Board Meeting Notes 2020-02-04

Board Meeting Minutes
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Meeting Start: 7:04pm on 2/4

Attendance

• Board Members

Tanja Ed Rob Paul David Molly Max Aushra

• Officers

Carl

• Other Members

Andrew W Jonny Panic

Agenda

• Minutes and Agenda Approval
  • Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-01-21
• Committee Reports
  • MMT
  • General Ops
  • DRC
    • DRC 2019 review
• Officer Reports
  • PR
    • PR team formation
  • CTO
  • Treasurer
• Read mail
• Old business
  • WA/Stripe Issue
  • Small Metals Decision
  • Board Norms
  • Previous Action Items
    • Budget Refinement this weekend
    • Officer Selection Outline and expectations - Paul
    • Security Cameras - Sky
    • Door Code Disablement - Andrew C
• New business
  • Streamline Authorization Signup Process - Paul
  • Strategic Planning - Max
  • Volunteer Authorizers - Aushra/Molly
    • 2D Area
    • Form 3
  • Volunteer authorizer Cap - Molly
  • Schedule an off-site to discuss new revenue streams - Molly
  • PO Box for PS1 - Carl
  • Questions from Justin (aka Books on GG) about (1) his recent member point and (2) scholarships. - Aushra
  • Closed Door Session - 15 Minutes

Minutes

Minutes and Agenda Approval

Minutes 8:0:0

Committee Reports

Reports from Committees

• MMT
  • Orientation seemed to go really well
  • Open slot
  • Scholarships is still open, please publicize
  • Door Code is pending Ron, Paul to take Point ACTION

• General Ops
  • Met week and a half ago
    • Electrician on the Dock hook up the lift
    • Structural engineer to Look at the catwalk
    • Spray Booth

• DRC
  • Overwhelmed with lots of meetings to figure out.
  • If any board member would like to join, please reach out
  • March to hope to transition
  • Review was emailed to the board.
    • Time requirements seem to have issues

Officers

• PR
  • Team formation Program

• CTO
  • Tanja, Rob and Ed to be on the Board group
  • Molly to put Sky’s proposal in this formation - ACTION
  • Emailed Genops about security cameras
    • Check if Genops knows about James offer - Ed to put them in touch - ACTION

• Treasury - CarlKarsten
  • going to sit in on the Member Management meeting.
  • Cleaners have not been paid to their new account.
  • Are insurance payments up to date.
    • coming up in May? (molly said that andrew said)

Financial Report

• Chase Checking: $6,257.71
• Chase Savings: $134,136.72
• PEX: $18,225.94
• PayPal: $5,610.91

Membership Report

• Volunteer/board members: 40
• Volunteer with paid storage: 9
• Scholarship: 5
• Members with storage: 72
• Members: 440
• Total: 566
• Quorum: 57

Mail

• Paul took care

Old Business

• WA/Stripe Issue
  • Kevin has a solution to this problem
  • Managed so Considering Closed
• Small Metals Decision
  • Both to be written
  • Messaging to be Aushra to applicants and google groups - ACTION
  • Ask kate if she wants help in the kitchen
• Board Norms
  • Board members to give notice as soon as they can if they can’t make it
  • Slack checking once a day

Previous Action Items

• Budget Refinement this weekend
  • We did it!
• Officer Selection Outline and expectations - Paul
  • Voting on adoption at the next board meeting.

New Business

• Streamline Authorization Signup Process - Paul
  • This will be a signup through a program
  • WA or Canvas
  • Canvas is currently favorite
  • Offsite for this project potentially?
  • Woodshop may be a good candidate for testing
  • LEAD - David & Paul - ACTIONS
• Volunteer Authorizers - Aushra/Molly
  • 2D Area
    • put off
  • Form 3
• Volunteer authorizer Cap - Molly
• PO Box for PS1 - Carl
  • To talk to Aushra later
• Jim needs Calendar Access
  • Aushra to take point - ACTION

Missed New Business

• Schedule an off-site to discuss new revenue streams - Molly
• Strategic Planning - Max
• recent member point and scholarship questions.

Votes

Minutes 8:0:0 PR formation 8:0:0 Small Metals Area Host 8:0:0 Form 3 Volunteer Auth 8:0:0

Action Items

• Streamline Authorization Signup Process - David & Paul
• PO box setup with Carl - Aushra
• Jim needs Calendar Access - Aushra
• Small Metals Decision messaging - Aushra
• Tech proposal in the same format as PR - Molly
• Check if Genops knows about James’ expertise with cameras - Ed
• Door Code is pending Ron - Paul
• Start Strategy discussion - Max