Difference between revisions of "Board Meeting Notes 2016-12-06"
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== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
| − | ** | + | ** Justin |
| + | ** Jennie | ||
| + | ** Brian | ||
| + | ** Lyn | ||
| + | ** Michael | ||
| + | ** Ray | ||
| + | ** Simon | ||
* Other Members | * Other Members | ||
| − | ** | + | ** Adriana |
== Agenda == | == Agenda == | ||
| Line 37: | Line 43: | ||
=== Consent Agenda === | === Consent Agenda === | ||
| + | |||
| + | * Previous minutes are approved | ||
=== Committee Reports === | === Committee Reports === | ||
Reports from [[Committees]] | Reports from [[Committees]] | ||
| + | |||
| + | Expenses | ||
| + | * Some things have been spent against the tool cage budget and need a board vote approval | ||
| + | ** Socket set purchased by Ron for hot metals was billed to tool cage is only expenditure post tool cage dissolution | ||
| + | |||
| + | * Buildout committee | ||
| + | ** Vote funding expires the 31st | ||
| + | ** Plan to dissolve the committee in our first meeting of the new year | ||
| + | |||
| + | * Bylaws committee | ||
| + | ** Lawyers can't review anything until January | ||
=== Mail === | === Mail === | ||
| + | * Junk and Tony | ||
=== Financial Report === | === Financial Report === | ||
| − | * '''Chase Checking:''' | + | * '''Chase Checking:''' $102,236.29' |
| − | * '''Chase Savings:''' | + | * '''Chase Savings:''' $35,670.37 |
| − | * '''PEX:''' | + | * '''PEX:''' 9,608.62 |
| − | * '''PayPal:''' | + | * '''PayPal:''' 11,370.42 |
=== Membership Report === | === Membership Report === | ||
| − | * '''Starving Hackers:''' | + | * '''Starving Hackers:''' 311 |
| − | * '''Full Members:''' | + | * '''Full Members:''' 133 |
| − | * '''Total Members:''' | + | * '''Total Members:''' 444 |
| − | * '''Quorum:''' | + | * '''Quorum:''' 45 |
=== Review the PayPal and banking transactions === | === Review the PayPal and banking transactions === | ||
| + | * Gas, Comcast, Adobe, Waste Management, Comed, Rent, reimbursements | ||
=== Member Leaving Reason Reports === | === Member Leaving Reason Reports === | ||
| + | * | ||
=== RT === | === RT === | ||
| + | * Michael requests a member point [https://rt.pumpingstationone.org/Ticket/Display.html?id=5675] | ||
| + | ** Vote passes, Michael abstains | ||
| + | ** Jennie to grant member point to Michael | ||
=== New Business === | === New Business === | ||
| + | * Insurance broker | ||
| + | ** We have a new policy proposal for insurance | ||
| + | ** $3346 for annual insurance policy | ||
| + | ** $575 for liquor license | ||
| + | *** Votes pass unanimously to approve the policies and for Justin to sign and submit agreements as of Friday afternoon | ||
| + | * ADA assessment | ||
| + | ** Three quotes: | ||
| + | *** Individual architect quoted $1000 for a survey | ||
| + | *** $680 dollars for an assessment from a company that | ||
| + | *** LCM architects proposal is about three thousand | ||
| + | **** came recommended by a number of people | ||
| + | |||
| + | ** Ray will put funding for ADA assessment to a member vote | ||
| + | |||
| + | * Should this be a committee? | ||
| + | ** Possibly for implementation | ||
| + | |||
| + | * Membership audit / doorcode change | ||
| + | ** Simon will work on the audit, maybe with some help from Dave | ||
| + | |||
| + | * Closing out Q1 - Q3 books / receipt submissions | ||
| + | ** Ray will submit his outstanding receipts by tomorrow | ||
| + | |||
| + | * Administrative budget | ||
| + | ** Michael put together a draft of the administrative budget | ||
| + | ** [administrative draft https://wiki.pumpingstationone.org/2017_Administrative_Budget_Vote] | ||
| + | ** Large laser remaining budget - $2240.59 | ||
| + | ** Plasma cutter vote - $1804 (maybe?) | ||
| + | |||
| + | * Old business | ||
| + | ** IT systems group followup | ||
| + | *** Justin will email the list to get a group together working on systems | ||
| + | |||
| + | * School project building autonomous vehicles | ||
| + | ** Patrick has been working on this | ||
| + | ** Demo of autonomous technology will happen in Oakland | ||
| + | ** Requesting fiscal sponsorship | ||
| + | *** i.e. acting as an umbrella, processing donations and providing benefits to donors of nonprofit donations. | ||
| + | ** Board would need more information about the board and organization's responsibilities and liabilities | ||
| + | ** Why not form your own nonprofit organization? | ||
| + | *** Alignment of organizational goals, and starting up a nonprofit is overhead | ||
| + | * Membership management software | ||
| + | ** Gymmaster | ||
| + | *** Bring that to Daniel and Ray | ||
=== Old Business === | === Old Business === | ||
