Difference between revisions of "Board Meeting Notes 2020-01-07"

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−
Meeting Start:  
+
Meeting Start: 7
  
 
== Attendance ==
 
== Attendance ==
 
* Board Members
 
* Board Members
 +
** Paul OCampo
 +
** Molly Adamski
 +
** Max Rashes
 +
** David Earle
  
 
* Other Members
 
* Other Members
 +
** Andrew C
 +
** Aaron
 +
** Andrew M
 +
** Alex B
  
 
== Agenda ==
 
== Agenda ==
  
−
* Check talk page for board meeting notes, see if any discussion on the agenda took place
+
* Minutes and Agenda Approval
−
* Consent Agenda
 
 
** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17
 
** Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17
−
 
 
* Committee Reports
 
* Committee Reports
 
* Read mail
 
* Read mail
Line 27: Line 33:
 
* Old business
 
* Old business
  
−
== Minutes ==
+
=== Minutes and Agenda Approval ===
−
 
+
* Minutes approved 3:0:1
−
=== Discussion on previous minutes ===
+
* Consent Agenda - None
−
 
 
−
=== Consent Agenda ===
 
  
 
=== Committee Reports ===
 
=== Committee Reports ===
  
 
Reports from [[Committees]]
 
Reports from [[Committees]]
 +
 +
* General Ops
 +
** Did a Red Tickets Blitz
 +
** Starting to work on Catwalk
 +
*** Earle - Its sagging - Ops team to Investigate
 +
*** Brian’s dad found it
 +
** Budget is over, to discuss later
 +
*** Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team
 +
*** Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix.
 +
*** Ops goal to cut a couple grand
 +
* MMT
 +
** Scholarships
 +
** Staffing Report
 +
*** Andrew C interested in being a Team Lead
 +
*** Two other applicants to the team in general
 +
*** Vote to make Andrew C Team Lead - 4:0:0
 +
* DRC
 +
** Working on a few cases
 +
** Team to be the same break down of board members to not accurate
 +
** to wait till election to decide
  
 
=== Mail ===
 
=== Mail ===
 +
* We were approved for a loan
  
 
=== Financial Report ===
 
=== Financial Report ===
 +
* NO Treasurer, Max to get these values.
 
* '''Chase Checking:'''  
 
* '''Chase Checking:'''  
 
* '''Chase Savings:'''  
 
* '''Chase Savings:'''  
Line 47: Line 73:
 
=== Membership Report ===
 
=== Membership Report ===
  
−
* '''Number of Members:'''  
+
* '''Number of Members: 547'''  
−
* '''Quorum:'''
+
* '''Quorum: 54'''
  
 
=== Review the PayPal and banking transactions ===
 
=== Review the PayPal and banking transactions ===
 +
* None
  
 
=== Member Leaving Reason Reports ===
 
=== Member Leaving Reason Reports ===
 +
* Email should be sent to Members after they leave
 +
* Will receive feedback in the future
 +
* Go to president email
  
 
=== Freshdesk ===
 
=== Freshdesk ===
 +
* Shoutout to Carl and Jennie for Killing 100s of tickets!
 +
 +
=== Old Business ===
 +
 +
* WA/Stripe Issue - Unresolved
 +
** Two month people didn’t get recurring payments
 +
** Molly made a way to track these issues
 +
* Technology Team Review - outline complete, need board approval and to prepare application form
 +
** Pushed to Next Meeting
 +
* New Small Metals area host needed
 +
** Alex asked for a list of duties from Aushra
 +
** Alex to post it on the google groups asking for applicants
  
 
=== New Business ===
 
=== New Business ===
  
−
*STAX-1 sales tax exemption application status
+
* STAX-1 sales tax exemption application status
−
*Tax status
+
** Was applied for in 2017, we are not qualified for this
−
*Budget Review
+
* Tax status
 +
** In the mail from last year
 +
** Jennie and Carl have this years in progress
 +
** Accountant named Mike Riggs
 +
* Treasurer plans / QuickBooks status
 +
* Budget Review
 +
** David Earle to be the point person on the Budget
 
** Action Items - per Slack and Email
 
** Action Items - per Slack and Email
 +
** Discrepancies
 +
*** We projected fewer members which led to it looking lower
 +
*** We also have more volunteers
 +
*** Earle to look at it
 
** Area Budgets Review
 
** Area Budgets Review
 
** Fiscal Big Picture Review
 
** Fiscal Big Picture Review
−
*Treasurer plans / QuickBooks status
+
* Board communication and scheduling - decide what platform(s) we will use to discuss issues
 +
** Slack to be used as main source of communication
 +
** Molly to send out scheduling list for us to know when we are all free
 +
* Officers expectations
 +
** Some officers not interested in slack, we want to harden communication channels
 +
** to be discussed at another meeting
 +
* What do the cleaners do? - Earle
 +
** Andrew C, sweeping/toilets/tables.  Board should meet with them
  
