Board Meeting Notes 2020-01-07

Board Meeting Minutes
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Meeting Start: 7

Attendance

• Board Members
  • Paul OCampo
  • Molly Adamski
  • Max Rashes
  • David Earle

• Other Members
  • Andrew C
  • Aaron
  • Andrew M
  • Alex B

Agenda

• Minutes and Agenda Approval
  • Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2019-12-17
• Committee Reports
• Read mail
• Financial/membership report
• Review the PayPal and banking transactions
• Member leaving reason reports
• Check RT queue
• New business
• Old business

Minutes and Agenda Approval

• Minutes approved 3:0:1
• Consent Agenda - None

Committee Reports

Reports from Committees

• General Ops
  • Did a Red Tickets Blitz
  • Starting to work on Catwalk
    • Earle - Its sagging - Ops team to Investigate
    • Brian’s dad found it
  • Budget is over, to discuss later
    • Andrew C - Lighting may be the thing to drop - General area only has consumables to reallocate it over to ops team
    • Andrew M - Started evaluating the lights, but came to do we want a 5 year savings or a quick fix.
    • Ops goal to cut a couple grand
• MMT
  • Scholarships
  • Staffing Report
    • Andrew C interested in being a Team Lead
    • Two other applicants to the team in general
    • Vote to make Andrew C Team Lead - 4:0:0
• DRC
  • Working on a few cases
  • Team to be the same break down of board members to not accurate
  • to wait till election to decide

Mail

• We were approved for a loan

Financial Report

• NO Treasurer, Max to get these values.
• Chase Checking:
• Chase Savings:
• PEX:
• PayPal:

Membership Report

• Number of Members: 547
• Quorum: 54

Review the PayPal and banking transactions

• None

Member Leaving Reason Reports

• Email should be sent to Members after they leave
• Will receive feedback in the future
• Go to president email

Freshdesk

• Shoutout to Carl and Jennie for Killing 100s of tickets!

Old Business

• WA/Stripe Issue - Unresolved
  • Two month people didn’t get recurring payments
  • Molly made a way to track these issues
• Technology Team Review - outline complete, need board approval and to prepare application form
  • Pushed to Next Meeting
• New Small Metals area host needed
  • Alex asked for a list of duties from Aushra
  • Alex to post it on the google groups asking for applicants

New Business

• STAX-1 sales tax exemption application status
  • Was applied for in 2017, we are not qualified for this
• Tax status
  • In the mail from last year
  • Jennie and Carl have this years in progress
  • Accountant named Mike Riggs
• Treasurer plans / QuickBooks status
• Budget Review
  • David Earle to be the point person on the Budget
  • Action Items - per Slack and Email
  • Discrepancies
    • We projected fewer members which led to it looking lower
    • We also have more volunteers
    • Earle to look at it
  • Area Budgets Review
  • Fiscal Big Picture Review
• Board communication and scheduling - decide what platform(s) we will use to discuss issues
  • Slack to be used as main source of communication
  • Molly to send out scheduling list for us to know when we are all free
• Officers expectations
  • Some officers not interested in slack, we want to harden communication channels
  • to be discussed at another meeting
• What do the cleaners do? - Earle
  • Andrew C, sweeping/toilets/tables. Board should meet with them

• Volunteer appreciation party planning
  • Volunteers to go to Metropolis Brewing, late Jan-Early Feb. Broad all volunteers.
• Michael Skilton - Consider making PRS a hosted area (see discussion tab on this wiki page)
  • Sponsored projects policy rather than moving to an area?
  • Andrew C - I have never seen a ticket for this
  • To have a discussion with all this - Max
• Schedule budget overview meeting

Votes

• Minutes approved 3:0:1
• Vote to make Andrew C MMT Team Lead - 4:0:0
• Approval of scholarship recipients - 4:0:0

Action Items

• Earle
  • Owns Budget, to be in votable state by Next board meeting
• Molly
  • Email out schedule
  • Sharing folder about the stripe discrepancies
• Sky
  • Email setup for David
  • David to get on Freshdesk/Wild Apricot
• Max
  • update treasury info in the minutes
  • Power racing series follow
• Paul
  • Contact cleaning staff to decide what we want
  • Notify new Authorizers