Board Meeting Notes 2016-11-01

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Justin
  • Lyn
  • Jennie
  • Ray
  • Simon
  • Brian
  • Michael

• Other Members
  • Erik W.

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
  • CNC / buildout budget
  • Board planning 2017
  • 2017 budget
  • Board goals for Q4
• Old business

Minutes

Discussion on previous minutes

• NA

Consent Agenda

• Minutes approved by verbal assent

Committee Reports

Reports from Committees

• Justin to followup with lawyers re:bylaws

Mail

• People's Gas, Quickbooks, City of Chicago -given to

Financial Report

• Chase Checking: $18,759.40
• Chase Savings: $105,668.59
• PEX: $15,231.86
• PayPal: $12,374.98

Membership Report

• Starving Hackers: 293
• Full Members: 129
• Total Members: 422
• Quorum: 43

Member Leaving Reason Reports

• Credit card issue - got resolved
• Not enough time, hasn't been here
• Too busy
• Lives too far away, heading towards SSH

RT

• https://rt.pumpingstationone.org/Ticket/Display.html?id=5515 Lyn requesting to redeem a member point
• https://rt.pumpingstationone.org/Ticket/Display.html?id=5581 Lyn requesting reimbursement
  • Justin to issue check
• https://rt.pumpingstationone.org/Ticket/Display.html?id=5508 Jason requesting member point
• https://rt.pumpingstationone.org/Ticket/Display.html?id=5578

• https://rt.pumpingstationone.org/Ticket/Display.html?id=5515
  • Michael to redeem Lyn's member point
• Simon to let members know they can email directors@

New Business

• Doorcode change
  • Old codes will expire January 1
  • New codes will go out December 1
  • Let people know that door codes will be changing this month
  • Simon to let people know that door codes will be changing
  • Ray to put a lock on the filing cabinet and share access
• CNC / buildout budget
  • Requested to put spending on hold until we have a full accounting of funds
  • To write a vote, we need to know what has been spent and what funds are needed
  • Jennie will create a rough draft of CNC budget extension boot
  • Area hosts ought to have a sense of their own running total of expenses
    • We ask hosts to
    • Encourage area hosts to commit to keeping track of
  • If buildout budget is spent, future spending should be individual votes
  • For the future

• • How can we encourage members
  • https://rt.pumpingstationone.org/Ticket/Display.html?id=5560
• Vote to name Aushra as official board

• Board planning 2017
  • Invite members to future meetings, especially if they are interested in being on the board

• 2017 budget
  • Will itemize more items for general administrative costs
  • Will run separate votes for each area budget

• Board goals
  • Goal to have new members agree to our policies on waiver and website
  • Working on implementing non-voting members concept (that is in bylaws)