Latest revision as of 23:21, 22 February 2020

Board Meeting Minutes
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Meeting Start:

Attendance

Board Members
- Paul
- Molly
- David
- Max
- Tanja
- Rob

Officers
- Carl
- Sky

Other Members
- Joe
- James
- Jonny
- Andrew

Agenda

Minutes and Agenda Approval
- Last meeting minutes = https://wiki.pumpingstationone.org/Board_Meeting_Notes_2020-02-04
Consent Agenda
- Tech Team Approval
- IRS/IL Payment - $150 + (estimate: $600) = 750
Committee Reports
- MMT
- General Ops
- DRC
  - DRC 2019 review
Officer Reports
- PR
  - PR team announcement and deadline
- CTO
  - Tech Proposal Approval
  - Pex Increase
  - Wild Apricot Price Increase/CRM
- Treasurer
  - PO Box update
- Areas
  - 3d Printers
Read mail
- IRS & IL Letters
  - Authorize Funds for this correction
Old business
- Strategic Planning - Max/Rob
- Offsites - Molly
  - DRC
  - New Revenue
- Volunteer Expectations Document - Paul
  - Volunteer Auth Cap - 10%?
  - status
  - need to include PEX card agreement
  - procedure for how to deal with people who misuse a PEX card
- Previous Action Items
  - Streamline Authorization Signup Process - David & Paul
  - Check if Genops knows about James’ expertise with cameras - Ed
  - Door Code Disablement - Andrew C
  - Area Host - 2D Area
    - Job Description?
New business
- Insurance
- Org Chart

Minutes

Minutes and Agenda Approval

6:0:0

Committee Reports

Reports from Committees

MMT
- Reach out to kevin to clarify numbers
- Working to compiling the orientation documentation and setting new meeting
- Door Code removed!
- Discussed process for you to unlock the door through a website
- We haven’t heard from morgan for scholarships. Open position

General Ops
- Two open positions, going to try to merge positions into one
  - One applicant
- Working on accident report form
- Ed to follow up with Andrew M - ACTION

DRC
- 5 currently open, 2 opened in the past week
- David is the newest member of the DRC, stop talking to molly
- Rotating Board Members
  - Paul next to rotate

Officers

PR
- PR Team ready
  - Application going out this week
  - appoint on second board meeting
- Mail chimp/WA
  - Using WA more instead to save some money

CTO
- Tech proposal proposed
- Pex Increase?
  - $6,000 to go to SKy’s pex
  - increase minimum to 1k
- CRM Migration
  - Due to lack of support, price increase, and lack of assistance
  - Rob, Max, Sky

Treasurer
- We have a PO Box - 18142
  - One key to go to President, other with Treasurer
- We have our articles of incorporation
- Waivers still in the Safe
- Port Waivers into an Excel
  - Can we validate the Excel against Wild Apricot
  - we pay on a cap, but can’t export it
  - On GenOps todo - Paul to Follow up ACTION
- Cleaners
  - They aren’t getting the money - Where is it setup
  - ANDREW C TO HELP - ACTION

Financial Report

Chase Checking: $12,921.39 $
Chase Savings: $134,136.72 $
PEX: $7,788.67 $
PayPal: $7,427.77 $

Membership Report

Volunteer/board members: 42
Volunteer with paid storage: 9
'Scholarship: 5’
Members with storage: 9
Members: 429
Total: 555
Quorum: 56

Mail

IRS/IL
- $750 - to the accountant, state and our Lawyer with the state
City Inspection
- Violations
  - Fire Extinguishers
  - Woodshop
  - Dust
- David to own and accompany - ACTION

Old Business

Strategic Planning - Max/Rob/Tanja/Ed/Aushra
- Met Saturday - Long term vision - “What does PS1 look like in 2025 years”
- Survey being sent
- Town Hall
- In person interviews
Offsites - Molly
- 1.5 hours offsite
- Please read DRC recommendations
- Molly to send out scheduling to figure out date
- Invite DRC - 1/2
Volunteer Expectations Document - Paul
- Needs PEX card info
- Area hosts and Officers have expectation on the GDrive - Paul

Previous Action Items

Streamline Authorization Signup Process - David & Paul
- Canvas is kind of a pain for this
  - Sends a lot of emails, all accounts are getting this
- Looking at wordpress to help with this
- Canvas is needed to keep track of who is doing what
Area Hosts - 2D Area
- Close second Board meeting in march
- Paul to Announce on GG

New Business

Insurance - Molly
- if we want to change our policy we can
- Ryan wanted to know about first dollar coverage
- We can reach out to David Kulawiak.
- Questions need to be done this week
  - Email Molly if you have questions
Vote - 3 New Prusa’s - Max
Org Chart
Address Book

Missed New Business

Votes

Minutes approval - 6:0:0 Tech Team - 6:0:0 State and IRS $750 - 6:0:0 Woodshop Maintenance Team - 6:0:0

Action Items

Insurance emails to Molly this week
On GenOps todo (digitize waivers
Paul next rotatee DRC
ANDREW C TO HELP with Cleaner issue
David to own and accompany the inspector
Volunteer doc

Addition

The board forgot to vote on a Woodshop maintenance team, so it was done quickly after the meeting but should be recorded that it was a 6:0:0 vote and has been added to the votes of this meeting.

