TidySpace

Limbo

There is only one limbo. It is one clearly designated area with shelving units, floor to top shelf. Limbo operates as a queue, as in “first in, first out”. Every item in limbo must have a date placed on it. Two weeks after being placed in limbo, an object is eligible for EJECTION from the space. When limbo is considered full, the items will be PURGED.

Lost and/or Found

Lost and/or Found (hereby known as LAF) is one or more container of a reasonable size that clearly labeled “Lost and/or Found” or any variation thereof. Ideally there should be one in each distinct area of the space.

Items in LAF are eligible for EJECTION after two weeks. LAF may be PURGED when full. Items in LAF should have a date placed on them.

Area hosts should attempt to regularly inspect the contents of the Lost and/or Found containers as there may be things or bits that are important to their respective area contained within.

If the item in question seems like someone’s personal belonging, email the private list with [found] in the subject. Describe the object or include a photo if you want. Obviously valuable objects (smart phones, ipods, laptops, purses, backpacks, etc.) should be placed in a safe location. Use discretion and always try to get items back to their respective owners.

Clean Tables

To be respectful of the shared workspace, you should clean your workspace before leaving the space. If you have not cleaned your workspace (table, bench, whatever), the object(s) left on said workspace are then eligible for EVICTION into the Lost and/or Found or Limbo.

Eligibility rules:

Item(s) have been seen unlabeled and unattended on the same work surface for more than twelve (12) hours may be placed in Lost and/or Found or Limbo.
Item(s) have been seen unattended, but with a BLESS-THIS-MESS note attached for more than thirty-six (36) hours may be placed in Lost and/or Found or Limbo.
Item(s) that seem like a personal item that was forgotten by someone who may have recently left the building may be placed in Lost and/or Found.

Clean Floors

In order to keep a clean and safe workspace, you will not leave unlabeled things on the floor. Leave a BLESS-THIS-MESS or a PARKING-PERMIT attached or it is immediately eligible for Limbo or Lost and/or Found.

BLESS-THIS-MESS

Write “Please bless this mess” on a sheet of paper along with your name, contact info, the date and time as well as any other relevant information. The mess will not be blessed without name, contact, date and time.

This note gives you a 36 hour window to return and clean up after yourself.

PARKING-PERMIT

If you have large material or a project that doesn’t fit in a personal locker or shelf easily, then apply for a parking permit with an Area Host, Director or Officer that is not you (in that order).

Parking Permits will be valid for one month after it being issued or until the date specified. Whichever comes first.

Parking Permits are valid for placing things in non-member storage or in designated floor space. Items must be kept in containers when applicable and must not obstruct pathways or workspaces. Under special consideration, Parking Permits may be used for designating table space for long term project storage.

Parking permits may be revoked at any time by a majority vote of a minimum of three board members and area hosts.

Once a permit is revoked or expired, items must be dealt with within seven days or they will be subject to Limbo or Lost and/or Found. Owners will be notified at the beginning of the seven day period.

What is on the form?: The tag includes a brief description of the material covered, the maximum square footage taken up by the material, the name and contact information of the individual responsible for the material, the date the permit was issued and the name and signature of the issuer.

Can they be renewed?: The renewal process is the same as getting a new one.

Is there an appeal process if the permit is revoked?: The appeal process is the same as getting a new one.

Parking Ticket

There is no parking ticket. Just send a timestamped and photographed complaint to [email protected]

It is currently 2013 and most people have a phone that can take photographs and send email. If you don't, someone else in the space probably does.

After emailing the complaint, the issue will be read by a committee designated by the board, and the problem will be appropriately dealt with.

Rent-A-Table

Do none of these options suit you or your project? Can your project or materials not be disturbed due to fragility or complexity?

You now have the option of RENTING A TABLE.

This table will be officially and clearly designated as your personal workspace and will not be subject to Limbo and Lost and/or Found item eviction rules. Also, items that are not yours will be immediately subject to Limbo or Lost and/or Found eviction rules by you.

How many tables will be up for rent?: Exactly four : One in the electronics area, one in the craft area, and two in the workshop.

How much will the table cost me?: A minimum of $100 per month, subject to board approval. Prices subject to change every month based on demand.

Minimum of $100? You mean they can cost more?: Prices will rise based solely on demand. Tables will be rented on a first come, first serve basis. There will be a waiting list. Table rental is renewable. Upon renewal, if the next person on the waiting list outbids you, you must give up the table to the next person.

NOTES

Most of this requires people to use common sense. It is very easy to follow. The purpose of these policies are to help settle conflicts about space usage by members.

Anyone found to be not following the procedures in an unkind or malicious manner or abusing the leniency of these policies will be dealt with in an appropriate way.

Anything that is found to pose a legitimate safety risk or obstruct walkways will be immediately subject to Limbo or Lost and/or Found EVICTION rules. BLESS-THIS-MESS or PARKING-PERMITs will not save you or your item(s).

Items that pose SIGNIFICANT safety or health risks regardless of location will be responsibly disposed of immediately.

How will I know if an item should go into Limbo or Lost and/or Found? Where should I put this thing I found?: Use your discretion. If it seems like it should belong in the area you found it (i.e. equipment or tools), put it in the Lost and/or Found. If it seems like someone’s personal belongings, put it in Lost and/or Found.

TERMS + DEFINITIONS

EJECTION: The process of physically removing the item from the hackerspace. Valid options include: breaking down the item into VALUABLE AND USABLE parts for the hackerspace, taken home, thrown out, recycled or given to another organization to recycle. Preferably the “most responsible” and reasonable option.

PURGE: The process of EJECTING the oldest and largest items in Limbo or Lost and/or Found storage. Purging will remove either: A) up to two months of objects B) up to half of the objects. Whichever is smaller.

EVICTION: The process of moving an item from common shared workspace into either Limbo or Lost and/or Found.

FULL: When something needs to be moved around to put a new thing in, or it just seems full. Member’s discretion.

Tidy Space Policy

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