Board Meeting Notes 2019-10-01

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Kathryn B
  • Ese O
  • Andrew C
  • Molly A

• Other Members
  • Ron O

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
  • Are meeting minutes good?
    • vote = okey dokey
• Committee Reports
  • No reports or reporters from MMT
  • MMT - amp up the focus on prep for Open House Chicago-- MMT owns this. Need volunteer spreadsheet. Ese is going to the training; he will collaborate with Joe.
  • continue to review written materials ; share a drive so we can do better document collaboration (make a folder in BoD); we may offer to do a 2-hour workshop to "bang it out" -- combine old drafts with new drafts? Orientation needs to be finalized before open house -- workshop with Ese and Andrew around October 12.
  • scholarship review - discussed biweekly (alternate weeks) communication. 2 named applicants (both scholarships approved), 1 speculative/delayed. We should write an SOP about how we review these and communicate.
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check Fresh Desk queue
• New business
• Old business

Minutes

Discussion on previous minutes

Notes are here https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-09-17

Committee Reports

Reports from Committees

Financial Report

• Chase Checking: 9,471.63
• Chase Savings: 154,974.35
• PEX: 17,586.05
• PayPal: 14,104.78

Membership Report

• Number of Members:
• Quorum:

• • Gary N to switch from red ticket to ops committee

New Business

• Power Hammer Vote-- approved
• Welding reimbursement timeline. The delay was auditing the check date.
• Wild Apricot - for scheduling;

• • • lets' talk about checking authorization boxes. Either makes duplicate requests. What about giving WA access? Does it give ability to wipe out databases? Volunteer authorizer's hands are tied. Ron "wrote a program to do just that." Yea, Ron. He can do something where you type in name, and it saves it into WA. This is quite awesome. Currently a little out of whack when added new equipment. Ron will return to the project.

• • separate projects- functionality for seeing auth events in calendar view vs/and/or authorization tracking
    • OK, so here are the options for auth automation, even including quizzes
    • 4 ways
    • event on google calendar
    • event on meetup (problematic) /(calendar connects to our calendar)
    • WA - has calendar, also public -- connects to app that tracks checkins-- *** 3 tiers, member discount
    • Canvas- canvas event --

• • • Dream is widget - pings WA or AD -- do you have this auth... can tie into actual machine.

• • • So to look at this overarching issue from a project management perspective, what can we do in parallel. Can we make life easier for authorizers while we work on a web calendar that shows ALLLLLLL (every single one) of the authorizations scheduled for October.

• Spitball - like a block party where 10 people have to endorse. We can talk about a future meeting. With new voting system, what are the dynamics or quorum and things passing. What will future trends show us? Can we do financial "load balancing" between the 9 areas. What if one area had 90% of the member vote budget.

• Dust collection - waiting on electrical
• incident needs us to write a DRC report.
• Pet Policy - needs further discussion
• Jim B has a bill that needs to be paid, pls email it to expenses@... Needs to get card replaced.