brian is researching

Old To Do

• All of board to review bylaw drafts
• Jennie will put together a doodle poll to schedule a working meeting to discuss policies and bylaws
  • Jennie will send another Doodle Poll
• Justin will do more research to find out what the current liquor liability agreement is
• Jennie to grant and redeem member points for Gerald, Jesse, Shelly- and ask Shelly how many points she wants to redeem
• Simon to Check to make sure that Ray got his point and that the ticket is a duplicate
  • Emailed Ray, no response
• Dave will clear quickbooks-email@ to send reports to directors-only@
  • Done. Now anybody can post to directors-only@
• Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
• Brian will talk to Chase this week about ACH fees

New and Carryover To Do

• All of board to review bylaw drafts
• Justin will do more research to find out what the current liquor liability agreement is
• Brian will shift the quickbooks report so that area hosts get it on Wednesday, board gets it on Sunday
• Brian will talk to Chase this week about ACH fees
• 5006 & 5007
  • Simon to ask for more details
• Justin to followup with Shellie on 4982 , send the donation letter request form
  • Donation Letter Request Form
• Brian to follow up with insurance about invoice & square footage discrepancy
• Lyn will email Eric B. to tell him to pick up Pex Card