Difference between revisions of "Board Meeting Notes 2019-05-21"

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{{Board Meeting Notes
 
{{Board Meeting Notes
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| Previous YYYY-MM-DD=2019-04-16
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| Previous YYYY-MM-DD=2019-05-07
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| Next YYYY-MM-DD=2019-05-21
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| Next YYYY-MM-DD=2019-06-04
 
| YYYY=2019
 
| YYYY=2019
 
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== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
−
 
+
**Andrew Camardella
 +
**Alisha Ciardi
 +
**Jennie P.
 +
**Andrew Sowa
 +
**Sky Nova
 +
**Alex Berkowitz
 +
**Molly Adamski
 +
**Mark Creasy
 
* Other Members
 
* Other Members
  
Line 19: Line 26:
 
*Read mail
 
*Read mail
 
*Financial/membership report
 
*Financial/membership report
−
**PEX:  
+
**PEX: 17,981.11
−
**Chase Savings:  
+
**Chase Savings: 140,809.77
−
**Chase Checking:
+
**Chase Checking: 11,276.09
 
**Paypal:  
 
**Paypal:  
−
**Total Members:
+
**Total Members:589
−
**Members w/ Storage:
+
**Members w/ Storage:139
−
**Members:
+
**Members:450
 
**Quorum:
 
**Quorum:
 
*Review the PayPal and banking transactions
 
*Review the PayPal and banking transactions
Line 36: Line 43:
 
*New business
 
*New business
 
**Bar Discussion w/ Kitchen Area Host
 
**Bar Discussion w/ Kitchen Area Host
 +
**RFID fob migration to WildApricot
 +
**Changing the door code
 +
**[https://docs.google.com/spreadsheets/d/17yYnWVC2TgJF5sbOUunVLuD_INYZisgypDNX501Umgw/edit#gid=0 Member Meeting Leadership Schedule]
  
 
*Old business
 
*Old business
Line 44: Line 54:
  
 
== Minutes ==
 
== Minutes ==
 +
*Bar Discussion for 10 min
 +
**Christina wants to know what is going to happen with the bar
 +
**Joe is not working the bar anymore
 +
**Going to ask the lawyer for clarification on legal aspect
 +
**Andrew S wants any new bar operation to get active member approval
 +
**Andrew C three scenarios to discuss at a later meeting
 +
**Lawyer previously suggested do not mix alcohol with tools
 +
**Jennie suggest taking lawyer advice with a balance of legal and culture
 +
 +
*Minutes approved - unanimous
 +
 +
*MMT
 +
**Tack board in lounge by Daniel
 +
**Working on welcoming people who walk in through open door
 +
**Video on TV and possibly alarm
 +
**Community building events
 +
**Taxidermy and Laser Tag?
 +
**Patience map of space
 +
**Improve orientation
 +
**Max working on scholarships
 +
**Max revising member points
 +
**Freshdesk - recent uptick in payment notices from wild apricot
 +
**Should we suspend immediately after lapse?
 +
**Lapse notice is currently a prompt to look at payment issues
 +
 +
*Mail
 +
**Rent has a previously scheduled increase
 +
**New Rent $7,976.91
 +
 +
*Financial Reports
 +
**Received tax extensions
 +
**Quick book had error with stripe payments that needed resolving
 +
**Taxes probably done in next week
 +
**Have accountant to work on 990 form
 +
**May add more work to external accountant
 +
**May add one person on MMT with to help with accounting tickets
 +
 +
*Freshdesk
 +
**None
 +
 +
*Member Leaving Report
 +
**None
 +
 +
*Member Points
 +
**Peter Jansen - Approved
 +
***Cleaned out equipment in woodshop
 +
**Andrew Wingate - Approved
 +
***Helped multiple members fix various pieces of equipment
 +
 +
*RFID fob migration
 +
**Start migrating to individual ID codes
 +
**Change door code ASAP
 +
**Technical issue in implementing individual code
 +
**272 entries in existing database not in WA
 +
**Ron wants to educate other people on the door code system
 +
**Need to know C# and Go to work on code
 +
**Need to migrate existing data base to WA through spread sheet or force users to update themselves
 +
**Put door code software on VM for portability
 +
**Next action to work on timeline for transition to individual access
 +
 +
*Google Passwords
 +
**All G-suite people with have a force reset
 +
 +
*Member Meeting Leadership Schedule
 +
**People should start using it
 +
**Member should also run member meetings
 +
 +
*Resignation
 +
**Andrew Sowa resigning effective 6-18-2019
 +
 +
*Large Storage
 +
**Andrew C Member with storage to access tidy space?
 +
**Alisha possibly use carts for temp storage
 +
**May add support role to General Area
 +
 +
*Move Stay Buy
 +
**Some false information going around
 +
**Andrew C looking at buildings
 +
**Need analysis of membership for change impact
 +
**Alisha Tack on moving question to member survey in Aug?
  