==== Old Todos ==== | ==== Old Todos ==== | ||
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5578 | * https://rt.pumpingstationone.org/Ticket/Display.html?id=5578 | ||
| − | ** Jennie to grant two points, Justin to transfer three points from Burton to Jason | + | ** Jennie to grant two points, Justin to transfer three points from Burton to Jason - Done |
| − | * Justin to text Dave re: IT systems | + | * Justin to text Dave re: IT systems - Done |
| − | ** Justin will email list to ask for volunteers for systems group after touching base with Dave | + | ** Justin will email list to ask for volunteers for systems group after touching base with Dave - still to do |
* https://rt.pumpingstationone.org/Ticket/Display.html?id=5508 Jason requesting member point | * https://rt.pumpingstationone.org/Ticket/Display.html?id=5508 Jason requesting member point | ||
** Simon sent email following up | ** Simon sent email following up | ||
== Votes == | == Votes == | ||
Latest revision as of 10:06, 20 December 2016
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2016-11-15 | 2016 Board Meetings | Board Meeting Notes 2016-12-20 >> |
Meeting Start:
Attendance
- Board Members
- Justin
- Jennie
- Brian
- Lyn
- Michael
- Ray
- Simon
- Other Members
- Adriana
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- Meeting with Insurance broker
- ADA assessment
- Membership audit / doorcode change
- Closing out Q1 - Q3 books / receipt submissions
- Old business
- IT systems group followup
Minutes
Discussion on previous minutes
Consent Agenda
- Previous minutes are approved
Committee Reports
Reports from Committees
Expenses
- Some things have been spent against the tool cage budget and need a board vote approval
- Socket set purchased by Ron for hot metals was billed to tool cage is only expenditure post tool cage dissolution
- Buildout committee
- Vote funding expires the 31st
- Plan to dissolve the committee in our first meeting of the new year
- Bylaws committee
- Lawyers can't review anything until January
- Junk and Tony
Financial Report
- Chase Checking: $102,236.29'
- Chase Savings: $35,670.37
- PEX: 9,608.62
- PayPal: 11,370.42
Membership Report
- Starving Hackers: 311
- Full Members: 133
- Total Members: 444
- Quorum: 45
Review the PayPal and banking transactions
- Gas, Comcast, Adobe, Waste Management, Comed, Rent, reimbursements
Member Leaving Reason Reports
RT
- Michael requests a member point [1]
- Vote passes, Michael abstains
- Jennie to grant member point to Michael
New Business
- Insurance broker
- We have a new policy proposal for insurance
- $3346 for annual insurance policy
- $575 for liquor license
- Votes pass unanimously to approve the policies and for Justin to sign and submit agreements as of Friday afternoon
- ADA assessment
- Three quotes:
- Individual architect quoted $1000 for a survey
- $680 dollars for an assessment from a company that
- LCM architects proposal is about three thousand
- came recommended by a number of people
- Three quotes:
- Ray will put funding for ADA assessment to a member vote
- Should this be a committee?
- Possibly for implementation
- Membership audit / doorcode change
- Simon will work on the audit, maybe with some help from Dave
- Closing out Q1 - Q3 books / receipt submissions
- Ray will submit his outstanding receipts by tomorrow
- Administrative budget
- Michael put together a draft of the administrative budget
- [administrative draft https://wiki.pumpingstationone.org/2017_Administrative_Budget_Vote]
- Large laser remaining budget - $2240.59
- Plasma cutter vote - $1804 (maybe?)
- Old business
- IT systems group followup
- Justin will email the list to get a group together working on systems
- IT systems group followup
- School project building autonomous vehicles
- Patrick has been working on this
- Demo of autonomous technology will happen in Oakland
- Requesting fiscal sponsorship
- i.e. acting as an umbrella, processing donations and providing benefits to donors of nonprofit donations.
- Board would need more information about the board and organization's responsibilities and liabilities
- Why not form your own nonprofit organization?
- Alignment of organizational goals, and starting up a nonprofit is overhead
- Membership management software
- Gymmaster
- Bring that to Daniel and Ray
- Gymmaster
Old Business
Old Todos
- https://rt.pumpingstationone.org/Ticket/Display.html?id=5578
- Jennie to grant two points, Justin to transfer three points from Burton to Jason - Done
- Justin to text Dave re: IT systems - Done
- Justin will email list to ask for volunteers for systems group after touching base with Dave - still to do
- https://rt.pumpingstationone.org/Ticket/Display.html?id=5508 Jason requesting member point
- Simon sent email following up