Difference between revisions of "Board Meeting Notes 2017-01-03"

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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
**
+
** Justin
 +
** Brian
 +
** Lyn
 +
** Jennie
 +
** Simon
 +
** Ray
  
 
* Other Members
 
* Other Members
−
**
+
** Andrew
  
 
== Agenda ==
 
== Agenda ==
Line 36: Line 41:
 
** Membership Audit followup
 
** Membership Audit followup
 
** Discussion of end of term feedback / retrospective  
 
** Discussion of end of term feedback / retrospective  
 +
** CNC volunteer authorizer inactive
 +
**
 
* Old business
 
* Old business
 
** Insurance, theft exclusion
 
** Insurance, theft exclusion
Line 42: Line 49:
  
 
=== Discussion on previous minutes ===
 
=== Discussion on previous minutes ===
 +
* N/A
  
 
=== Consent Agenda ===
 
=== Consent Agenda ===
 +
* Previous meeting minutes approved
  
 
=== Committee Reports ===
 
=== Committee Reports ===
Line 49: Line 58:
 
Reports from [[Committees]]
 
Reports from [[Committees]]
  
 +
* Bylaws committee
 +
** Waiting on feedback from lawyers
 +
 +
* Buildout committee
 +
** Budget approval has expired
 +
** Vote to dissolve committee passes unanimously
 
=== Mail ===
 
=== Mail ===
  
Line 59: Line 74:
 
=== Membership Report ===
 
=== Membership Report ===
 
* '''Starving Hackers: 303'''  
 
* '''Starving Hackers: 303'''  
−
* '''Full Members: 128'''  
+
* '''Full Members: 129''  
−
* '''Total Members: 431'''  
+
* '''Total Members: 432'''  
 
* '''Quorum: 43'''
 
* '''Quorum: 43'''
  
 
=== Review the PayPal and banking transactions ===
 
=== Review the PayPal and banking transactions ===
 +
* Reimbursed Ken for overpaying membership fees
 +
* Reimbursements
  
 
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
 +
* Not enough time, would like to have a single day membership
 +
* Coming back soon
 +
* Will be back after semester
  
 
=== RT ===
 
=== RT ===
−
 
+
* [[https://rt.pumpingstationone.org/Ticket/Display.html?id=5887 | Request for reimbursement by Shellie]] Justin will write her a check
 +
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=5825 #5825] Ray Doeksen to reimburse money@ for $138.03
 +
** Ray will justify his expenses or present his receipts tonight.
 +
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=5856 #5856] Burton requesting points for Ken (and spending authority/PEX, and an assistant)
 +
** Requests we a) recognize Ken's work with member points, b) Pex card, c) volunteer work
 +
** If we were to give him a pex card, it would have to be under another area host, or we'd need a vote to devote some budget to his card
 +
** The kind of electrical work that he's been doing was under buildout, in general it would likely go under general area budget
 +
** Let's gather the information about what kind of budget he might need, aim to have a board vote to create the position
 +
** Jennie will reach out to Ken and respond to Burton
 +
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=5859 #5859] Trygve requesting point(s).
 +
** Trygve granted two points by unanimous votes
 +
* [https://rt.pumpingstationone.org/Ticket/Display.html?id=5874 #5874] Andrew requesting discussion on security cameras.
 +
** What's the status of the security cameras?
 +
** We don't have a current policy about cameras in general
 +
** Our current insurance policy does not cover against theft (though the board is working on that)
 +
** Andrew will install
 
=== New Business ===
 
=== New Business ===
−
 
+
* Disposed of printer issue.
 +
** Should this be referred to the formal process (board plus one)
 +
** Should we issue a statement addressing this?
 +
** Area host frustration is that people did not come forward to say
 +
** In process of moving CNC area, people thought the printer was broken and so put it out in the alley
 +
* Update hosted areas. Proposed map https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view?usp=sharing
 +
** Current map as of September 2016: [[https://wiki.pumpingstationone.org/File:Hosted_area_map_interim.jpg]]
 +
*** Change would remove the tool cage area
 +
*** Proposed map doesn't include moved location of small metals, but does include the new woodshop location
 +
*** Let's vote at the next meeting on a map with the new small metals location included
 +
* Membership Audit followup
 +
* Discussion of end of term feedback / retrospective
 +
** Simon will send out survey info
 +
* CNC volunteer authorizer
 
