Difference between revisions of "Board Meeting Notes 2017-03-08"

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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
**
+
** Andrew
 +
** Carl
 +
** Simon
 +
** Ed
 +
** Jennie
 +
** Jonathan
  
 
* Other Members
 
* Other Members
Line 20: Line 25:
 
** Approve previous minutes
 
** Approve previous minutes
 
** Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
 
** Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
−
** Approve one member point for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
+
** Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
−
** Approve one member point for Steve for orientation
+
[[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]]
−
** [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]]
+
** Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]]
 +
** Approve a member point for Jesse  [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]]
 +
 
 
* Committee Reports
 
* Committee Reports
 
* Read mail
 
* Read mail
Line 29: Line 36:
 
* Member leaving reason reports
 
* Member leaving reason reports
 
* Check RT queue
 
* Check RT queue
−
* Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
 
−
* Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
 
−
* Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
 
 
* New business
 
* New business
 
** CNC Area Host Applications
 
** CNC Area Host Applications
 +
** Ken & Lyn membership
 +
** Member concerns
 +
** new main shop floorplan / kitchen expansion
 +
 +
** next meeting date (recurring?)
 +
** New member guidance / onboarding committee
 +
** sharing special projects docs
 +
** using the task list in google sheets to offload all initial board tasks into consent agenda
 +
** process for following up on a complaint, questions to ask / info to gather, where to store info
 +
** the member site and whether we need to or how to switch systems
 +
** copyrighted materials
 +
** get Andrew bank access
 +
*** Brian and Simon to work on getting Andrew bank access. Are we changing banks?
 +
**Treasury items
 +
*** Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
 +
***Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
 +
*** Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
 +
** Tidy space and disposal
 
* Old business
 
* Old business
 +
** follow up on insurance changes
 +
*** Jennie will talk to Karen tomorrow
 +
** follow up on lawyers for bylaws revision
  
 
== Minutes ==
 
== Minutes ==
Line 43: Line 68:
 
* Approve previous minutes
 
* Approve previous minutes
 
* Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
 
* Approve one member point for Will for game night [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6228 RT 6228]]
−
* Approve one member point for Ray for laser authorization [https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
+
* Approve two member points for Ray for laser authorization [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6211 RT 6211]]
 +
[[https://rt.pumpingstationone.org/Ticket/Display.html?id=6271 RT 6271]]
 +
* Approve one member point for Steve for orientation [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6253 RT 6253]]
 +
* Approve a member point for Jesse  [[https://rt.pumpingstationone.org/Ticket/Display.html?id=6268 6268]]
 +
 
 +
** Consent Agenda passes unanimously
  
  
Line 49: Line 79:
  
 
Reports from [[Committees]]
 
Reports from [[Committees]]
 +
 +
* DRC committee
 +
* Bylaws committee checkin
  
 
=== Mail ===
 
=== Mail ===
  
 
=== Financial Report ===
 
=== Financial Report ===
−
* '''Chase Checking:'''  
+
* '''Chase Checking: $94,773.86'''  
−
* '''Chase Savings:'''  
+
* '''Chase Savings: $35,673.87'''  
−
* '''PEX:'''  
+
* '''PEX: $6,615.17 ( $10,000 transfer to checking is in progress )'''  
−
* '''PayPal:'''  
+
* '''PayPal: $10,271.13'''  
  
 
=== Membership Report ===
 
=== Membership Report ===
−
* '''Starving Hackers:'''  
+
* '''Starving Hackers: 302'''  
−
* '''Full Members:'''  
+
* '''Full Members: 131'''  
−
* '''Total Members:'''  
+
* '''Total Members: 433'''  
−
* '''Quorum:'''
+
* '''Quorum: 44'''
  
 
=== Review the PayPal and banking transactions ===
 
=== Review the PayPal and banking transactions ===
Line 71: Line 104:
  
 
=== New Business ===
 
=== New Business ===
 +
 +
==== Tracking Board Tasks ====
 +
* [[https://docs.google.com/spreadsheets/d/1s_OU-Tv6DaGfzqpRdVyodrFOwidvMhsNWiL-0ScXHiE/edit#gid=0 2017 Board meeting task lists]]
 +
** To track recurring tasks owned by the board of directors
 +
* [[https://drive.google.com/drive/u/1/folders/0B2uz936ed_AzOHMtbnRVQ2x4Nms Special Project Folder]]
 +
* For adding members to the google group, maybe just reply to the directors-only list when they are done.
 +
 +
====CNC Area Host Applications====
 +
* Vote to appoint Matt Keith as CNC area host passes
 +
* Vote to appoint Skylar as CNC Authorizer passes
 +
 +
====Party planner and space ops positions====
 +
** Creating a position to handle
 +
** Vote to create a Space Ops Area Host passes with full membership
 +
** Vote to name Ken as Space Ops Area Host passes
 +
* Vote to award Party Planner position a full member passes
 +
 +
====new main shop floorplan / kitchen expansion====
 +
* There is discussion by the kitchen area host and interested parties about moving the map
 +
* The board is in charge of determining where hosted areas are per [[Area_Hosts_and_Volunteer_Positions_Policy]]
 +
* [[https://wiki.pumpingstationone.org/images/Hosted_area_map_interim.jpg Interim Area Map]] is the current approved area map
 +
* [[https://drive.google.com/open?id=0Bwr1Vyj8aFpEbFZ2R2ltanduRVE Small Metals Map]]
 +
* Skilton's draft map: [[https://drive.google.com/file/d/0BxCkhnR2ZsJHaW9JUnVMUEpFSEU/view proposed area map 1/2017]]
 +
** Small metals is not in the place that is marked on this (or any) map
 +
* Lockers and scaffolding in/next to small metals needs to move to general area
 +
* Proposed: approve an updated draft map with small metals added where it currently sits in reality
 +
** Andrew will talk to Skilton to get the original map file and update the area map for a board vote.
 +
 +
====Member concerns====
 +
...were discussed in a closed meeting
  
