Board Meeting Notes 2017-03-08

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Andrew
  • Carl
  • Simon
  • Ed
  • Jennie
  • Jonathan

• Other Members

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
  • Approve previous minutes
  • Approve one member point for Will for game night [RT 6228]
  • Approve two member points for Ray for laser authorization [RT 6211]

[RT 6271]

• • Approve one member point for Steve for orientation [RT 6253]
  • Approve a member point for Jesse [6268]

• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
  • CNC Area Host Applications
  • Ken & Lyn membership
  • Member concerns
  • new main shop floorplan / kitchen expansion

• • next meeting date (recurring?)
  • New member guidance / onboarding committee
  • sharing special projects docs
  • using the task list in google sheets to offload all initial board tasks into consent agenda
  • process for following up on a complaint, questions to ask / info to gather, where to store info
  • the member site and whether we need to or how to switch systems
  • copyrighted materials
  • get Andrew bank access
    • Simon
  • Treasury items
    • Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
    • Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
    • Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
  • Tidy space and disposal

• Old business
  • follow up on insurance changes
    • Jennie will talk to Karen tomorrow
  • follow up on lawyers for bylaws revision

Minutes

Consent Agenda

• Approve previous minutes
• Approve one member point for Will for game night [RT 6228]
• Approve two member points for Ray for laser authorization [RT 6211]

[RT 6271]

• Approve one member point for Steve for orientation [RT 6253]
• Approve a member point for Jesse [6268]

• • Consent Agenda passes unanimously

Committee Reports

Reports from Committees

• DRC committee
• Bylaws committee checkin

Financial Report

• Chase Checking: $94,773.86
• Chase Savings: $35,673.87
• PEX: $6,615.17 ( $10,000 transfer to checking is in progress )
• PayPal: $10,271.13

Membership Report

• Starving Hackers: 302
• Full Members: 131
• Total Members: 433
• Quorum: 44

New Business

Tracking Board Tasks

• [2017 Board meeting task lists]
  • To track recurring tasks owned by the board of directors
• [Special Project Folder]
• For adding members to the google group, maybe just reply to the directors-only list when they are done.

CNC Area Host Applications

• Vote to appoint Matt Keith as CNC area host passes
• Vote to appoint Skylar as CNC Authorizer passes

=

• Party planner and space ops positions
  • Creating a position to handle
  • Vote to create a Space Ops Area Host passes with full membership
  • Vote to name Ken as Space Ops Area Host passes
• Vote to award Party Planner position a full member passes

• • new main shop floorplan / kitchen expansion

[Interim Area Map] [proposed area map 1/2017]

• • Member concerns

• • next meeting date (recurring?)
  • New member guidance / onboarding committee
  • sharing special projects docs
  • using the task list in google sheets to offload all initial board tasks into consent agenda
  • process for following up on a complaint, questions to ask / info to gather, where to store info
  • the member site and whether we need to or how to switch systems
  • copyrighted materials
  • get Andrew bank access
    • Simon
  • Treasury items
    • Amazon Business account and use of the role@ email accounts: Dean, Aushra and Shellie are still not setup on Amazon Business (which requires logging into the role email at least once).
    • Aushra still needs to reimburse PS1 for accidental PEX charges before I can close the 2016 books and get it in front of our accountant to process our taxes.
    • Eric Beauchamp needs to RT/justify/receipt one outstanding expense before closing 2016 books.
  • Tidy space and disposal