@@ Line 9: / Line 9: @@
 == Attendance ==
 * Board Members
+** Paul
+** Molly
+** David
+** Max
+** Tanja
+** Rob
 * Officers
+** Carl
+** Sky
 * Other Members
+** Joe
+** James
+** Jonny
+** Andrew
 == Agenda ==
@@ Line 19: / Line 31: @@
 * Consent Agenda
 ** Tech Team Approval
-** IRS/IL Payment
+** IRS/IL Payment - $150 + (estimate: $600) = 750
 * Committee Reports
 ** MMT
@@ Line 54: / Line 66: @@
 *** Door Code Disablement - Andrew C
 *** Area Host - 2D Area
+**** Job Description?
 * New business
 ** Insurance
+** Org Chart
 == Minutes==
 === Minutes and Agenda Approval ===
+:0:0
 === Committee Reports ===
@@ Line 66: / Line 81: @@
 * MMT
+** Reach out to kevin to clarify numbers
+** Working to compiling the orientation documentation and setting new meeting
+** Door Code removed!
+** Discussed process for you to unlock the door through a website
+** We haven’t heard from morgan for scholarships.  Open position
 * General Ops
+** Two open positions, going to try to merge positions into one
+*** One applicant
+** Working on accident report form
+** Ed to follow up with Andrew M - ACTION
 * DRC
+** 5 currently open, 2 opened in the past week
+** David is the newest member of the DRC, stop talking to molly
+** Rotating Board Members
+*** Paul next to rotate
 === Officers ===
 * PR
+** PR Team ready
+*** Application going out this week
+*** appoint on second board meeting
+** Mail chimp/WA
+*** Using WA more instead to save some money
 * CTO
+** Tech proposal proposed
+** Pex Increase?
+*** $6,000 to go to SKy’s pex
+*** increase minimum to 1k
+** CRM Migration
+*** Due to lack of support, price increase, and lack of assistance
+*** Rob, Max, Sky
+* Treasurer
+** We have a PO Box - 18142
+*** One key to go to President, other with Treasurer
+** We have our articles of incorporation
+** Waivers still in the Safe
+** Port Waivers into an Excel
+*** Can we validate the Excel against Wild Apricot
+*** we pay on a cap, but can’t export it
+*** On GenOps todo - Paul to Follow up ACTION
+** Cleaners
+*** They aren’t getting the money - Where is it setup
+*** ANDREW C TO HELP - ACTION
-* Treasur
 === Financial Report ===
-* '''Chase Checking:'''  $
+* '''Chase Checking: $12,921.39'''  $
-* '''Chase Savings:''' $
+* '''Chase Savings: $134,136.72''' $
-* '''PEX:''' $
+* '''PEX: $7,788.67''' $
-* '''PayPal:''' $
+* '''PayPal: $7,427.77 ''' $
 === Membership Report ===
-* '''Volunteer/board members:'''
+* '''Volunteer/board members: 42'''
-* '''Volunteer with paid storage:'''
+* '''Volunteer with paid storage: 9'''
-* '''Scholarship:'''
+* '''Scholarship: 5’''
-* '''Members with storage:'''
+* '''Members with storage: 9'''
-* '''Members:'''
+* '''Members: 429'''
-* '''Total:'''
+* '''Total: 555'''
-* '''Quorum:'''
+* '''Quorum: 56'''
 === Mail ===
+* IRS/IL
+** $750 - to the accountant, state and our Lawyer with the state
+* City Inspection
+** Violations
+*** Fire Extinguishers
+*** Woodshop
+*** Dust
+** David to own and accompany - ACTION
 === Old Business ===
+* Strategic Planning - Max/Rob/Tanja/Ed/Aushra
+** Met Saturday - Long term vision - “What does PS1 look like in 2025 years”
+** Survey being sent
+** Town Hall
+** In person interviews
+* Offsites - Molly
+** 1.5 hours offsite
+** Please read DRC recommendations
+** Molly to send out scheduling to figure out date
+** Invite DRC - 1/2
+* Volunteer Expectations Document - Paul
+** Needs PEX card info
+** Area hosts and Officers have expectation on the GDrive - Paul
 === Previous Action Items ===
+* Streamline Authorization Signup Process - David & Paul
+** Canvas is kind of a pain for this
+*** Sends a lot of emails, all accounts are getting this
+** Looking at wordpress to help with this
+** Canvas is needed to keep track of who is doing what
+* Area Hosts - 2D Area
+** Close second Board meeting in march
+** Paul to Announce on GG
 === New Business ===
+* Insurance - Molly
+** if we want to change our policy we can
+** Ryan wanted to know about first dollar coverage
+** We can  reach out to David Kulawiak.
+** Questions need to be done this week
+*** Email Molly if you have questions
+* Vote - 3 New Prusa’s - Max
+* Org Chart
+* Address Book
 ==== Missed New Business ====
 == Votes ==
+Minutes approval - 6:0:0
+Tech Team  - 6:0:0
+State and IRS $750 - 6:0:0
+Woodshop Maintenance Team - 6:0:0
 == Action Items ==
+* Insurance emails to Molly this week
+* On GenOps todo (digitize waivers
+* Paul next rotatee DRC
+* ANDREW C TO HELP with Cleaner issue
+* David to own and accompany the inspector
+* Volunteer doc
+= Addition =
+The board forgot to vote on a Woodshop maintenance team, so it was done quickly after the meeting but should be recorded that it was a 6:0:0 vote and has been added to the votes of this meeting.

Difference between revisions of "Board Meeting Notes 2020-02-18"