Difference between revisions of "Board Meeting Notes 2017-10-03"
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| Line 6: | Line 6: | ||
Meeting Start: | Meeting Start: | ||
| − | 7: | + | 7:20PM |
== Attendance == | == Attendance == | ||
* Board Members | * Board Members | ||
** Brian | ** Brian | ||
| + | ** Andrew | ||
| + | ** Ray | ||
| + | ** Carl | ||
| + | ** Ed | ||
| + | ** Simon | ||
| + | ** Jennie | ||
* Other Members | * Other Members | ||
| Line 29: | Line 35: | ||
** Standardizing trash cans | ** Standardizing trash cans | ||
** Signage | ** Signage | ||
| − | ** Generate list of members that discontinued membership so that general area | + | ** Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access |
** Remote access to desktops | ** Remote access to desktops | ||
** Glow in the dark Signage next to lights | ** Glow in the dark Signage next to lights | ||
| Line 39: | Line 45: | ||
** Invite Madeline to next board meeting | ** Invite Madeline to next board meeting | ||
** Matt Keith wants to be an authorizer | ** Matt Keith wants to be an authorizer | ||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
** Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability | ** Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability | ||
** Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT) | ** Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT) | ||
| Line 53: | Line 51: | ||
== Minutes == | == Minutes == | ||
| − | |||
| − | |||
=== Consent Agenda === | === Consent Agenda === | ||
| − | + | * Vote: approve previous meeting minutes passes | |
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
=== Financial Report === | === Financial Report === | ||
| Line 75: | Line 66: | ||
* '''Total Members: 480''' | * '''Total Members: 480''' | ||
* '''Quorum: 47''' | * '''Quorum: 47''' | ||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
| − | |||
=== New Business === | === New Business === | ||
| − | * | + | * Discourse for communications |
| − | * | + | ** Discourse - we will build an instance that builds off LDAP. |
| − | * | + | * Matt Keith wants to be a CNC authorizer |
| − | * | + | ** We’ll open up a call for CNC authorizers. Matt can apply. |
| − | * | + | * Open House Todos |
| − | * | + | ** Done: Insurance certificate has been sent over, we’re approved by OHC. |
| − | * | + | ** Emergency Lighting |
| − | * | + | *** Todo: Get quote from electrician for emergency lighting and lots of other things too. |
| − | * | + | *** Proposed: authorize the board of directors to spend up to $1500 on electrical work. |
| − | * | + | ****Vote passes unanimously |
| − | * | + | ** Todo: mark out fire lanes in second half of building |
| − | * | + | * Vote proposal: spend up to $500 on safety equipment |
| − | * | + | ** Vote passes |
| − | * | + | * Lawyer update: |
| + | ** Review of liability issues is nearly done: | ||
| + | *** Draft waiver in near complete stages, | ||
| + | *** authorization/canvas, | ||
| + | *** Loaned tool considerations | ||
| + | *** We are ready to start shopping for insurance. | ||
| + | **** Andrew is making initial inquiries with insurers. | ||
| + | **** If you have suggestions for insurance companies, let Andrew know. | ||
| + | ***** Questions about supervision and project approval | ||
| + | ** Still to do: | ||
| + | *** We need to review Alcohol policy review | ||
| + | *** Waiting on minor policy review from lawyer | ||
| + | *** In the future lawyer will work on bylaws, but that is predicated on other work completion. | ||
| + | ** Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. | ||
| + | *** Vote passes. | ||
| + | * Alcohol insurance is due for renewal. | ||
| + | ** Proposed: renew alcohol policy | ||
| + | *** Vote passes. | ||
| + | * Hiring an employee | ||
| + | ** What are the issues that this would solve? Brainstorm and discuss next meeting. | ||
| + | * Additional board meeting / retreat? | ||
| + | ** Opportunity to brainstorm and do long-term planning. | ||
| + | ** October 12 evening planned | ||
| + | *vote to remove space ops position | ||
| + | ** Passes | ||
=== Old Business === | === Old Business === | ||
