Difference between revisions of "Vote to Restructure the Board of Directors"
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#Separate roles that manage day-to-day operations and oversight from those that oversee our mission and core values. | #Separate roles that manage day-to-day operations and oversight from those that oversee our mission and core values. | ||
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#Reduce burnout by relieving day-to-day officers from the obligation of board meetings and other extraneous activities that might otherwise contribute to excessive amounts of volunteer hours and reduce functionality in the concise role that they occupy. | #Reduce burnout by relieving day-to-day officers from the obligation of board meetings and other extraneous activities that might otherwise contribute to excessive amounts of volunteer hours and reduce functionality in the concise role that they occupy. | ||
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#Allow these officers to focus on their role and build teams around the tasks/operations that they manage. | #Allow these officers to focus on their role and build teams around the tasks/operations that they manage. | ||
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#Increase focus among appointed officer positions that have highly defined roles or duties. | #Increase focus among appointed officer positions that have highly defined roles or duties. | ||
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#Clearly delineate and make directors responsible for oversight of organizational roles. | #Clearly delineate and make directors responsible for oversight of organizational roles. | ||
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#Equalize responsibilities throughout Board of Directors. | #Equalize responsibilities throughout Board of Directors. | ||
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#The Board of Directors is selected by the membership to directly represent their interests and this vote will allow for Officers to be selected by the Board to directly maintain the interests of the organization. | #The Board of Directors is selected by the membership to directly represent their interests and this vote will allow for Officers to be selected by the Board to directly maintain the interests of the organization. | ||
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#Fiduciary duty and insurance applies to both Directors and Officers. | #Fiduciary duty and insurance applies to both Directors and Officers. | ||
Revision as of 11:33, 15 October 2019
To submit a vote fill out the following template with pertinent information and follow voting rules as listed in Bylaws#Votes_of_the_Membership
Sponsors
- The Board of Directors
History
- Announced: 10/15/19
- Language locked: 10/24/19
- Voted on: 10/29/19
Background
PS1 Board Election Info and Restructuring Proposal Notes
This vote, despite seeming like a very large change to our structure, is fairly simple in premise. Relieve 3 officer positions ( CTO, PR, and Treasurer) of general board duties, so that they are able to focus on and develop teams around the many varied and complex tasks associated with their roles. We hope to make a distinction between Directors and Officers for the benefit of the individuals in those roles, the functionality of future boards, and the organization as a whole.
One of the details of this action that is often overlooked, due to a board that is historically composed of primarily officers, where all officers of are on the Board, is the distinct purpose Directors and Officers have in a nonprofit. A quick discription can be found here. Simply put - Directors are membership-elected and serve to oversee the organization is upholding its mission and Officers execute on the mission. It is a form of checks and balances where the membership has a direct voice through the Directors. That being said the officers that have very specific roles and focus on particular aspects of the functioning of the organization should be freed from having to collectively oversee and maintain the aspects of the space that do not pertain to their area of focus. This vote seeks to clarify those roles.
Overarching goals and commentary of the vote:
- Separate roles that manage day-to-day operations and oversight from those that oversee our mission and core values.
- Reduce burnout by relieving day-to-day officers from the obligation of board meetings and other extraneous activities that might otherwise contribute to excessive amounts of volunteer hours and reduce functionality in the concise role that they occupy.
- Allow these officers to focus on their role and build teams around the tasks/operations that they manage.
- Increase focus among appointed officer positions that have highly defined roles or duties.
- Clearly delineate and make directors responsible for oversight of organizational roles.
- Equalize responsibilities throughout Board of Directors.
- The Board of Directors is selected by the membership to directly represent their interests and this vote will allow for Officers to be selected by the Board to directly maintain the interests of the organization.
- Fiduciary duty and insurance applies to both Directors and Officers.
Competency, continuity, and transmission of core/key information in the appointed officer roles is imperative to the functioning of our organization, and as such, more care should be extended in the selection process. Ensuring the candidates are qualified in preparation for their role is a more intensive process than can be accomplished at the Annual Meeting, and the Board of Directors should appoint the Officers to the Treasurer, CTO, PR positions.
According to the current bylaws the Board currently consists of 8 people - and by Board vote can change its total number (by varying the number of directors-at-large) from 7-12 people. Since the Board has not voted to change the number of Directors the removal of these 3 officer positions from the Board would necessitate 3 additional Director seats be made available during the upcoming election.
Language
For current vote language please see this Google doc open for comments and suggestions
- This is the official action language of the vote. It's the only part of the vote that the membership is agreeing to. It must be written in the form of a statement that can be responded to with a yes or no.
- Write the language of any policy you'd like to see implemented.
- Write the amount of money this vote allocates towards a particular action.
- Write the duration of the action (if applicable) such as how long money will be made available for a specific purpose.
Results
Quorum: The number of votes required to have a valid vote as determined by the bylaws in place on the day of the vote. If the vote doesn't meet quorum it can be proposed again, and can be voted on the following week (consider campaigning for your particular vote.) Present: This is the total number of members that voted (physically present or by proxy) and includes those that abstained from voting.
For: This is the number of members that vote but that agree with the vote language. Against: This is the number of members that vote but that disagree with the vote language. Abstain: This is the number of members that were present but that did not vote on the proposal, or marked "Abstain" on their proxy.
Categories
Add categories for the votes page and the year the vote occurs. Edit this page to see the formatting for category tags.