Difference between revisions of "Board Meeting Notes 2016-08-16"

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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
**
+
** Justin
 +
** Jennie
 +
** Lyn
 +
** Michael
 +
** Simon
 +
** Brian
  
 
* Other Members
 
* Other Members
−
**
+
** Tom
 +
** An
 +
** Doug
  
 
== Agenda ==
 
== Agenda ==
−
 
 
* Check talk page for board meeting notes, see if any discussion on the agenda took place
 
* Check talk page for board meeting notes, see if any discussion on the agenda took place
 
* Consent Agenda
 
* Consent Agenda
−
**Member point for Ray, Laser auth. https://rt.pumpingstationone.org/Ticket/Display.html?id=5139
+
**Two member points for Ray, Laser auths. [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]
 
* Committee Reports
 
* Committee Reports
 
* Read mail
 
* Read mail
Line 25: Line 31:
 
* Member leaving reason reports
 
* Member leaving reason reports
 
* Check RT queue
 
* Check RT queue
 +
* Check info@ inbox, since those emails are not making it to RT
 
* New business
 
* New business
 +
** Authorizer Reviews
 +
** Board event
 +
** Moderation & communication
 
* Old business
 
* Old business
 +
** Tool area host position
 
** Old Todos
 
** Old Todos
−
*** Michael to ask area hosts for job descriptions for volunteer authorizers
+
*** Michael to ask area hosts for job descriptions for volunteer authorizers - Done
 
*** Michael to get area hosts to sign area host agreement
 
*** Michael to get area hosts to sign area host agreement
−
*** Justin to announce volunteer authorizer positions are open for review
+
*** Justin to announce volunteer authorizer positions are open for review - Done
−
*** Lyn to make and post fliers about volunteer authorizer
+
*** Lyn to make and post fliers about volunteer authorizer - Done
 
*** Jennie to handle member points- 2 for Andrew, 1 for Dave, 1 for Jason
 
*** Jennie to handle member points- 2 for Andrew, 1 for Dave, 1 for Jason
 
*** Jennie will talk to Dan about removing Tardis from roof, saying that we will remove it, discuss rebuilding and installing a more durable version
 
*** Jennie will talk to Dan about removing Tardis from roof, saying that we will remove it, discuss rebuilding and installing a more durable version
−
*** Justin to announce space buildout project management committee
+
*** Justin to announce space buildout project management committee - Done
 
*** Justin will ask laser v2 vote organizers about financing options through vendor
 
*** Justin will ask laser v2 vote organizers about financing options through vendor
−
*** Brian will look into financing laser through Chase and through vendor
+
*** Brian will look into financing laser through Chase and through vendor - Done
 
*** Brian to look at insurance options
 
*** Brian to look at insurance options
  
Line 44: Line 55:
  
 
=== Consent Agenda ===
 
=== Consent Agenda ===
−
 
+
*Two member points for Ray, Laser auths. [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]
 +
** Passes unanimously
 +
* Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]
 
=== Committee Reports ===
 
=== Committee Reports ===
  
Line 50: Line 63:
  
 
=== Mail ===
 
=== Mail ===
 +
* DMCA from Comcast
 +
** Lyn sending reminder to not torrent copyrighted files
 +
* Insurance invoice - already taken care of
  
 
=== Financial Report ===
 
=== Financial Report ===
−
* '''Chase Checking:'''  
+
* '''Chase Checking:''' $29,307.16
−
* '''Chase Savings:'''  
+
* '''Chase Savings:''' $113,657.01
−
* '''PEX:'''  
+
* '''PEX:''' $9034.56
−
* '''PayPal:'''  
+
* '''PayPal:''' $15,936.72
  
 
=== Membership Report ===
 
=== Membership Report ===
−
* '''Starving Hackers:'''  
+
* '''Starving Hackers:''' 286
−
* '''Full Members:'''  
+
* '''Full Members:''' 121
−
* '''Total Members:'''  
+
* '''Total Members:''' 407
−
* '''Quorum:'''
+
* '''Quorum:'''41
  
 
=== Review the PayPal and banking transactions ===
 
=== Review the PayPal and banking transactions ===
  
 
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
−
 
+
* Wasn't using the space enough
 
=== RT ===
 
=== RT ===
 +
* RT forwarding isn't working
 +
* Keep an eye on the info@ account
 +
** Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos)
  
 
=== New Business ===
 
=== New Business ===
 +
* Volunteer Authorizers
 +
** Michael to share current applications for authorizers with area hosts
 +
* Board event
 +
** 11 am on the 28th
  
