New events

So, you want to start a class / workshop / event? Bully for you, you're thinking like a do-ocrat! Here's what you should probably do and think about next:

Where's the Calendar

Here it is: PS:One Google Calendar

Initial Steps

• First, gauge interest in your class (mailing list, IRC, or just shouting ideas during a meeting are all good methods), you probably want to make sure at least three to four people intend to show up, to make it worth your time.
  • Decide what you want and don't want to teach. Set a scope that makes sense to you.
• Come up with a good name.

Establish a Date

• Pick a day and time that works for you and has space available on the PS1 calendar.
  • Sending an email to the PR director at [email protected] with a formal request to add your event to the calendar.
  • Warning! Don't try to ask the mailing list for a date that "works for everyone" down that path lies madness and obnoxiously long threads with no definitive answers. This is your project, make a command decision.
  • Pick a day at least two (or more) weeks in the future so you can generate interest and people can plan to attend.

Write up a class description:

• Write something brief, and make sure to include the following things at the bottom of your post (seriously, use this exact format or you're going to get a lot of dumb questions from people who can't read anything not in bullet points):
  • Who: who the class is intended for (the public, members only, beginners, intermediate, etc)
  • Cost (if it's free, say that it's free, or people will ask)
  • Where it is: include PS1's address, which room, etc
  • (If you are going to use the Electronics Lab for events, please also subscribe to the electronics lab calendar (http://www.google.com/calendar/[email protected]&ctz=America/Chicago). Duplicate your event from the PS1 calendar by clicking the duplicate button in the more action drop down to create a reservation of the Electronics lab, and set your duplicated event to the Electronics lab calendar.)
  • When it is: Date and time. Start time and end time might be nice, too.
  • What you'll be teaching, what the event is about, etc
• Find an appropriate picture to go along with your description (because all blog posts must have pictures!)

Draw attention to your class:

• In everyone's fantasy world, you just put something on the calendar and hundreds of people flood into PS1 to sit at rapt attention while you expound intelligently on [insert class subject here]. That can happen, but you need to do some marketing first.
• Post your class description to at the very, very least the following places (this is minimum effort):
  • PS1-Public list
  • PS1-Private list
  • The calendar: PS:One Google Calendar

• Other places you may want to consider:
  • The Blog (which means a post on the web site)
  • Facebook, make it an event.
  • Twitter
  • Other local hackerspaces' mailing lists (W88 and SSH for starters)
  • Enthusiast mailing lists that talk about stuff you're interested in
  • If your event is general interest enough, consider local event blogs like chicagoist, or local specialty blogs
  • Make blog / similar blogs
  • Eventbrite or Meetup or similar: Meetup.com https://wiki.pumpingstationone.org/Meetup

Create A Roster of Attendees

• You'll want to know how many people are coming
• You may want to send out waivers / any special instructions ahead of time
• Give your attendees a way of contacting you directly

On the Day of Your Event

• Show up early to make sure everything is in order for your event. Only you know how long that will take.
• Have guests or anyone that has not signed a waiver use an electronic (online) waiver if possible. Have paper copies of waivers ready for nonmembers, or anyone new that hasn't signed a waiver before.
• Make it easy for people to find you. Put up signs.
• Host your event! Share your enthusiasm for the subject!

After the Event

• Make sure your event doesn't leave a mess. Clean up. Take down signs, and make sure the door is firmly closed and locked if you had it unlocked/open.
• Get feedback from your attendees: what did they get out of the event? What do they think should be done differently?