Difference between revisions of "The Board"

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(created page from Anne's email)
 
(Treasurer)
 
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== Anne, President ==
+
The Board of Directors are the eight PS1 members elected to serve as President, Vice-President, Secretary, and 5 Directors-At-Large.
Run everything. (kidding) Conduct meetings, guide policy, act as spokesperson, help with long-range goals, solicit donations, correspond with other organizations/individuals.
+
 
== Nathan, Vice President ==
+
As of 12/17/2019 these officers are no longer board members: Treasurer, Chief Technical Officer, Public Relations Director
Help with the above, step in to take my place when necessary, guide and work on internals like the workshop, webcam, classroom, new member management system, etc.
+
but lets leave the descriptions here because it's handy.
== Ishmael, Treasurer ==
+
 
All financials/taxes/insurance. Manage the official list of members, keep an eye on our bottom line/savings/financial health. Our rock.
+
Minutes from board meetings are made available on the [https://wiki.pumpingstationone.org/Category:Board_Meetings Board Meetings] category page.
== Patrick, Secretary ==
+
 
Record all meetings and votes. Also does heavy lifting on Circuit Hacking Wednesdays, making sure the doors are open for Knitting Mondays, PRS car work, work on sponsorship videos and other projects like the GGHC.
+
Board procedures are documented in the [https://wiki.pumpingstationone.org/Category:Board_Procedures Board Procedures] category.
== Rhys, CTO ==
+
 
Keep the wifi on, server racks running, infrastructure sound. Provide log-ins and guidance when it comes to our systems (blog, wiki, etc). Resident Joker (in the Batman sense, not the high school sense).
+
Previous boards can be found in the year's respective [https://wiki.pumpingstationone.org/Category:Elections Elections]
== Shawn, Director-at-Large ==
+
 
Connection/representation for the general membership, run individual projects like sponsorship videos, help with others like the GGHC. Sometimes also: voice of reason.
+
== Contacting the Board ==
== Jim, Director-at-Large ==
+
 
Hackerspace canary. (kidding) Provide benchmarking feedback from his other space visits, design expertise. Sometimes also: the voice of "make no little plans."
+
Members can contact the board in person at the twice monthly Tuesday meeting (Currently first and third Tuesday of the month - check the calendar for up to date information). You can send email to info {at} pumpingstationone.org to open a ticket in the FreshDesk system for the Board to handle. That system is not for private information. For private information, email board {at} pumpingstationone.org, email a specific member of the board, or talk to us at the meeting.
== Avner, Interim PR Director ==
+
 
Outreach, spokespersoning, newsletters, flyers, help with responding to outside requests, helping GGHC. Still in-process.
+
== President ==
 +
'''Currently''': David Earl
 +
 
 +
'''Contact''':
 +
president {at} pumpingstationone.org
 +
 
 +
'''Official Responsibilities'''
 +
* Run everything. (kidding)
 +
*Ensuring the organization’s activities are compliant and in furtherance of its mission
 +
*Lead, manage, and develop the organization’s volunteers and organizational culture
 +
*Develop, implement, monitor, and assess the organization’s programs (including their impact)
 +
*Develop, implement, monitor, and assess sound and compliant fundraising practices
 +
*Develop, inform, and support the board and committees to carry out their governance functions
 +
*Develop and maintain beneficial relationships with donors, funders, supporters, collaborators, allies, vendors, and other stakeholders
 +
*Work with PR to ensure effective external communications about the organization and its mission, priorities, importance, programs, and activities
 +
*Champion the organization and advocating its mission to internal and external stakeholders
 +
*Keep the organization informed of significant developments and changes in the internal and external environment
 +
*Lead the organization’s planning processes
 +
*Ensure legal compliance (including all required filings) and sound risk management practices
 +
*Preside over meetings of the Board and Member Meetings
 +
*Engage the membership (and other stakeholders) in working to maintain organizational infrastructure
 +
*Answer member and non-member emails as needed
 +
 