 
=== Old Business ===
 
=== Old Business ===
 +
* Tool area host position
 +
** One application
 +
** Area hosts are game to be in charge of tools in their area
 +
** There still need to be general tools
 +
** Possibility of a committee
 +
*** We're open to that proposal
 +
*** Andrew may be working on a version of that proposal
 +
** Jennie to review proposals for tool area host committee and come up with a version
 +
* Bylaws
 +
** We need to give feedback, with goal of being ready to submit to the lawyers
 +
* Michael will ask buildout committee to give report for next week
 +
 +
===Old Todos===
 +
* Michael to ask area hosts for job descriptions for volunteer authorizers - Done
 +
* Michael to get area hosts to sign area host agreement
 +
** Ron signed, let's bug the rest of folks
 +
* Justin to announce volunteer authorizer positions are open for review - Done
 +
* Lyn to make and post fliers about volunteer authorizer - Done
 +
* Jennie to handle member points- 2 for Andrew, 1 for Dave, 1 for Jason
 +
** Done
 +
* Jennie will talk to Dan about removing Tardis from roof, saying that we will remove it, discuss rebuilding and installing a more durable version
 +
** Jennie contacted, no response yet
 +
* Justin to announce space buildout project management committee - Done
 +
* Justin will ask laser v2 vote organizers about financing options through vendor - asked Andrew
 +
* Brian will look into financing laser through Chase and through vendor
 +
**researched options, will check with bank
 +
* Brian to look at insurance options
 +
** Not yet
 +
 +
 +
===New Todos===
 +
* Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]
 +
* Jennie to review proposals for tool area host committee and come up with a version
 +
* All board members to bug area hosts to sign area host agreements (other than Ron)
 +
* Brian to research financing laser through Chase
 +
* Brian to look at other options for space insurance
 +
* Lyn sending reminder to not torrent copyrighted files
 +
* Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos)
 +
* Michael to share current applications for authorizers with area hosts
 +
* Michael will ask buildout committee to give report for next week
  
 
== Votes ==
 
== Votes ==

Latest revision as of 18:04, 22 August 2016


Board Meeting Minutes
<< Board Meeting Notes 2016-08-02 2016 Board Meetings Board Meeting Notes 2016-09-06 >>

Meeting Start:

Attendance

  • Board Members
    • Justin
    • Jennie
    • Lyn
    • Michael
    • Simon
    • Brian
  • Other Members
    • Tom
    • An
    • Doug

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • Check info@ inbox, since those emails are not making it to RT
  • New business
    • Authorizer Reviews
    • Board event
    • Moderation & communication
  • Old business
    • Tool area host position
    • Old Todos
      • Michael to ask area hosts for job descriptions for volunteer authorizers - Done
      • Michael to get area hosts to sign area host agreement
      • Justin to announce volunteer authorizer positions are open for review - Done
      • Lyn to make and post fliers about volunteer authorizer - Done
      • Jennie to handle member points- 2 for Andrew, 1 for Dave, 1 for Jason
      • Jennie will talk to Dan about removing Tardis from roof, saying that we will remove it, discuss rebuilding and installing a more durable version
      • Justin to announce space buildout project management committee - Done
      • Justin will ask laser v2 vote organizers about financing options through vendor
      • Brian will look into financing laser through Chase and through vendor - Done
      • Brian to look at insurance options

Minutes

Discussion on previous minutes

Consent Agenda

Committee Reports

Reports from Committees

Mail

  • DMCA from Comcast
    • Lyn sending reminder to not torrent copyrighted files
  • Insurance invoice - already taken care of

Financial Report

  • Chase Checking: $29,307.16
  • Chase Savings: $113,657.01
  • PEX: $9034.56
  • PayPal: $15,936.72

Membership Report

  • Starving Hackers: 286
  • Full Members: 121
  • Total Members: 407
  • Quorum:41

Review the PayPal and banking transactions

Member Leaving Reason Reports

  • Wasn't using the space enough

RT

  • RT forwarding isn't working
  • Keep an eye on the info@ account
    • Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos)

New Business

  • Volunteer Authorizers
    • Michael to share current applications for authorizers with area hosts
  • Board event
    • 11 am on the 28th

Old Business

  • Tool area host position
    • One application
    • Area hosts are game to be in charge of tools in their area
    • There still need to be general tools
    • Possibility of a committee
      • We're open to that proposal
      • Andrew may be working on a version of that proposal
    • Jennie to review proposals for tool area host committee and come up with a version
  • Bylaws
    • We need to give feedback, with goal of being ready to submit to the lawyers
  • Michael will ask buildout committee to give report for next week

Old Todos

  • Michael to ask area hosts for job descriptions for volunteer authorizers - Done
  • Michael to get area hosts to sign area host agreement
    • Ron signed, let's bug the rest of folks
  • Justin to announce volunteer authorizer positions are open for review - Done
  • Lyn to make and post fliers about volunteer authorizer - Done
  • Jennie to handle member points- 2 for Andrew, 1 for Dave, 1 for Jason
    • Done
  • Jennie will talk to Dan about removing Tardis from roof, saying that we will remove it, discuss rebuilding and installing a more durable version
    • Jennie contacted, no response yet
  • Justin to announce space buildout project management committee - Done
  • Justin will ask laser v2 vote organizers about financing options through vendor - asked Andrew
  • Brian will look into financing laser through Chase and through vendor
    • researched options, will check with bank
  • Brian to look at insurance options
    • Not yet


New Todos

  • Jennie to give Ray two member points for [July 14 https://rt.pumpingstationone.org/Ticket/Display.html?id=5139] & [July 20 https://rt.pumpingstationone.org/Ticket/Modify.html?id=5152]
  • Jennie to review proposals for tool area host committee and come up with a version
  • All board members to bug area hosts to sign area host agreements (other than Ron)
  • Brian to research financing laser through Chase
  • Brian to look at other options for space insurance
  • Lyn sending reminder to not torrent copyrighted files
  • Simon to forward reimbursement requests to Brian, take care of reactivation of Ashley Matriciano (via Juan Ramos)
  • Michael to share current applications for authorizers with area hosts
  • Michael will ask buildout committee to give report for next week

Votes

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