Board Meeting Notes 2019-11-19

Board Meeting Minutes
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Meeting Start:

Attendance

• Board Members
  • Alex B
  • Max Rash (incoming board)
  • Andrew C.
  • Molly A
  • Kathryn B
  • Sky N.

• Other Members

Agenda

• Check talk page for board meeting notes, see if any discussion on the agenda took place
• Consent Agenda
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
• Old business

Minutes

Committee Reports

Reports from Committees

Financial Report

• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Number of Members:
• Quorum:

New Business

• Questions about operations in 2020 - is there a new workflow for new board. In 2020 we will be quicker to call in a repair rather than DIY. Changing light bulbs - who does that? Operations group. They need to decide.

• Dinner the week of 11/29 - invite all new area hosts. How to pay for it - need to make a final decision - maybe board retreat money, or board appreciation or powers of the president. About $300.

• Admin small budget for posters: MMT, DRC, Scholarships. PR budget or 2D area host budget?
• Kitchen area hosts need their PEX card.

• How to add General Operations team to FreshDesk. There is a [email protected]. But help and info are the emails. Be nice to have a form for Help Desk tickets - we made an AirTable form where you can describe or add pictures. Can they view Wild Apricot? We can do a view-only.

• Budget due - need to have a discussion.

• Night at Metropolis - we can buy drink tickets. All volunteers. Bring VR headsets. January

• Power Hammer Purchase - don't worry about NFP discount. Just get it to the point where you sign on the dotted line.

• Small Metals Team - Lounge, Casting, Area Hosts. Kathryn wants to be Small Metals Lounge Area Host - which would cover the Formlabs Form 3. Kathryn will write a proposal - danger committee. Signage. Create authorization path

• Updates on MMT. Fill the hole of MMT. Shifts in roles. Changes on admin rights for people who are no longer on committee.

• Operations team has kicked off and is in flight, will have their budget by 12/15.

• DRC has been busy. Will need to re-compose without Alex and Kathryn as Board reps.

• Wild Apricot update. We need to email the people who got locked out - we have the list, we just need a concrete way to convey exact steps to repair the account. This is the Strip/Wild Apricot bug. People will lose their keyfob entry ability. People will Re-add your credit card info. We will "eat" the lost revenue from people who didn't get billed (and not ask for back payment).

• Announcement about door code being phased out and people need to use (and get) their keyfob.

• Propose a membership audit so we can do the budget. Audit/Scrape paypal. Export 2 months. We can rely on Wild Apricot to generate the numbers. Run a matching. Sky can do it in an hour = Sky will take this as an action item.

• Andrew needs to make budget sheets and post them to all area hosts. Vote proposed by end of year and do in January 1 or earlier. What about holding an in-person workshop to get it done during that session.

• Talked to Joe about being industrial CNC. Second candidate.

• Kathryn just talked to Drew about Small Metals, building a team or co-hosts to share the work.

• In summary - we are getting area hosts "hats in the ring"

• Wait to add incoming board to shared accounts. Make a board transition Slack channel. Max just made it.

• Alex to post Discourse vote. Any changes? Phase out period of 3 months.

Votes

• Officially instate Paul Ocampo as Vice President. Voted yes.