Difference between revisions of "Board Meeting Notes 2021-01-05"
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f. Scholarships lead (Nathan Upchurch) concerned last two scholarship recipient cohorts didn't have good experience due to covid. Asked the board what we might do to help rectify this. For further discussion. | f. Scholarships lead (Nathan Upchurch) concerned last two scholarship recipient cohorts didn't have good experience due to covid. Asked the board what we might do to help rectify this. For further discussion. | ||
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| + | g. Board voted to create a Canvas administrator position on 12/15. To be filled by the person that has already effectively been filling that position, Dan ("D") Tan. | ||
=== 7. Discussion Topics (new & existing) === | === 7. Discussion Topics (new & existing) === | ||
Revision as of 00:21, 6 January 2021
| Board Meeting Minutes | ||
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| << Board Meeting Notes 2020-12-15 | 2021 Board Meetings | Board Meeting Notes 2021-01-19 >> |
Attendees
Agenda
1. Discuss & Approve previous board meeting minutes
2. Member Count & Financials
- xxx members
- Savings:
- Checking:
- PayPal:
- PEX:
3. Mail Check
a. ComED overpayment check (made out to the landlord)
b. Insurance claim reply
c. Insurance renewal notice
d. Illinois COVID poster mailer
e. ULINE purchase receipt
f. Dun & Bradstreet info request ( Rob already left them a voicemail )
4. Votes
-
5. Officer & Team Lead Updates
6. Updates from outside board meetings
a. David Earl, Ed Bennett, Rob German, and Kevin and Kevin Huemann met with a lawyer on 12/23/2020 to review current methods of handling legal-adjacent matters at PS1. Some highlight outcomes:
- it's OK for members to call the police (tell them they can do this)
- reinforce to members: do not let anyone in the space without prior planning (i.e. if you are working with a new or exisiting member to get a new fob)
- fob control on machines will help protect against potential instances of negligence
- ensure all banned persons, whether a current member or not, go through a procedure/process
- PS1 has the freedom to associate with who we want as long as it does not go against official law & policies of the United States government
- when banning someone, send two letters: one certified and one not
b. Some members of the board had concerns about lack of real names on budget vote. Set expectation that real names must be used in the future.
c. Discourse will fully replace Google Groups on 1/31/20. Existing groups threads will remain available read-only. Will send multiple notifications to members.
d. Increasing the members dues to keep pace with inflation (which PS1 has not been doing) was raised. Board generally recognizes this needs to happen, but agreed to leave member rates at current levels ($40/$70 with storage) due to covid. The board will re-evaluate budget every quarter this year.
e. Board has, over a series of votes, agreed to security cameras throughout the space with the expectation that logs containing every instance of camera footage access be programmatically reported to a repository (likely a spreadsheet) automatically/programatically in near real-time - and the repository will be made public for all members to view at any time.
f. Scholarships lead (Nathan Upchurch) concerned last two scholarship recipient cohorts didn't have good experience due to covid. Asked the board what we might do to help rectify this. For further discussion.
g. Board voted to create a Canvas administrator position on 12/15. To be filled by the person that has already effectively been filling that position, Dan ("D") Tan.
7. Discussion Topics (new & existing)
a. roof leak in cold metals
b. advertising campaign
c. MMT volunteers needed
d. Bandsaw left on
e. official policy crafting for volunteers/canvas course