 
=== Old Business ===
 
=== Old Business ===
 +
** follow up on insurance changes
 +
*** Jennie will talk to Karen tomorrow
 +
** follow up on lawyers for bylaws revision
  
 
== Votes ==
 
== Votes ==

Latest revision as of 03:33, 9 March 2017


Board Meeting Minutes
<< Board Meeting Notes 2017-02-21 2017 Board Meetings Board Meeting Notes 2017-03-21 >>

Meeting Start:

Attendance

  • Board Members
    • Andrew
    • Carl
    • Simon
    • Ed
    • Jennie
    • Jonathan
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
    • Approve previous minutes
    • Approve one member point for Will for game night [RT 6228]
    • Approve two member points for Ray for laser authorization [RT 6211]

[RT 6271]

    • Approve one member point for Steve for orientation [RT 6253]
    • Approve a member point for Jesse [6268]
  • Committee Reports
  • Read mail
  • Financial/membership report
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check RT queue
  • New business
    • CNC Area Host Applications
    • Ken & Lyn membership
    • Member concerns
    • new main shop floorplan / kitchen expansion
    • next meeting date (recurring?)
    • New member guidance / onboarding committee
    • sharing special projects docs
    • using the task list in google sheets to offload all initial board tasks into consent agenda
    • process for following up on a complaint, questions to ask / info to gather, where to store info
    • the member site and whether we need to or how to switch systems
    • copyrighted materials
    • get Andrew bank access
      • Brian and Simon to work on getting Andrew bank access. Are we changing banks?
    • Treasury items
      • Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
      • Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
      • Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
    • Tidy space and disposal
  • Old business
    • follow up on insurance changes
      • Jennie will talk to Karen tomorrow
    • follow up on lawyers for bylaws revision

Minutes

Discussion on previous minutes

Consent Agenda

  • Approve previous minutes
  • Approve one member point for Will for game night [RT 6228]
  • Approve two member points for Ray for laser authorization [RT 6211]

[RT 6271]

  • Approve one member point for Steve for orientation [RT 6253]
  • Approve a member point for Jesse [6268]
    • Consent Agenda passes unanimously


Committee Reports

Reports from Committees

  • DRC committee
  • Bylaws committee checkin

Mail

Financial Report

  • Chase Checking: $94,773.86
  • Chase Savings: $35,673.87
  • PEX: $6,615.17 ( $10,000 transfer to checking is in progress )
  • PayPal: $10,271.13

Membership Report

  • Starving Hackers: 302
  • Full Members: 131
  • Total Members: 433
  • Quorum: 44

Review the PayPal and banking transactions

Member Leaving Reason Reports

RT

New Business

Tracking Board Tasks

CNC Area Host Applications

  • Vote to appoint Matt Keith as CNC area host passes
  • Vote to appoint Skylar as CNC Authorizer passes

Party planner and space ops positions

    • Creating a position to handle
    • Vote to create a Space Ops Area Host passes with full membership
    • Vote to name Ken as Space Ops Area Host passes
  • Vote to award Party Planner position a full member passes

new main shop floorplan / kitchen expansion

  • There is discussion by the kitchen area host and interested parties about moving the map
  • The board is in charge of determining where hosted areas are per Area_Hosts_and_Volunteer_Positions_Policy
  • [Interim Area Map] is the current approved area map
  • [Small Metals Map]
  • Skilton's draft map: [proposed area map 1/2017]
    • Small metals is not in the place that is marked on this (or any) map
  • Lockers and scaffolding in/next to small metals needs to move to general area
  • Proposed: approve an updated draft map with small metals added where it currently sits in reality
    • Andrew will talk to Skilton to get the original map file and update the area map for a board vote.

Member concerns

...were discussed in a closed meeting

Old Business

    • follow up on insurance changes
      • Jennie will talk to Karen tomorrow
    • follow up on lawyers for bylaws revision

Votes

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