 +
== Vice President ==
 +
'''Currently''': [[User:Naitotchi|James Lamken]]
 +
 
 +
'''Contact''':
 +
vicepresident {at} pumpingstationone.org
 +
 
 +
'''Official Responsibilities'''
 +
*In the absence of the President, performing the roles of President.
 +
*Enforcing the rules of meeting procedure.
 +
*Preside over meetings of the Board and Members in the President’s absence.
 +
*Have a thorough understanding of the Bylaws and current policies and be able to communicate them clearly to the Board and Members.
 +
*Oversee the implementation and revision of policy to ensure sound and compliant governance and management of the organization.
 +
*Partner with the President to lead and develop the facilitation of discussion with the Board and general members in determining the future vision for the organization while holding to the purpose of the organization as stated in the Bylaws.
 +
*Partner with the President to lead the development and refinement of impact metrics (such as member surveys).
 +
*Assess the performance of the Board, its committees, Area Hosts, and Volunteer Authorizers.
 +
*Assure ongoing recruitment, development, and contributions of Board members.
 +
*Manage with Full Administrative access the online software management tools required for the organization to function (Google Suite including Google Groups, Wild Apricot Member Management Software, Freshbooks Accounting Software) and providing access or assistance to the Board and general membership as appropriate and necessary.
 +
*Answer member and non-member emails as needed
 +
*Assist with ID checks at weekly member meetings
 +
*Attend bi-weekly Board meetings
 +
 
 +
== Secretary ==
 +
'''Currently''': Kevin Huemann
 +
'''Contact''':
 +
secretary {at} pumpingstationone.org
 +
 
 +
'''Official Responsibilities'''
 +
*Set priorities and create agendas for meetings of the Board
 +
*Take official notes for all Board Meetings
 +
*Update and manage the PS1 Board Google calendar
 +
*Maintain all relevant Board documents (currently a Google Team Drive and a Wiki) including the governing documents, key governance policies, minutes of board meetings, and written consents
 +
*Schedule member votes, provide notice to membership of upcoming votes, count votes, report  and record final outcomes
 +
*Serve as an active conduit for communication between the Board and members
 +
*Serve as a member of the Dispute Resolution Committee and communicate relevant information to the Board as needed
 +
*Answer member and non-member emails as needed
 +
*Attend bi-weekly Board meetings
 +
 
 +
== Directors-at-Large ==
 +
 
 +
'''Currently''':
 +
* [OPEN]
 +
* Joe Mertz
 +
* Nathan Upchurch
 +
* Dave Soloman
 +
* Jennie Plasterer
 +
 
 +
'''Official Responsibilities'''
 +
* Assist the Board in carrying out directives, policies, and resolutions
 +
* Develop, inform, and support the Board and committees to carry out their governance functions
 +
* Support and assist the Board in their decision making
 +
* Develop, implement and assess a personal initiative or project as stated at the time of election
 +
* Serve as a member of the Dispute Resolution Committee and fulfill all duties related to that role
 +
* Act as the primary liaison between the Board and any relevant committees or teams as needed
 +
* Work with the member management team when they have questions or problems
 +
* Check FreshDesk on a weekly basis and answer tickets that need a Board member
 +
* Look for ways to improve the organization and create initiatives to achieve those improvements
 +
* Establish new committees/teams/volunteer positions as needed to help PS1 run smoothly
 +
* Answer member and non-member emails
 +
* Assist with ID checks at weekly member meetings
 +
* Attend bi-weekly Board meetings
 +
 
 +
== Treasurer ==
 +
'''Currently''': Carl Karsten
 +
 
 +
'''Contact''':
 +
treasurer {at} pumpingstationone.org
 +
 
 +
'''Official Responsibilities'''
 +
*Develop, implement, monitor, and assess sound and compliant financial management practices (including budgeting)
 +
*Oversee Budgets for each Area - Warn and stop funding when they run out of budget.
 +
*Ensure that reports to governments (Federal, State) are filed on time
 +
*Oversee, implement, monitor, and assess the expense tracking system
 +
*Fix member accounting mistakes and adjust accounts as required
 +
*Oversee and assess the financial health of the organization and implement processes to improve financial health as necessary
 +
*Pay bills for the organization
 +
*Reimburse Area Hosts and other people for approved expenses.
 +
*Answer relevant member and non-member emails as needed
 +
 
