Board Meeting Notes 2020-10-06

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Board Meeting Minutes
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Attendees

Paul O., Rob G, Molly A., Tanja, David Earl, Ed, Kevin Huemann, Andrew Morris, Sky

Agenda

1. Discuss & Approve previous board meeting minutes

approved

2. Member Count & Financials

- members

- Savings: $

- Checking: $

- PayPal: $

- PEX: $


3. Mail Check

a. City came by to read water meter, but didn't have access. GenOps to schedule. b. Mail piece for dentist next door - board member will walk it over.


4. Votes

- Board approves 8 new scholarship recipients


5. Officer & Team Lead Updates

GenOps

a. HEPA filters for lounge, cnc, arts, electronics 

   - $300 per unit + $70 for 4 extra filters = $1500
   - Andrew to contact ABT to see how soon we can get these

b. fixing cold metals fresh air intake 

   - Andew to get estimates

c. Gary Newhouse taking time away from PS1


MMT

a. Orientation content to be finished this week (slides + audio). Canvas beta to be in place the following week.

b. Will begin using essentials form with new members next week.

c. Dev team will be working on automating the new member experience workflow (waiver -> essentials form -> orientation -> allowed in ps1). Kickoff meeting this Thursday.

d. Bylaws change: only 1 ID check



6. Updates from outside board meetings

a. Restarting PS1 newsletter

b. Board+Treasury Team meeting happened on 10.6 to discuss current Treasury jobs, pain points and things that help them do their various tasks. Rob to schedule follow-up to create improvement plan & ID next steps.

c. New member essentials form implemented

d. Transition from Aushra 

   - need to fill out paperwork for $1,000 PWC grant
   - need to follow-up on HVAC

e. Discussed Phase 4 Covid changes. Board will send communication to the membership.

f. Sky coming up with plan for interior security camera placement

g. Accountant e-filed taxes.


7. Discussion Topics (new & existing)

a. Hot metals closed: top propane cylinder has cracked valve, preventing it from closing but is not leaking. No immediate danger. Will burn off rest of tank (currently ~50% full) tomorrow (10/7). Cylinder to be replaced tomorrow (10/7).

b. Scheduling set authorization times in Sign-Up genius

c. Paul will post nominations thread for President

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