== Votes == | == Votes == | ||
| − | * | + | *** Proposed: authorize the board of directors to spend up to $1500 on electrical work. |
| − | * | + | ****Vote passes unanimously |
| + | * Vote proposal: spend up to $500 on safety equipment | ||
| + | ** Vote passes | ||
| + | ** Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. | ||
| + | *** Vote passes. | ||
| + | ** Proposed: renew alcohol policy | ||
| + | *** Vote passes. | ||
| + | *vote to remove space ops position | ||
| + | ** Passes | ||
| + | |||
| + | Meeting closes 8:02 | ||
Revision as of 01:24, 4 October 2017
| Board Meeting Minutes | ||
|---|---|---|
| << Board Meeting Notes 2017-09-19 | 2017 Board Meetings | Board Meeting Notes 2017-10-17 >> |
Meeting Start: 7:20PM
Attendance
- Board Members
- Brian
- Andrew
- Ray
- Carl
- Ed
- Simon
- Jennie
- Other Members
Agenda
- Check talk page for board meeting notes, see if any discussion on the agenda took place
- Consent Agenda
- Committee Reports
- Read mail
- Financial/membership report
- Review the PayPal and banking transactions
- Member leaving reason reports
- Check RT queue
- New business
- hiring a space manager
- Standardizing trash cans
- Signage
- Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
- Remote access to desktops
- Glow in the dark Signage next to lights
- Mark out fire lanes in second half of building and by breaker box
- Get emergency lighting done
- Clearly marked Wut zones
- Corkboard
- Scholarship improvement
- Invite Madeline to next board meeting
- Matt Keith wants to be an authorizer
- Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
- Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)
- Old business
Minutes
Consent Agenda
- Vote: approve previous meeting minutes passes
Financial Report
- Chase Checking: $66,941.26
- Chase Savings: $85,688.20
- PEX: $11,800.91
- PayPal: $10,760.84
Membership Report
- Starving Hackers: 341
- Full Members: 139
- Total Members: 480
- Quorum: 47
New Business
- Discourse for communications
- Discourse - we will build an instance that builds off LDAP.
- Matt Keith wants to be a CNC authorizer
- We’ll open up a call for CNC authorizers. Matt can apply.
- Open House Todos
- Done: Insurance certificate has been sent over, we’re approved by OHC.
- Emergency Lighting
- Todo: Get quote from electrician for emergency lighting and lots of other things too.
- Proposed: authorize the board of directors to spend up to $1500 on electrical work.
- Vote passes unanimously
- Todo: mark out fire lanes in second half of building
- Vote proposal: spend up to $500 on safety equipment
- Vote passes
- Lawyer update:
- Review of liability issues is nearly done:
- Draft waiver in near complete stages,
- authorization/canvas,
- Loaned tool considerations
- We are ready to start shopping for insurance.
- Andrew is making initial inquiries with insurers.
- If you have suggestions for insurance companies, let Andrew know.
- Questions about supervision and project approval
- Still to do:
- We need to review Alcohol policy review
- Waiting on minor policy review from lawyer
- In the future lawyer will work on bylaws, but that is predicated on other work completion.
- Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
- Vote passes.
- Review of liability issues is nearly done:
- Alcohol insurance is due for renewal.
- Proposed: renew alcohol policy
- Vote passes.
- Proposed: renew alcohol policy
- Hiring an employee
- What are the issues that this would solve? Brainstorm and discuss next meeting.
- Additional board meeting / retreat?
- Opportunity to brainstorm and do long-term planning.
- October 12 evening planned
- vote to remove space ops position
- Passes
Old Business
Votes
- Proposed: authorize the board of directors to spend up to $1500 on electrical work.
- Vote passes unanimously
- Proposed: authorize the board of directors to spend up to $1500 on electrical work.
- Vote proposal: spend up to $500 on safety equipment
- Vote passes
- Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
- Vote passes.
- Proposed: renew alcohol policy
- Vote passes.
- vote to remove space ops position
- Passes
Meeting closes 8:02