 
== Votes ==
 
== Votes ==
 +
*Member Points
 +
**Peter Jansen - Approved unanimous
 +
***Cleaned out equipment in woodshop
 +
**Andrew Wingate - Approved unanimous
 +
***Helped multiple members fix various pieces of equipment

Latest revision as of 00:22, 5 June 2019


Board Meeting Minutes
<< Board Meeting Notes 2019-05-07 2019 Board Meetings Board Meeting Notes 2019-06-04 >>

Meeting Start: 7:00pm

Attendance

  • Board Members
    • Andrew Camardella
    • Alisha Ciardi
    • Jennie P.
    • Andrew Sowa
    • Sky Nova
    • Alex Berkowitz
    • Molly Adamski
    • Mark Creasy
  • Other Members

Agenda

  • Check talk page for board meeting notes, see if any discussion on the agenda took place
  • Consent Agenda
  • Committee Reports
  • Read mail
  • Financial/membership report
    • PEX: 17,981.11
    • Chase Savings: 140,809.77
    • Chase Checking: 11,276.09
    • Paypal:
    • Total Members:589
    • Members w/ Storage:139
    • Members:450
    • Quorum:
  • Review the PayPal and banking transactions
  • Member leaving reason reports
  • Check Freshdesk queue
  • Old business
    • Contacting Area Hosts & Email expectations
    • Bar Donation QR codes
    • Large Member Storage Projects
    • Plan to move, stay, buy ext.

Minutes

  • Bar Discussion for 10 min
    • Christina wants to know what is going to happen with the bar
    • Joe is not working the bar anymore
    • Going to ask the lawyer for clarification on legal aspect
    • Andrew S wants any new bar operation to get active member approval
    • Andrew C three scenarios to discuss at a later meeting
    • Lawyer previously suggested do not mix alcohol with tools
    • Jennie suggest taking lawyer advice with a balance of legal and culture
  • Minutes approved - unanimous
  • MMT
    • Tack board in lounge by Daniel
    • Working on welcoming people who walk in through open door
    • Video on TV and possibly alarm
    • Community building events
    • Taxidermy and Laser Tag?
    • Patience map of space
    • Improve orientation
    • Max working on scholarships
    • Max revising member points
    • Freshdesk - recent uptick in payment notices from wild apricot
    • Should we suspend immediately after lapse?
    • Lapse notice is currently a prompt to look at payment issues
  • Mail
    • Rent has a previously scheduled increase
    • New Rent $7,976.91
  • Financial Reports
    • Received tax extensions
    • Quick book had error with stripe payments that needed resolving
    • Taxes probably done in next week
    • Have accountant to work on 990 form
    • May add more work to external accountant
    • May add one person on MMT with to help with accounting tickets
  • Freshdesk
    • None
  • Member Leaving Report
    • None
  • Member Points
    • Peter Jansen - Approved
      • Cleaned out equipment in woodshop
    • Andrew Wingate - Approved
      • Helped multiple members fix various pieces of equipment
  • RFID fob migration
    • Start migrating to individual ID codes
    • Change door code ASAP
    • Technical issue in implementing individual code
    • 272 entries in existing database not in WA
    • Ron wants to educate other people on the door code system
    • Need to know C# and Go to work on code
    • Need to migrate existing data base to WA through spread sheet or force users to update themselves
    • Put door code software on VM for portability
    • Next action to work on timeline for transition to individual access
  • Google Passwords
    • All G-suite people with have a force reset
  • Member Meeting Leadership Schedule
    • People should start using it
    • Member should also run member meetings
  • Resignation
    • Andrew Sowa resigning effective 6-18-2019
  • Large Storage
    • Andrew C Member with storage to access tidy space?
    • Alisha possibly use carts for temp storage
    • May add support role to General Area
  • Move Stay Buy
    • Some false information going around
    • Andrew C looking at buildings
    • Need analysis of membership for change impact
    • Alisha Tack on moving question to member survey in Aug?

Votes

  • Member Points
    • Peter Jansen - Approved unanimous
      • Cleaned out equipment in woodshop
    • Andrew Wingate - Approved unanimous
      • Helped multiple members fix various pieces of equipment
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