Board Meeting Notes 2019-05-21

Board Meeting Minutes
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Meeting Start: 7:00pm

Attendance

• Board Members
  • Andrew Camardella
  • Alisha Ciardi
  • Jennie P.
  • Andrew Sowa
  • Sky Nova
  • Alex Berkowitz
  • Molly Adamski
  • Mark Creasy
• Other Members

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
  • PEX: 17,981.11
  • Chase Savings:
  • Chase Checking: 11,276.09
  • Paypal:
  • Total Members:589
  • Members w/ Storage:139
  • Members:450
  • Quorum:
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Freshdesk queue

• Member Point Review
  • 1 New Member point Nominations for review

• New business
  • Bar Discussion w/ Kitchen Area Host
  • RFID fob migration to WildApricot
  • Changing the door code
  • Member Meeting Leadership Schedule

• Old business
  • Contacting Area Hosts & Email expectations
  • Bar Donation QR codes
  • Large Member Storage Projects
  • Plan to move, stay, buy ext.

Minutes

• Bar Discussion for 10 min
  • Christina wants to know what is going to happen with the bar
  • Joe is not working the bar anymore
  • Going to ask the lawyer for clarification on legal aspect
  • Andrew S wants any new bar operation to get active member approval
  • Andrew C three scenarios to discuss at a later meeting
  • Lawyer previously suggested do not mix alcohol with tools
  • Jennie suggest taking lawyer advice with a balance of legal and culture

• Minutes approved - unanimous

• MMT
  • Tack board in lounge by Daniel
  • Working on welcoming people who walk in through open door
  • Video on TV and possibly alarm
  • Community building events
  • Taxidermy and Laser Tag?
  • Patience map of space
  • Improve orientation
  • Max working on scholarships
  • Max revising member points
  • Freshdesk - recent uptick in payment notices from wild apricot
  • Should we suspend immediately after lapse?
  • Lapse notice is currently a prompt to look at payment issues

• Mail
  • Rent has a previously scheduled increase
  • New Rent $7,976.91

• Financial Reports
  • Received tax extensions
  • Quick book had error with stripe payments that needed resolving
  • Taxes probably done in next week
  • Have accountant to work on 990 form
  • May add more work to external accountant
  • May add one person on MMT with to help with accounting tickets

• Freshdesk
  • None

• Member Leaving Report
  • None

• Member Points
  • Peter Jansen - Approved
    • Cleaned out equipment in woodshop
  • Andrew Wingate - Approved
    • Helped multiple members fix various pieces of equipment

• RFID fob migration
  • Start migrating to individual ID codes
  • Change door code ASAP
  • Technical issue in implementing individual code
  • 272 entries in existing database not in WA
  • Ron wants to educate other people on the door code system
  • Need to know C# and Go to work on code
  • Need to migrate existing data base to WA through spread sheet or force users to update themselves
  • Put door code software on VM for portability
  • Next action to work on timeline for transition to individual access

• Google Passwords
  • All G-suite people with have a force reset

• Member Meeting Leadership Schedule
  • People should start using it
  • Member should also run member meetings

• Resignation
  • Andrew Sowa resigning effective 6-18-2019

• Large Storage
  • Andrew C Member with storage to access tidy space?
  • Alisha possibly use carts for temp storage
  • May add support role to General Area

• Move Stay Buy
  • Some false information going around
  • Andrew C looking at buildings
  • Need analysis of membership for change impact
  • Alisha Tack on moving question to member survey in Aug?

Votes

• Member Points
  • Peter Jansen - Approved unanimous
    • Cleaned out equipment in woodshop
  • Andrew Wingate - Approved unanimous
    • Helped multiple members fix various pieces of equipment