−
=== Old Business ===
+
* Volunteer appreciation party planning
 +
** Volunteers to go to Metropolis Brewing, late Jan-Early Feb.  Broad all volunteers.
 +
* Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
 +
** Sponsored projects policy rather than moving to an area?
 +
** Andrew C - I have never seen a ticket for this
 +
** To have a discussion with all this - Max
 +
* Schedule budget overview meeting
 +
 
 +
== Votes ==
 +
* Minutes approved 3:0:1
 +
* Vote to make Andrew C MMT Team Lead - 4:0:0
 +
* Approval of scholarship recipients - 4:0:0
  
−
*WA/Stripe Issue - Unresolved
 
−
*Technology Team Review - outline complete, need board approval and to prepare application form
 
  
−
== Votes ==
+
== Action Items ==
 +
* Earle
 +
** Owns Budget, to be in votable state by Next board meeting
 +
*Molly
 +
** Email out schedule
 +
** Sharing folder about the stripe discrepancies
 +
* Sky
 +
** Email setup for David
 +
** David to get on Freshdesk/Wild Apricot
 +
* Max
 +
** update treasury info in the minutes
 +
** Power racing series follow
 +
* Paul
 +
** Contact cleaning staff to decide what we want
 +
** Notify new Authorizers

Latest revision as of 03:46, 8 January 2020


Board Meeting Minutes
<< Board Meeting Notes 2019-12-17 2020 Board Meetings Board Meeting Notes 2020-01-21 >>

Meeting Start: 7

Attendance

  • Board Members
    • Paul OCampo
    • Molly Adamski
    • Max Rashes
    • David Earle
  • Other Members
    • Andrew C
    • Aaron
    • Andrew M
    • Alex B

Agenda

Minutes and Agenda Approval

  • Minutes approved 3:0:1
  • Consent Agenda - None

Committee Reports

Reports from Committees

  • General Ops
    • Did a Red Tickets Blitz
    • Starting to work on Catwalk
      • Earle - Its sagging - Ops team to Investigate
      • Brian’s dad found it
    • Budget is over, to discuss later
      • Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team
      • Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix.
      • Ops goal to cut a couple grand
  • MMT
    • Scholarships
    • Staffing Report
      • Andrew C interested in being a Team Lead
      • Two other applicants to the team in general
      • Vote to make Andrew C Team Lead - 4:0:0
  • DRC
    • Working on a few cases
    • Team to be the same break down of board members to not accurate
    • to wait till election to decide

Mail

  • We were approved for a loan

Financial Report

  • NO Treasurer, Max to get these values.
  • Chase Checking:
  • Chase Savings:
  • PEX:
  • PayPal:

Membership Report

  • Number of Members: 547
  • Quorum: 54

Review the PayPal and banking transactions

  • None

Member Leaving Reason Reports

  • Email should be sent to Members after they leave
  • Will receive feedback in the future
  • Go to president email

Freshdesk

  • Shoutout to Carl and Jennie for Killing 100s of tickets!

Old Business

  • WA/Stripe Issue - Unresolved
    • Two month people didn’t get recurring payments
    • Molly made a way to track these issues
  • Technology Team Review - outline complete, need board approval and to prepare application form
    • Pushed to Next Meeting
  • New Small Metals area host needed
    • Alex asked for a list of duties from Aushra
    • Alex to post it on the google groups asking for applicants

New Business

  • STAX-1 sales tax exemption application status
    • Was applied for in 2017, we are not qualified for this
  • Tax status
    • In the mail from last year
    • Jennie and Carl have this years in progress
    • Accountant named Mike Riggs
  • Treasurer plans / QuickBooks status
  • Budget Review
    • David Earle to be the point person on the Budget
    • Action Items - per Slack and Email
    • Discrepancies
      • We projected fewer members which led to it looking lower
      • We also have more volunteers
      • Earle to look at it
    • Area Budgets Review
    • Fiscal Big Picture Review
  • Board communication and scheduling - decide what platform(s) we will use to discuss issues
    • Slack to be used as main source of communication
    • Molly to send out scheduling list for us to know when we are all free
  • Officers expectations
    • Some officers not interested in slack, we want to harden communication channels
    • to be discussed at another meeting
  • What do the cleaners do? - Earle
    • Andrew C, sweeping/toilets/tables. Board should meet with them
  • Volunteer appreciation party planning
    • Volunteers to go to Metropolis Brewing, late Jan-Early Feb. Broad all volunteers.
  • Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
    • Sponsored projects policy rather than moving to an area?
    • Andrew C - I have never seen a ticket for this
    • To have a discussion with all this - Max
  • Schedule budget overview meeting

Votes

  • Minutes approved 3:0:1
  • Vote to make Andrew C MMT Team Lead - 4:0:0
  • Approval of scholarship recipients - 4:0:0


Action Items

  • Earle
    • Owns Budget, to be in votable state by Next board meeting
  • Molly
    • Email out schedule
    • Sharing folder about the stripe discrepancies
  • Sky
    • Email setup for David
    • David to get on Freshdesk/Wild Apricot
  • Max
    • update treasury info in the minutes
    • Power racing series follow
  • Paul
    • Contact cleaning staff to decide what we want
    • Notify new Authorizers
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