 +
>> [[Treasurer Procedures]]
 +
 
 +
== CTO ==
 +
'''Currently''': [[user:folf|Sky Nova]]
 +
 
 +
'''Contact''':
 +
cto {at} pumpingstationone.org
 +
 
 +
'''Official Responsibilities'''
 +
* Keeps the internet going, website up, ducks in a row.
 +
* And since you asked, yes, the '''entire''' internet.
 +
* Monitor for technological issues and address as needed
 +
* Ensure effective technology infrastructure exists to support the organization and its mission, programs, and activities
 +
* Monitor the security and performance of all infrastructure
 +
* Ensure the backup and redundancy of all infrastructure
 +
* Handle escalated technology issues as reported by the membership
 +
* Consider and implement appropriate security for electronic storage of key documents and data
 +
* Attend bi-weekly Board meetings
 +
 
 +
== PR Director ==
 +
'''Currently''':
 +
 
 +
'''Contact''':
 +
press {at} pumpingstationone.org
 +
 
 +
'''Official Responsibilities'''
 +
*Ensure effective external communications about the organization and its mission, priorities, importance, programs, and activities
 +
*Manage the organization’s social media accounts (Instagram, Twitter, Facebook, Meetup) and post or solicit content on a regular basis
 +
*Oversee the organization’s website content, ensuring accuracy and relevance
 +
*Partner with Area Hosts, Volunteer Authorizers, and general members to announce and promote events happening in the space
 +
*Partner with Area Hosts, Volunteer Authorizers, and general members to increase awareness of external events relevant to the space
 +
*Establish and manage a Public Relations Team to help with the above goals and provide regular updates to the Board
 +
*Answer member and non-member emails as needed
 +
*Attend bi-weekly Board meetings
 +
 
 +
 
 +
[[Category:The Board]]

Latest revision as of 14:40, 13 March 2021

The Board of Directors are the eight PS1 members elected to serve as President, Vice-President, Secretary, and 5 Directors-At-Large.

As of 12/17/2019 these officers are no longer board members: Treasurer, Chief Technical Officer, Public Relations Director but lets leave the descriptions here because it's handy.

Minutes from board meetings are made available on the Board Meetings category page.

Board procedures are documented in the Board Procedures category.

Previous boards can be found in the year's respective Elections

Contacting the Board

Members can contact the board in person at the twice monthly Tuesday meeting (Currently first and third Tuesday of the month - check the calendar for up to date information). You can send email to info {at} pumpingstationone.org to open a ticket in the FreshDesk system for the Board to handle. That system is not for private information. For private information, email board {at} pumpingstationone.org, email a specific member of the board, or talk to us at the meeting.

President

Currently: David Earl

Contact: president {at} pumpingstationone.org

Official Responsibilities

  • Run everything. (kidding)
  • Ensuring the organization’s activities are compliant and in furtherance of its mission
  • Lead, manage, and develop the organization’s volunteers and organizational culture
  • Develop, implement, monitor, and assess the organization’s programs (including their impact)
  • Develop, implement, monitor, and assess sound and compliant fundraising practices
  • Develop, inform, and support the board and committees to carry out their governance functions
  • Develop and maintain beneficial relationships with donors, funders, supporters, collaborators, allies, vendors, and other stakeholders
  • Work with PR to ensure effective external communications about the organization and its mission, priorities, importance, programs, and activities
  • Champion the organization and advocating its mission to internal and external stakeholders
  • Keep the organization informed of significant developments and changes in the internal and external environment
  • Lead the organization’s planning processes
  • Ensure legal compliance (including all required filings) and sound risk management practices
  • Preside over meetings of the Board and Member Meetings
  • Engage the membership (and other stakeholders) in working to maintain organizational infrastructure
  • Answer member and non-member emails as needed

Vice President

Currently: James Lamken

Contact: vicepresident {at} pumpingstationone.org

Official Responsibilities

  • In the absence of the President, performing the roles of President.
  • Enforcing the rules of meeting procedure.
  • Preside over meetings of the Board and Members in the President’s absence.
  • Have a thorough understanding of the Bylaws and current policies and be able to communicate them clearly to the Board and Members.
  • Oversee the implementation and revision of policy to ensure sound and compliant governance and management of the organization.
  • Partner with the President to lead and develop the facilitation of discussion with the Board and general members in determining the future vision for the organization while holding to the purpose of the organization as stated in the Bylaws.
  • Partner with the President to lead the development and refinement of impact metrics (such as member surveys).
  • Assess the performance of the Board, its committees, Area Hosts, and Volunteer Authorizers.
  • Assure ongoing recruitment, development, and contributions of Board members.
  • Manage with Full Administrative access the online software management tools required for the organization to function (Google Suite including Google Groups, Wild Apricot Member Management Software, Freshbooks Accounting Software) and providing access or assistance to the Board and general membership as appropriate and necessary.
  • Answer member and non-member emails as needed
  • Assist with ID checks at weekly member meetings
  • Attend bi-weekly Board meetings

