Vote

Previous Votes

All previous votes can be viewed here - https://wiki.pumpingstationone.org/Category:Votes

Voting

Pumping Station: One is a member-run organization, driven by membership vote.

Voting is a process established in the Bylaws and promulgated by the Board of Directors. As of February 22, 2020, all members may write a proposal for a vote, and so long as it is possible to vote it "up or down" ... meaning that it must be phrased so that a voter can vote for, against, or abstain; it cannot be essay format or multiple choice or anything other than yes or no.

The vote language is circulated well before the vote for community review, generally by posting on the PS1 wiki and linked to on Google Groups, for commentary, support, dissent, editing and for other sponsors to attach themselves to the vote. It is recommended that you post this at least seven days before locking the language.

Please aim to have two or more cosponsors. This is highly encouraged to ensure votes are supported by the community rather than just one individual.

Once the vote language has been refined and either a consensus has been achieved (de facto) or the sponsors decide simply that they wish to freeze the vote language and put the matter before the Membership, the language is locked and the vote is displayed on the PS1 wiki for review. After some time has passed, but at least 5 days the vote date is announced, by the Secretary, and a survey monkey link is sent to each member.

An official Member Meeting must be announced for a vote. At the Member Meeting, the Secretary takes attendance, and at the designated time the vote is closed. The Secretary, will then announce if quorum has been met, and if it has, the outcome of the vote. The results are binding on the organization and the Board of Directors is obligated to carry out whatever elements of the vote require their action, including but not limited to writing checks or making other payments.

Bylaws Section on Voting Process

III.10.d  Voting Process. 

i. A member proposing a vote (the vote Sponsor) must write the vote proposal using the template on the Pumping Station: One wiki page, collect two (2) co-sponsors of the vote, post the proposal to the appropriate wiki page, and post notice of the vote to the current official communication channel. The Member must submit the vote as a written proposal to the Board. Email is considered written.

ii. The Sponsor shall make their proposal available on the wiki for public review and comment. The Sponsor may choose to open the language of the vote for suggested edits. Suggestions for edits can be made in a shared document or other collaborative vehicle until the language is locked. The Sponsor may stop taking input at any time.

iii. The proposal made available for review shall include the entire language of the vote and the entire text of any ancillary documents. If the Sponsor of the proposal so chooses, changes from member feedback may be accepted in the language during the review period.

iv. On receipt of the request for a vote, the Secretary shall schedule the vote for a Tuesday within seven (7) to twenty-one (21) days and announce the vote date in the communications channel.

v. The language of the proposal locks when the Secretary attaches a PDF of the entire language of the proposal and its ancillary documents to the email ballot. When the ballot is emailed to the membership, the Secretary will make an announcement in the current official communication channel to notify members that the ballot has been emailed. At this point, the vote opens for a period of five (5) days. However, in the case of a merger, consolidation, or dissolution the ballots must be delivered and voting must remain open for at least twenty (20) days prior to the meeting at which the vote is scheduled to take place.

vi. After the vote has been open for the requisite number of days, on Tuesday at 8pm, a Board member will announce a thirty (30) minute warning of the conclusion of the vote. On that Tuesday, if a member meeting is not in session, the warning will be given in the current official communication channel.

vii. The vote closes at 8:30pm on a Tuesday.

viii.The Secretary shall begin counting the votes by 8:45pm. The results of the vote, including an attached PDF of the vote language, shall be posted on the wiki page of the vote proposal and emailed to the Membership. The authoritative version of the vote language that passed shall be that which is contained in the PDF emailed to the Membership immediately following the vote.

ix. If the vote passes, the language of the vote becomes effective at midnight following the vote.