Board Meeting Notes 2017-10-03

Board Meeting Minutes
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Meeting Start: 7:20PM

Attendance

• Board Members
  • Brian
  • Andrew
  • Ray
  • Carl
  • Ed
  • Simon
  • Jennie

• Other Members

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
  • hiring a space manager
  • Standardizing trash cans
  • Signage
  • Generate list of members that discontinued membership so that general area host can more efficiently manage storage and Google group access
  • Remote access to desktops
  • Glow in the dark Signage next to lights
  • Mark out fire lanes in second half of building and by breaker box
  • Get emergency lighting done
  • Clearly marked Wut zones
  • Corkboard
  • Scholarship improvement
  • Invite Madeline to next board meeting
  • Matt Keith wants to be an authorizer
  • Area hosts need clearly marked signs w/their PS1 contact info ... for communication and accountability
  • Several things in the above list would be facilitated by some attempt at a new "member site/member database" and I'd like to prototype that on a locally hosted server if possible. (specifically canvas, discontinued members, scholarship, RT)

• Old business

Minutes

Consent Agenda

• Vote: approve previous meeting minutes passes

Financial Report

• Chase Checking: $66,941.26
• Chase Savings: $85,688.20
• PEX: $11,800.91
• PayPal: $10,760.84

Membership Report

• Starving Hackers: 341
• Full Members: 139
• Total Members: 480
• Quorum: 47

New Business

• Discourse for communications
  • Discourse - we will build an instance that builds off LDAP.
• Matt Keith wants to be a CNC authorizer
  • We’ll open up a call for CNC authorizers. Matt can apply.
• Open House Todos
  • Done: Insurance certificate has been sent over, we’re approved by OHC.
  • Emergency Lighting
    • Todo: Get quote from electrician for emergency lighting and lots of other things too.
    • Proposed: authorize the board of directors to spend up to $1500 on electrical work for emergency lighting installation. Vote of Directors
      • Vote passes unanimously
  • Todo: mark out fire lanes in second half of building
    • Vote proposal: spend up to $500 on safety equipment (fire lane marking tape) Vote of Directors
      • Vote passes
• Lawyer update:
  • Review of liability issues is nearly done:
    • Draft waiver in near complete stages,
    • authorization/canvas,
    • Loaned tool considerations
    • We are ready to start shopping for insurance.
      • Andrew is making initial inquiries with insurers.
      • If you have suggestions for insurance companies, let Andrew know.
        • Questions about supervision and project approval
  • Still to do:
    • We need to review Alcohol policy review
    • Waiting on minor policy review from lawyer
    • In the future lawyer will work on bylaws, but that is predicated on other work completion.
  • Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues. Vote of Directors
    • Vote passes.
• Alcohol insurance is due for renewal.
  • Proposed: renew alcohol policy
    • Vote passes.
• Hiring an employee
  • What are the issues that this would solve? Brainstorm and discuss next meeting.
• Additional board meeting / retreat?
  • Opportunity to brainstorm and do long-term planning.
  • October 12 evening planned
• vote to remove space ops position
  • Passes

Votes

Vote of Directors

• Proposed: authorize the board of directors to spend up to $1500 on electrical work.
  • Vote passes unanimously
• Vote proposal: spend up to $500 on safety equipment
  • Vote passes
• Vote proposal: authorize the board to spend up to $3000 more on legal fees to complete the liability review and connected issues.
  • Vote passes.
• Proposed: renew alcohol policy
  • Vote passes.
• vote to remove space ops position
  • Passes

Meeting closes 8:02