Difference between revisions of "Bylaws Amendments 2020 vote"

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'''suggested changes''': to make the bylaws better
'''suggested changes''': to make the bylaws better
'''new language''': what the bylaws version 11.20.20 will say if it passes
'''new language''': what the bylaws version 11.19.20 will say if it passes
'''Note''': about why we made the change
'''Note''': about why we made the change

Revision as of 22:48, 22 November 2020

Vote Proposal Template

A Template/Form for submitting a Proposal for a "Vote by the Membership", or "Member Vote"


Vote to Amend Bylaws 2020

  • Molly Adamski


  • David Earl
  • Rob German

Vote Results

 Quorum:[ ]
 Yea Votes: [ ]  
 Nay Votes: [ ]
 Present or Abstain: [ ] 

Definition of "Language"

"The wording of a legal document." [tfd.com/language]


Proposal Date

Date this proposal was posted to the membership and a request for a vote date was sent to the Board.

November 23rd, 2020

Member Input

Does the Sponsor choose to open the language of the vote for changes due to member input? (optional and can be modified at any time)

[X ] YES [ ] NO

Vote Announcement and Beginning Date of the Discussion Period

The announcement date of the vote proposal is the beginning date of the seven-day (minimum) posting and Member discussion period. If the Sponsor has chosen to include member input, suggested edits can be made in a shared document or other collaborative vehicle until the language is locked. The sponsor can stop taking suggestions at any time.

November 23rd, 2020

Language Lock Date and Start of Voting

Five days prior to the Day of the Vote, the vote language is locked, all edits are frozen, and the language of the vote is converted to a pdf file. Ballots that include the pdf are sent to the Membership, and electronic voting begins. Note that the minimum discussion period of seven days leaves only two days for changes before the lock takes place.


Day of the Vote

Date the Board has assigned for the vote. The Day of the Vote is the day the vote closes.



The PS1 Bylaws were changed in December of 2018 (member suffrage) and updated in October of 2019 (Board restructure). Throughout the year of 2020 the Board and other volunteers suggested changes when issues with the current Bylaws came up. We aim to improve the health of our community by aligning the Bylaws more closely with how work gets done and decisions are actually made in the organization's self-governance. We want to rebalance power appropriately where needed by giving more power to the Board in some circumstances and more power to the members in others. We discussed the changes and wrote up Bylaws that allow the organization to run more effectively.

We now seek to replace [Our Bylaws - old and busted] with these proposed Bylaws (11.19.20).

Before the language locks we will update all text with any edits resulting from community feedback.

In August of 2020 the Board reviewed the December 2018 bylaws with Tanya Pietrkowski, Director of Development at CARPLS legal aid. She gave us suggestions regarding some DRC-Board power issues we encountered with the current Bylaws. (The October 2019 version was not on the wiki yet due to a clerical error.) Based on a review of the substantive changes we propose here, we have determined that our proposed changes do not interfere with or violate any applicable laws. Therefore the Board has decided that we will not submit our suggested Bylaws for another legal review.


The format in the List of Proposed Changes is as follows:

1. Current language: from bylaws version 10.29.19

suggested changes: to make the bylaws better

new language: what the bylaws version 11.19.20 will say if it passes

Note: about why we made the change

Not all of the proposed changes have notes. Feel free to inquire on the Google Groups thread for this vote if you have questions. We are seeking member input and feedback.

[Proposed Changes PDF]

There could be a gdoc link here for editing

Language of the Vote

Here is the actual text that will be recorded as, for example, an expense authorization, a Policy of the Corporation, a proposal for a change of director or officer, etc. The Language of the Vote, as voted on by the Membership, must include the actual language of any externally referenced documents. Links are not allowed. Amendments to existing Policies always place the entire Policy up for vote, not just the part being amended.

[PDF of the Proposed New Bylaws]