Board Meeting Notes 2016-12-20

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Jennie, Lyn, Ray, Michael, Brian, Justin

• Other Members

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place - done
• Consent Agenda - done
• Committee Reports - done
  • space expansion not here to report
  • bylaws waiting on attorneys (not expected until 2017 sometime)
• Read mail - done
• Financial/membership report
  • PayPal: $7,623.92
  • Chase Checking: $108,382.97
  • Chase Savings: $35,670.37
  • PEX: $6,521.86
  • Starving: 306, Total 435, Quorum: 43
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
  • Cold Metals Volunteer Authorizer
  • Tool Cage Budget
    • vote to determine who, if any, is the responsibly party for managing the Tool Cage budget, given that the area host position was abolished by the BoD
      • Brian's proposed options:
        • Tool Cage budget is suspended. No expenses or reimbursements can be authorized from this budget.
        • Tool Cage budget responsibility is given to the board in lieu (of any) future appointed, temporary Tool Cage host.
        • Tool Cage budget disbursed amongst all other hosted areas, in proportion to the size of each of those budgets.
• Old business
  • Doorcode change
    • Audit complete, ready for announcement email
  • Insurance
    • Theft exclusion
  • IT Group status?
  • Closed meeting

Minutes

Committee Reports

Reports from Committees

Financial Report

• Chase Checking: $108,382.97
• Chase Savings: $35,670.37
• PEX: $6,521.86
• PayPal:$7,623.92

Membership Report

• Starving Hackers: 306
• Full Members: 129
• Total Members: 435
• Quorum: 43

Member Leaving Reason Reports

• New child, relocation.
• Temporary cancellation---limited time to hack.
• Too much work, out of area.
• Physical ailments, recovery time needed.
• Brief hiatus due to work.
• Too much laser down-time.
• Restricted cash flow.
• New job far away.

RT

• Donation button missing on website
  • https://rt.pumpingstationone.org/Ticket/Display.html?id=5819
  • Ray to add donation button

• Burton wishes to return the 2 gifted points from Jason
  • https://rt.pumpingstationone.org/Ticket/Display.html?id=5775
  • Jennie to transfer

• Member point requests:
  • Member point for Jesse S.
    • https://rt.pumpingstationone.org/Ticket/Display.html?id=5782
  • Member point for Jim B.
    • https://rt.pumpingstationone.org/Ticket/Display.html?id=5599
  • Member point to Farkas
    • https://rt.pumpingstationone.org/Ticket/Display.html?id=5814
  • 2 Member points to Ashley M.
    • https://rt.pumpingstationone.org/Ticket/Display.html?id=5818
  • Member point to Shelly Lo.
    • https://rt.pumpingstationone.org/Ticket/Display.html?id=5821

• POINTS PASS - Jennie to grant

• https://rt.pumpingstationone.org/Ticket/Display.html?id=5822 - Shelly requesting to redeem a member point
• https://rt.pumpingstationone.org/Ticket/Display.html?id=5815 - Farkas wishes to redeem member point to upgrade to full member
• https://rt.pumpingstationone.org/Ticket/Display.html?id=5741 - Jason requesting to redeem a member point
  • Jennie to handle point redemptions

New Business

• Cold Metals Authorizer
  • JP removed as volunteer authorizer – Lyn to put up fliers for new cold metals authorizer

• Tool Cage Budget
  • Vote to determine who, if any, is the responsibly party for managing the Tool Cage budget, given that the area host position was abolished by the BoD
  • Ron of hot metals is delegated the position of interim tool cage area host for a period of 1 hour.

• SSH keys accidentally removed, Justin re-adding keys.

Old Business

• Doorcode change
  • Audit complete, ready for announcement email - Simon to send.

• Insurance - New insurance, working on compliance. - Brian

• IT system group status - Justin to recruit.