Board Meeting Notes 2017-12-05

Board Meeting Minutes
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Meeting Start: 7:17

Attendance

• Board Members
  • Ray
  • Ed
  • Simon
  • Jonathan
  • Andrew
  • Brian

• Other Members
  • Ron O.
  • Adam
  • Brady
  • Sam
  • David

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Member leaving reason reports
• Check RT queue
• New business
• Old business

Minutes

Discussion on previous minutes

• Board approves meeting notes from 11/21/17

Committee Reports

Reports from Committees

Insurance Working Group Update

• Insurance is renewed for at least three months
• Working on a new insurance policy
• Phone meeting with new potential agent tomorrow night
  • Refining coverage amount, questions about who is covered.

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal: $10,920.41

Membership Report

• Starving Hackers: 366
• Full Members: 136
• Total Members: 502
• Quorum: 46

RT

• Move David into volunteer authorizer position - https://rt.pumpingstationone.org/Ticket/Display.html?id=7861 - Andrew will handle
  • Board votes to make David Earl the new shopbot authorizer -
• Donation form for Grizzly https://rt.pumpingstationone.org/Ticket/Display.html?id=7814 - Andrew and Brian to confer
• Gift membership request https://rt.pumpingstationone.org/Ticket/Display.html?id=7860 -

Member Points

• Arturo for game night 11/8/17 https://rt.pumpingstationone.org/Ticket/Display.html?id=7813 -
• Skilton (2 points) and Ron O for compressed air lines. (Michael requesting donation to the scholarship fund.) https://rt.pumpingstationone.org/Ticket/Display.html?id=7848 -
• Farkas orientation 11/26 https://rt.pumpingstationone.org/Ticket/Display.html?id=7858
  • Farkas member point expenditure request: https://rt.pumpingstationone.org/Ticket/Display.html?id=7859

New Business

Area hosts:

• Consider adding a second area host to areas that require more work than one person.
• Could there be some division of labor in the area host, create sub-area hosts?
• Or create second, equal level
• Might want to limit the number of people who are in charge of the budget
  • Treasurer would prefer to have only one person in charge of spending
  • Talk to current area hosts who might be good candidates

Area host spending documentation:

• Need to get more documentation from the Amazon business account
• Chase credit card elements are not showing up in Quickbooks. Brian speaking to Chase.

Budget planning for 2018:

• Treasurer would like us to write a 10% allowance into the budget / discretionary funds for administrative

Pick and Place: