Board Meeting Notes 2019-09-17

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Alex B
  • Ese O
  • Andrew C
  • Kathryn B
  • Sky N
  • Molly
• Other Members
  • Ron
  • Max

Agenda

• Consent Agenda
  • next steps to return a tool to donation source
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
• Old business

Minutes

Consent Agenda

• • Discussion about asset removal vs contacting donation source. Will double check with area host.
  • AC: Vote re Member Dues for Directors and Officers - (Non-board) Member-based discussion, then vote -- vote passed.
  • AC: Vote update for Pet Policy -- vote or discussion deferred to later in the meeting.
  • Waste Management - we are getting fined again for overflow ($90 each month). Option to get a larger Dumpster, but less pickup days. Reason: because we fill it up almost exclusively on the weekend. We have 5 pickups now, we'll go down to 4. Dumpster is 2 yards from 1.5. Agreed - no board vote needed for this.
  • A/C; Ventilation - As per Google Groups, repair person is coming in. $95 diagnostic fee; waived in repair cost. Seasonal maintenance being considered. General operations team can handle stuff like this (plus heaters) working. No board vote needed for approval. Spray booth - funding for the remainder of the construction - approx $600-700. Board approval to fund. We are reconciling what was spent; funding is there; voting in a safety net ($600) and funding has to be carried over to this year.
  • Safety and Operations Team -- discussion. Vote passed to establish a Safety and Operations Team. Next steps: connect and convene team.
  • Election Announcement - MA: November 5 date was announced. Drum up excitement. By October 5, board members will let the Board know if they're running or not. If we have 3+ spots open, KB suggests "turbo mode" of "leadership encouragement event". Make appeal to larger than Google Groups. Discussed ways to get the word out about nominating people. Make a form- electronic and paper.
  • Schedule Off-site Board Meeting: instant Slack poll

• • • All votes were unanimous.

Minutes

• • All area hosts and proxy area hosts receive free membership
  • PR: Washington Public Library - they would like to talk to Ese, share ideas about makerspaces.
  • PR: Open House Chicago - internal people need to do pre-tour

Committee Reports

Reports from Committees

MMT: Max said we have 2 scholarships active. New round is open. Person 1 with event (workshop element with budget need or donations); option of electronic donations directly to workshop host. How to "front" $60; reference bylaws, otherwise an area host or a vote can fund it. We recommend checking with the area host.

Window for scholarships closes next week-ish.

New Orientation starting in October.

Open House Chicago Plan: Band playing here, 2 people. MMT can help organize cleaning days. Open House Chicago on Calendar.

Financial Report

• Chase Checking: 14,049.17
• Chase Savings: 169,013.56
• PEX: 19,457.52
• PayPal: 11,861.92

Membership Report

• Number of Members:
• Quorum:

New Business

• Review ordering process for purchasing tools from vote fund - (topic owner = Kathryn)
• Present draft of "Board Guide" - (topic owner = Kathryn)
• Tormach education path update - (topic owner = Kathryn)- 2 new people are authorized!! 2 more on the way!
• Status of IT Upgrade vote proposal - re-working vote in lieu of new information. Sky will put the vote forward. Worth paying the Comcast fee- that's the vote question.
• Scholarship - Bringing in outside people for scholarships.