=== Old Business ===
 
=== Old Business ===
 +
* Insurance, theft exclusion
 +
** Justin will follow up
  
 
== Votes ==
 
== Votes ==

Revision as of 02:06, 4 January 2017


Board Meeting Minutes
<< Board Meeting Notes 2016-12-20 2017 Board Meetings Board Meeting Notes 2017-01-17 >>

Meeting Start:

Attendance

  • Board Members
    • Justin
    • Brian
    • Lyn
    • Jennie
    • Simon
    • Ray
  • Other Members
    • Andrew

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
    • #5825 Ray Doeksen to reimburse money@ for $138.03
    • #5856 Burton requesting points for Ken (and spending authority/PEX, and an assistant)
    • #5859 Trygve requesting point(s).
    • #5874 Andrew requesting discussion on security cameras.
  • New business
  • Old business
    • Insurance, theft exclusion

Minutes

Discussion on previous minutes

  • N/A

Consent Agenda

  • Previous meeting minutes approved

Committee Reports

Reports from Committees

  • Bylaws committee
    • Waiting on feedback from lawyers
  • Buildout committee
    • Budget approval has expired
    • Vote to dissolve committee passes unanimously

Mail

Financial Report

  • Chase Checking: $88,268.22
  • Chase Savings: $35,671.54
  • PEX: $14,461.22
  • PayPal: $17,233.00

Membership Report

  • Starving Hackers: 303
  • 'Full Members: 129
  • Total Members: 432
  • Quorum: 43

Review the PayPal and banking transactions

  • Reimbursed Ken for overpaying membership fees
  • Reimbursements

Member Leaving Reason Reports

  • Not enough time, would like to have a single day membership
  • Coming back soon
  • Will be back after semester

RT

  • [| Request for reimbursement by Shellie] Justin will write her a check
  • #5825 Ray Doeksen to reimburse money@ for $138.03
    • Ray will justify his expenses or present his receipts tonight.
  • #5856 Burton requesting points for Ken (and spending authority/PEX, and an assistant)
    • Requests we a) recognize Ken's work with member points, b) Pex card, c) volunteer work
    • If we were to give him a pex card, it would have to be under another area host, or we'd need a vote to devote some budget to his card
    • The kind of electrical work that he's been doing was under buildout, in general it would likely go under general area budget
    • Let's gather the information about what kind of budget he might need, aim to have a board vote to create the position
    • Jennie will reach out to Ken and respond to Burton
  • #5859 Trygve requesting point(s).
    • Trygve granted two points by unanimous votes
  • #5874 Andrew requesting discussion on security cameras.
    • What's the status of the security cameras?
    • We don't have a current policy about cameras in general
    • Our current insurance policy does not cover against theft (though the board is working on that)
    • Andrew will install

New Business

  • Disposed of printer issue.
    • Should this be referred to the formal process (board plus one)
    • Should we issue a statement addressing this?
    • Area host frustration is that people did not come forward to say
    • In process of moving CNC area, people thought the printer was broken and so put it out in the alley
  • Update hosted areas. Proposed map https://drive.google.com/a/pumpingstationone.org/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view?usp=sharing
    • Current map as of September 2016: [[2]]
      • Change would remove the tool cage area
      • Proposed map doesn't include moved location of small metals, but does include the new woodshop location
      • Let's vote at the next meeting on a map with the new small metals location included
  • Membership Audit followup
  • Discussion of end of term feedback / retrospective
    • Simon will send out survey info
  • CNC volunteer authorizer

Old Business

  • Insurance, theft exclusion
    • Justin will follow up

Votes

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