Secretary

Currently: Kevin Huemann Contact: secretary {at} pumpingstationone.org

Official Responsibilities

  • Set priorities and create agendas for meetings of the Board
  • Take official notes for all Board Meetings
  • Update and manage the PS1 Board Google calendar
  • Maintain all relevant Board documents (currently a Google Team Drive and a Wiki) including the governing documents, key governance policies, minutes of board meetings, and written consents
  • Schedule member votes, provide notice to membership of upcoming votes, count votes, report and record final outcomes
  • Serve as an active conduit for communication between the Board and members
  • Serve as a member of the Dispute Resolution Committee and communicate relevant information to the Board as needed
  • Answer member and non-member emails as needed
  • Attend bi-weekly Board meetings

Directors-at-Large

Currently:

  • [OPEN]
  • Joe Mertz
  • Nathan Upchurch
  • Dave Soloman
  • Jennie Plasterer

Official Responsibilities

  • Assist the Board in carrying out directives, policies, and resolutions
  • Develop, inform, and support the Board and committees to carry out their governance functions
  • Support and assist the Board in their decision making
  • Develop, implement and assess a personal initiative or project as stated at the time of election
  • Serve as a member of the Dispute Resolution Committee and fulfill all duties related to that role
  • Act as the primary liaison between the Board and any relevant committees or teams as needed
  • Work with the member management team when they have questions or problems
  • Check FreshDesk on a weekly basis and answer tickets that need a Board member
  • Look for ways to improve the organization and create initiatives to achieve those improvements
  • Establish new committees/teams/volunteer positions as needed to help PS1 run smoothly
  • Answer member and non-member emails
  • Assist with ID checks at weekly member meetings
  • Attend bi-weekly Board meetings

Treasurer

Currently: Carl Karsten

Contact: treasurer {at} pumpingstationone.org

Official Responsibilities

  • Develop, implement, monitor, and assess sound and compliant financial management practices (including budgeting)
  • Oversee Budgets for each Area - Warn and stop funding when they run out of budget.
  • Ensure that reports to governments (Federal, State) are filed on time
  • Oversee, implement, monitor, and assess the expense tracking system
  • Fix member accounting mistakes and adjust accounts as required
  • Oversee and assess the financial health of the organization and implement processes to improve financial health as necessary
  • Pay bills for the organization
  • Reimburse Area Hosts and other people for approved expenses.
  • Answer relevant member and non-member emails as needed

>> Treasurer Procedures

CTO

Currently: Sky Nova

Contact: cto {at} pumpingstationone.org

Official Responsibilities

  • Keeps the internet going, website up, ducks in a row.
  • And since you asked, yes, the entire internet.
  • Monitor for technological issues and address as needed
  • Ensure effective technology infrastructure exists to support the organization and its mission, programs, and activities
  • Monitor the security and performance of all infrastructure
  • Ensure the backup and redundancy of all infrastructure
  • Handle escalated technology issues as reported by the membership
  • Consider and implement appropriate security for electronic storage of key documents and data
  • Attend bi-weekly Board meetings

PR Director

Currently:

Contact: press {at} pumpingstationone.org

Official Responsibilities

  • Ensure effective external communications about the organization and its mission, priorities, importance, programs, and activities
  • Manage the organization’s social media accounts (Instagram, Twitter, Facebook, Meetup) and post or solicit content on a regular basis
  • Oversee the organization’s website content, ensuring accuracy and relevance
  • Partner with Area Hosts, Volunteer Authorizers, and general members to announce and promote events happening in the space
  • Partner with Area Hosts, Volunteer Authorizers, and general members to increase awareness of external events relevant to the space
  • Establish and manage a Public Relations Team to help with the above goals and provide regular updates to the Board
  • Answer member and non-member emails as needed
  • Attend bi-weekly Board meetings